IFB - Classroom Audiovisual Upgrades for Valley High School

Jordan School District is seeking a bidder to supply audiovisual equipment for upgrading classroom systems at Valley High School, with no installation required as this will be handled by district staff. The solicitation, identified as 26RM04, mandates the provision of exactly 30 Epson FB-L260F projectors, 23 Liberty DigitalLinx AV Room Kits, and 23 Kramer HDMI cables, with no substitutions permitted. All items must be delivered F.O.B. Destination to Valley High School in South Jordan, Utah, and acceptance occurs upon delivery, at which point title and risk of loss transfer to JSD. Bids must be submitted electronically via the Bonfire portal by June 24, 2026, at 3:00 p.m. MDT, and no hard copies, emails, or faxes will be accepted. Pricing must be guaranteed for 90 days, exclude sales tax due to JSD's tax exemption status, and include freight either in the unit price or as a clearly marked separate line item. The award will be based solely on cost for bids that fully meet or exceed the mandatory scope of work, with any nonresponsive bids disqualified. The contract is structured as a one-time purchase, and if the total exceeds $80,000, approval from the JSD Board of Education is required. All awarded contracts incorporate JSD Standard Terms and Conditions, which govern liability, indemnification, insurance, and compliance requirements. The seller must carry workers’ compensation insurance compliant with Utah law and employee liability insurance with a minimum of $1,000,000 per occurrence. Indemnification clauses require the seller to protect JSD and its personnel from claims arising from their acts, including intellectual property infringement. Subcontracting and assignment are prohibited without prior written approval, and the seller must maintain records for at least four years post-contract. Delivery documentation must include JSD’s PO number on every package, shipping record, and invoice, along with an itemized packing slip. The seller must also comply with Utah’s Public Contract Boycott Restrictions, ensuring no participation in any boycott of Israel, and adhere to federal and state anti-discrimination laws including Title VI, Title VII, Section 504, and the ADA. Additional compliance includes Utah SB 81 regarding employment practices, adherence to workplace sexual harassment prohibitions, and mandatory disclosure of any conflict of interest under Utah Code 67-16-8. The seller must submit