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HVAC System Installation and Repair Services

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The contract entails full-scope HVAC services at Palm Springs International Airport, covering installation, repair, preventive maintenance, and emergency response to ensure continuous and efficient climate control operations. The work is required to meet the high standards of an active aviation facility, with all services performed on-site at the airport located in Palm Springs, California, under the oversight of the City of Palm Springs Procurement Department. The solicitation is classified as a subcontract under NAICS code 238220, which pertains to HVAC installation and repair services, and all proposals must be submitted by the deadline of August 18, 2026. The contract emphasizes reliable, rapid response to urgent system failures and ongoing maintenance to minimize disruptions to airport operations. Although no specific set-aside preferences or organizational type requirements are indicated, bidders must demonstrate capability to handle the scale and critical nature of airport infrastructure, with performance tied directly to operational uptime and safety compliance. All contractual obligations are subject to the city’s procurement protocols, with the official solicitation accessible online through the provided vendor portal link.

General Info

Full-scope HVAC services at Palm Springs Airport with emergency response, maintenance, and strict operational uptime requirements.

Agency

Procurement Department of City of Palm SpringsView Agency

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

Palm Springs, CA, 92262, US

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

Posted

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Organization & Contact Information

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AgencyProcurement Department of City of Palm Springs
ContactsNo contacts available
OfficeN/A
Organization / Agency
Procurement Department of City of Palm Springs
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Office AddressN/A
ContactsNo contact information available

Full Description

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Full-scope HVAC services including installation, repair, preventive maintenance, and emergency response at Palm Springs International Airport.

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in 26 days
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SLED
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HVAC Repairs and Installation Services
Solicitation # IFB 26-11
The City of Palm Springs is seeking qualified firms to provide heating, ventilation, and air conditioning (HVAC) repair and installation services at Palm Springs International Airport through Invitation for Bids IFB 26-11. The contract consists of two distinct service components: an installation services contract with an initial one-year term and four optional one-year renewal periods, and a repair services contract with an initial three-year term and two optional one-year renewals, both subject to the City’s sole discretion. Bidders must demonstrate at least three years of experience in commercial, institutional, or industrial HVAC work and employ licensed, trained trade personnel capable of performing all required tasks. The award will be made on a Lowest Price Technically Acceptable basis, where bidders must first be deemed responsive and responsible through a binary evaluation of compliance with procedural and qualification requirements, including proper licensing, insurance, references, and adherence to non-discrimination and conflict-of-interest certifications. All work must occur on-site at the airport, with contractors responsible for mobilization, materials, equipment rental, subcontractor management, permitting, and compliance with state and federal environmental regulations. Contractors must also ensure all personnel obtain and maintain airport SIDA badges at their own expense, complete mandatory security training, pass FBI background checks, and respond to emergency requests within two hours and routine service requests within 48 hours. The contract mandates a one-year warranty on all work, requires company-branded uniforms and vehicles, and enforces strict waste disposal protocols with the City retaining salvage rights. Compliance with California Air Resources Board fleet emissions standards effective January 1, 2024, is required, and all bids must be submitted electronically via the PlanetBids portal by the August 18, 2026 deadline, with no physical submissions permitted. The City retains full authority to inspect and accept work at the airport site, and contractors must maintain records subject to audit under generally accepted accounting principles, but no specific accounting codes or federal invoicing systems are referenced. Payment will be processed electronically and is contingent upon City Council funding approval.
Plumbing, Heating, and Air-Conditioning Contractors

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NAICS: 238210
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Subcontracted Electrical Labor (Specialty Trades)
Electrical Contractors and Other Wiring Installation Contractors

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NAICS: 532490
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Equipment Rental Services (Electrical & Access)
Other Commercial and Industrial Machinery and Equipment Rental and Leasing

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24 days ago

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NAICS: 423610
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Electrical Equipment and Materials Supply
Electrical Apparatus and Equipment, Wiring Supplies, and Related Equipment Merchant Wholesalers

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24 days ago

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NAICS: 238210
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Lighting System Upgrades (Energy Efficiency)
Electrical Contractors and Other Wiring Installation Contractors

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24 days ago

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NAICS: 238210
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High Voltage Electrical Systems Maintenance
Electrical Contractors and Other Wiring Installation Contractors

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24 days ago

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NAICS: 238210
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Low & Medium Voltage Electrical Installation and Repairs
Electrical Contractors and Other Wiring Installation Contractors

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24 days ago

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NAICS: 238210
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Electrical Repairs and Installation Services
Solicitation # IFB 26-16
The City of Palm Springs is soliciting bids for two separate electrical services contracts under IFB 26-16, one for installation services and another for repair services, both targeting commercial, institutional, and industrial facilities within the city. Bidders must hold a valid Class C10 Electrical Contractor License and demonstrate at least three years of relevant non-residential electrical experience. Proposals must be submitted via the PlanetBids portal by August 6, 2026, at 2:00 PM PST, and must include required attachments such as the Non-Collusion Affidavit, Payment and Performance Bonds, Executive Order N-6-22 Certification, Fleet Compliance Certification, and three professional references. The award will be made on a Lowest Price Technically Acceptable basis, selecting the lowest responsive and responsible bidder based on the cumulative total of all bid schedule line items. Work includes on-call emergency and routine electrical services across all city facilities, requiring 24-hour emergency response, 48-hour response to non-emergency requests, weekly progress reporting, certified payroll submissions, and compliance with NECA standards, California labor codes, and historic preservation guidelines. The installation contract has an initial one-year term with four one-year renewal options, while the repair contract has an initial three-year term with two one-year renewal options. All work must be performed at city facilities located at 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262, with inspections and acceptance occurring on-site. Invoices must be submitted via email to pwbilling@palmspringsca.gov, itemized with purchase order numbers and supporting documentation, and payment is subject to City Council appropriation. Contractors are responsible for all labor, materials, tools, and equipment and must maintain appropriate insurance coverage throughout the term. Unit pricing for labor rates and markup percentages is required in the bid schedules, but no specific budget amount or estimated contract value is disclosed. Compliance with DIR regulations, safety standards, and environmental requirements, including adherence to Executive Order N-6-22, is mandatory, and failure to provide required certifications or meet responsiveness criteria will result in bid rejection.
Electrical Contractors and Other Wiring Installation Contractors

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