HVAC Preventative Maintenance Services At Santiago Canyon College

The Rancho Santiago Community College District is soliciting proposals under RFQ/RFP #2627-409 for a firm to provide comprehensive HVAC preventative maintenance and on-call repair services at Santiago Canyon College in Orange, California. The scope of work encompasses a wide array of equipment, including air handlers, chillers, boilers, heat pumps, and specialized systems like CRAC units and Phoenix Controls Lab Airflow Tracking Systems across multiple campus buildings. Services are divided into routine scheduled maintenance, following OEM standards with frequencies ranging from monthly to annual, and as-needed repair services categorized as routine, urgent, or emergency. The selected contractor must hold a C-20 license and provide all necessary labor, materials, and tools. Proposals are due by October 14, 2026, and will be evaluated based on technical expertise, prior experience, pricing, and local presence in Orange County. The award process involves a scoring system, interviews with the top three respondents, and final approval by the District's Board of Trustees. Key contractual requirements include adherence to California prevailing wage rates, a 3 percent DVBE participation goal, and the provision of a labor and material payment bond for 100 percent of the contract price. Additionally, the contractor must comply with strict campus policies regarding drug-free and tobacco-free environments, as well as mandatory criminal background checks and fingerprinting for personnel.