In House Athletic Travel Agency Services 2026-UWMSN-01338-RFP

The University of Wisconsin-Madison is soliciting bids for In-House Athletic Travel Agency Services under solicitation number 2026-UWMSN-01338-RFP, with all responses required to be submitted online through the SciQuest portal by the deadline of July 21, 2026, at 2:00 PM. This solicitation is open to vendors capable of providing comprehensive travel management services exclusively for the university’s athletic programs, covering itinerary planning, booking, coordination, and support for teams, staff, and officials during domestic and international travel. The contract is intended to establish a dedicated agency relationship that ensures compliance with university policies, cost efficiency, and seamless logistics for athletic events throughout the fiscal year. All inquiries must be directed solely to Marty Rostermundt at marty.rostermundt@wisc.edu, and no alternative communication channels will be accepted. The solicitation is categorized under state and local government procurement, with the place of performance limited to Wisconsin and no set-aside provisions specified. Bidders must access the official portal at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UWisconsin to review full details, submit proposals, and ensure compliance with all submission requirements. The agency is seeking a vendor with proven experience in collegiate athletics travel, strong customer service infrastructure, and the ability to integrate with existing university systems and reporting protocols.