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Hotel Room & Lodging Supply

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

New York → NYS Division of Homeland Security and Emergency ServicesView Agency

NAICS

721110 - Hotels (except Casino Hotels) and MotelsView NAICS

Place of Performance

NY, USA

Set-Aside

NONE

Documents

This scope was carved out of 30672.

The full solicitation package (10 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

2027 DHSES OIEC Symposium & New York State 911 Coordinators Association Conference Hotel Facilities and Catering Service

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Timeline

Posted

subcontract

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyNew York → NYS Division of Homeland Security and Emergency Services
ContactsNo contacts available
OfficeN/A
Organization / Agency
New York → NYS Division of Homeland Security and Emergency Services
View Agency Profile
Office AddressN/A
ContactsNo contact information available

Full Description

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Provides overnight accommodations for prime contractors on NYS Division of Homeland Security and Emergency Services (DHSES) conference projects. Manages room blocks, check-in/check-out services, and housekeeping for guests. Requires local lodging licenses and adherence to hotel industry standards. Delivers guaranteed room availability for 170 guests, including pre-conference arrivals on May 2, 2027.

Similar Contracts

Same NAICS industry code

NAICS: 721110
New
SLED
2027 DHSES OIEC Symposium & New York State 911 Coordinators Association Conference Hotel Facilities and Catering Service
Solicitation # 30672
The New York State Division of Homeland Security and Emergency Services (DHSES) has issued Invitation for Bid 30672 to secure conference hotel facilities and catering services for the 2027 Office of Interoperable and Emergency Communications Symposium and the New York State 911 Coordinators Association Conference. The event is scheduled to take place from May 3 to May 6, 2027, beginning at 12:00 p.m. on the first day and concluding at 12:00 p.m. on the fourth day. The scope of work includes providing overnight accommodations for up to 170 guests, comprehensive catering services including breakfast, lunch, dinner, and refreshment breaks, meeting and registration spaces, audio-visual support, complimentary Wi-Fi, and 200 free parking spaces. The selected facility must be located within the Capital District, Mid-Hudson, or Mohawk Valley economic regions and must maintain a minimum AAA three-diamond rating. Bidders must submit their proposals in PDF format via email by the deadline of October 21, 2026, at 2:00 PM ET. The submission must include an administrative proposal containing bidder certifications, required state forms, and a proposed menu, as well as a completed bid form detailing pricing for all requested services. All bid prices must be inclusive of labor, travel, insurance, and overhead, and the contractor must guarantee that rates provided to DHSES are equal to or lower than those offered to other customers. Evaluation will involve an administrative completeness review and a suitability review, which may include site visits. The contract will be subject to standard New York State legal clauses, including non-discrimination, non-collusive bidding, and compliance with prevailing wage laws.
NYS Division of Homeland Security and Emergency Services

POSTED

2 days ago

DEADLINE

in about 1 month
View Details
NAICS: 721110
New
SLED
Conference Services
Solicitation # BD-27-1107-TCOCP-TCOCP-133402
The Massachusetts Probation Service is soliciting bids for a conference facility to host a two-day professional development event on consecutive weekdays in late winter or spring 2027. The facility must accommodate up to 900 attendees per day, providing a large plenary room with clear sightlines, at least four breakout spaces for 175 people each, registration areas, and private spaces for emergency conversations. Required services include full catering with continental breakfast, mid-morning and mid-afternoon refreshments, and lunch, as well as audiovisual support including podiums, microphones, projectors, screens, and internet access. The agency prefers a warm, natural light-filled environment conducive to team building. The selection process is based on the best overall value, with a phased evaluation where technical responses and implementation plans each account for 50 percent of the initial score before pricing is considered. Bidders must submit their proposals electronically via COMMBUYS by October 12, 2026, ensuring that pricing is kept strictly separate from the technical volume to avoid disqualification. Mandatory submission documents include a Supplier Diversity Program plan, a vendor acceptance form, and a no-contact agreement. The resulting contract will have an initial term of two days with the possibility of four optional one-year renewals. The Massachusetts Trial Court is exempt from state sales and meals tax.
TCOCP - Trial Court Commissioner of Probation

POSTED

6 days ago

DEADLINE

in 25 days
View Details
NAICS: 721110
New
Federal
36C25626Q1271-Veteran Lodging Hop-Tel Services for the G.V. Sonny Montgomery VA Medical Center, Jackson MS, 39216
Solicitation # 36C25626Q1271
The Department of Veterans Affairs is soliciting temporary lodging Hop-Tel services for eligible outpatient lodgers at the G.V. Sonny Montgomery VA Medical Center in Jackson, Mississippi. This contract is a total set-aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The selected provider must offer non-VA facilities located within ten driving miles of the medical center, maintaining a minimum of seven rooms reserved daily until 8 PM, including at least three ADA-accessible rooms. Key requirements include 24/7 on-site staffing and check-in capabilities, complimentary wired or wireless internet, and a free full American breakfast daily. The facility must comply with NFPA 101 Life Safety Code and ADA standards. The period of performance consists of a base year with four subsequent option years. The government will utilize a best-value tradeoff approach for the award, prioritizing technical capability as the most important factor, followed by SDVOSB status, past performance, and price. Contractors are required to adhere to strict information security protocols and the Service Contract Act wage determinations for Mississippi. Payments will be made via Electronic Funds Transfer in monthly arrears. Proposals must include a technical narrative, proof of SBA VetCert approval, three past performance references, a reservation management plan, and a firm-fixed nightly rate inclusive of all taxes and fees.
256-NETWORK Contract Office 16 (36C256)

POSTED

6 days ago

DEADLINE

in about 17 hours
View Details

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