Industry Day Announcement (Cafeteria Operations & Catering Services)

Industry Day Background Fermi National Accelerator Laboratory (Fermilab) is a United States Department of Energy (DOE) national laboratory specializing in high-energy particle physics. The laboratory is located near Batavia, Illinois, outside Chicago. Fermilab aims to become a world center in neutrino physics. The laboratory was founded in 1969 as the National Accelerator Laboratory and named in honor of Enrico Fermi in 1974. Fermilab has a rich history and has hosted or participated in hundreds of experiments during its more than 50-year history. Fermilab is America's premier laboratory for particle physics research and houses seven particle accelerators that provide beam for numerous experiments and R&D projects. Fermilab fosters the cutting-edge experiments in particle astrophysics, like the Sloan Digital Sky Survey and Dark Energy Survey. Fermilab has been heavily involved in science education to help develop the science, technology, engineering, mathematics, and scientific literacy. Fermilab's mission has brought together people from all over the world to investigate the deepest mysteries of the universe in a diverse and unique environment. Fermilab consists of approximately 6,800 acres. Fermilab is operated by Fermi Research Alliance, LLC (FRA), a joint venture between the University of Chicago and Universities Research Association (URA). Fermilab is a part of the Illinois Technology and Research Corridor. The average personnel on location at Fermilab during a workday in the month of September 2023 is approximately 1,686. This number includes DOE employees, FRA employees, interns, subcontractors, associates & visitors to Fermilab. Link to History of Fermilab: Fermilab | History and Archives | About (fnal.gov) General Fermilab Research Alliance LLC for the U.S. Department of Energy Location: Fermilab National Accelerator Laboratory, Batavia, Illinois Services Description: Cafeteria Operations & Catering Services Scope of Services Fermilab is seeking a turn-key solution (full package) providing all required labor, supplies, consumables, and supervision needed. Specifically, the general scope consists of providing labor to support three general areas: 1) Cafeteria (Wilson Hall); 2) User Center (Bar) and 3) Catering Services (Special Events). Specifically, weekday food services are offered at Wilson Hall and located on the first floor. On behalf of Fermilab, FRA is hosting an Industry Day event inviting interested firms to participate in viewing the respective facilities and discuss the scope of services. The cafeteria area generally consists of the primary kitchen, serving line and grill areas with an adjacent dining area. The User Center is a bar/pub style establishment located in - The Village which is a community with over 200 residents housed in dormitories, apartments, and single-family homes. The User Center service includes selling alcoholic beverages, which requires licensing. Lastly, various catering events throughout the year shall be supported at various locations throughout Fermilab site. Acquisition Considerations North American Industry Classification System (NAICS): 722310 This requirement is unrestricted. Period of Performance (anticipated): 5 Years + Option Periods (additional) Subsidy: Applicable to Cafeteria Services RFP Issue Date (anticipated): January 2024 Evaluation Methodology: Best Value/Tradeoff Evaluation Factors: 1. Price (Sample Menu); 2) Technical (Experience, Taste Testing, Innovation, Sustainability, etc.); 3) Past Performance Site Visit Information Location of Event: Fermi National Accelerator Laboratory; Batavia, Illinois; Wilson Hall, Cafeteria Area; December 8, 2023, 10:00 AM (CST) to 4:00 PM (CST). Note: Due to space limitations, the number of participants is restricted to three (3) individuals per firm. Small Businesses and AbilityOne program firms are highly encouraged to participate in this event. Interested parties must submit the attached registration form, alphabetized by last name, via e-mail no later than, November 17, 2023, 12:00 PM (CST) to Marvin Frazier at contact@example.gov The first and last names provided must match attendees Real ID. (Federally approved state issued driver's license, Federal ID, or original passport) and Vehicle Registration Card. Attendees must provide information in advance to ensure access to the Industry Day venue and assure adequate seating for attendees. Please provide attached Industry Day Attendance Request Form, to include: 1. Name (maximum of three per firm); 2) Phone Number; 3) Email Address; 4: Company Name and 5) Job Title. Please Note: Fermi Research Alliance (FRA) requires all subcontractor employees and sub-tier subcontractors coming on to the Fermilab and South Dakota Department of Energy leased sites to comply with Real-ID requirements. For more information, please go to: https://eshq.fnal.gov/realid/ Please note the following Fermilab Behavioral Expectation Guidelines below: Legally prohibited activities: Up- or down- loading or viewing sexually explicit material. Violation of license and other computer related contract provisions. For example, use of BitTorrent or other similar file sharing platforms to download licensed materials (i.e., movies, music and others). Smoking is prohibited indoors, is limited to designated areas, and cannot be within 25 feet of any building entrance. To consume alcoholic beverages on lab property, you must be 21 years of age. Bicyclists must follow the Illinois Rules of the Road and are required to wear a helmet. Cell phone use while driving a motorized vehicle, including hands-free mode and built-in devices, is prohibited on Fermilab Property. Obey all signage and time limits when parking a motor vehicle, or you will be ticketed. All forms of harassment, including sexual harassment as well as verbal, non-verbal, written or physical abuse, are not tolerated. Threats or acts of violence are not tolerated. Weapons of any kind are prohibited. You must have your Fermilab-issued ID badge available and with you at all times. In case of any emergency, dial 3131 from a laboratory phone or dial 911 when using a personal cell phone. This notification does not constitute an Invitation for Bid (IFB) or Request for Proposal (RFP) and should not be construed as a commitment by DOE, Fermilab or FRA to issue a subcontract or order. Participation in this RFI does not commit FRA or the United States Government to pay for any costs incurred in participation of this RFI in the preparation or submission of any responses to procure any supplies, services, or travel. We appreciate your interest in this requirement look forward to hearing from you. Respectfully, Fermi Research Alliance, LLC Procurement Attachments Industry Day Attendance Request Form (1 page) Statement of Fermilab Community Standards (3 pages) Sustainability Memorandum (4 pages)