IFB 56A0915 Maintenance and Repair of the Transportation Management Systems (TMS) Elements and Communications Infrastructure in San Benito, Santa Cruz, Monterey, San Luis Obispo, and Santa Barbara Counties.

The California Department of Transportation (Caltrans) is soliciting bids for solicitation number 56A0915 to provide routine and non-routine repairs and maintenance services for Transportation Management Systems (TMS) elements and communications infrastructure. The scope of work covers San Benito, Santa Cruz, Monterey, San Luis Obispo, and Santa Barbara Counties and includes troubleshooting and repairing TMS elements, communication infrastructure, controlled environmental vaults, hubs, and mini-hubs. Key deliverables include the use of the TRAC work ticketing system for reporting, the provision of monthly comprehensive inventory reports, and the training of Caltrans personnel on any non-original equipment installed. The contractor must be available 24 hours a day, seven days a week, with a requirement to acknowledge scheduled repairs within two hours and arrive onsite within 24 hours plus travel time. The contract will be awarded to the lowest responsive and responsible bidder, with specific incentives and preferences provided for certified Small Businesses, Micro Businesses, and Disabled Veteran Business Enterprises. Bidders must submit physical, sealed proposals by November 17, 2026, as electronic submissions are not accepted. Required documentation includes a bid proposal, bidder certifications, and a bidder's bond for bids of 484,000 dollars or more. The agreement requires adherence to State General Prevailing Wage Rates, ADA compliance, and specific insurance limits of 1,000,000 dollars per occurrence and 2,000,000 dollars aggregate. Payment is processed monthly in arrears via the Caltrans submittal box, requiring itemized invoices and supporting documentation such as work summaries and material receipts.