Industry Day - FBI CJIS Cafeteria Services, Clarksburg WV

SPECIAL NOTICE: Industry Day, Market Research and Request for Information (RFI) Federal Bureau of Investigation Criminal Justice Information Services (CJIS) Division, Cafeteria Services located in Clarksburg, WV To be held on March 4th, 2020 Disclaimer: Industry Day: Market Research and Request for Information (RFI) issued by: The U.S. Department of Justice (DOJ), Federal Bureau of Investigation (FBI), CJIS Division. This is market research only and does not constitute a solicitation. In accordance with FAR 15.201(e) responses to this Special Notice are not offers and cannot form a binding contract commitment by the FBI, or the United States Government to take procurement action in this matter. The purpose of this Special Notice is to obtain market information on capable interested vendors, industry practices, and input specific to the information and questions provided below. The Government is not responsible for any cost incurred by industry in furnishing this information. However, notwithstanding contract vehicle selection or a Contractor's standing, firms not responding to this notice or participating in the upcoming industry day are not precluded from participating in any future solicitation. Summary: Industry day attendance and feedback will help the FBI become familiar with current industry practices and capabilities that the FBI's CJIS Division should consider in requirements planning. Respondents to this RFI should provide capability statements based on their experience as qualified prospective vendors capable of providing products and services that support the objectives identified in this RFI. Interested parties should briefly describe their capabilities and experience in fulfilling the needs of the Government. Parties should also indicate how they currently do business with the Federal Government. All interested Contractors are requested to provide written response to the applicable Sections below. The Government will provide a presentation of facility requirements and overview of the upcoming renovation of the cafeteria space as they relate to a new requirement. Background: The FBI CJIS Division is located at 1000 Custer Hollow Road, Clarksburg, WV. The cafeteria in CJIS Main Building of the CJIS Division campus occupies 8,200 square feet and is centrally located on the main entrance of the building. This includes the following areas: the 2,000 square foot food preparation area, and the 2,200 square foot serving area. A 4,000 square foot dining area is adjacent to the serving area, but will be cleaned and maintained by the Government. The cafeteria in Biometric Technology Center (BTC) of the CJIS Division campus occupies 11,200 square feet and is centrally located at the end of the main corridor (Main Street) of the building. This includes the following areas: the 2,000 square foot food preparation area, and the 2,200 square foot serving area. A 7,000 square foot dining area is adjacent to the serving area, but will be cleaned and maintained by the Government. Food service will be served - cafeteria style in a main dining area. Cafeteria style is defined as a restaurant in which patrons wait on themselves, carrying their food to tables from counters where it is displayed and served. The cafeteria serves personnel working at the CJIS Division campus twenty-four hours per day, seven days per week. However, the cafeteria hours shall be weekdays only, Monday through Friday, from 6:00 am until 8:00 pm, with specified service times, excluding Federal holidays. Federal holidays include New Year's Day, Martin Luther King's Birthday, Presidents Day, Memorial Day, July 4th, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, Christmas, and additional days as proclaimed by the President. Overview of Scope: The FBI CJIS Division is in the planning stages of procuring full cafeteria food services to be located on site. The Contractor shall establish and operate in the Contractor's name the FBI CJIS Division's food service for the purpose of dispensing freshly prepared food, non-alcoholic beverages and such other items as may be authorized by the Government, in accordance with all terms and conditions specified herein. The food service facilities include a cafeteria and a coffee shop in CJIS Main Building, on-campus catering services, and a cafeteria in the BTC. The food services are to be operated for the benefit of approximately 3700 employees on the CJIS Division campus. Approximately 1300 of the 3700 government employees are housed in the BTC. The BTC provides office space for an additional 160 Department of Defense employees. The Government shall not be held responsible for any variation from the estimated population figure since the extent of occupancy cannot be guaranteed. The buildings are not open to the general public due to security considerations; therefore, dining facility usage is limited to the building population and approximately 60 daily authorized visitors. SEE ATTACHED PRELIMINARY SCOPE OF WORK (SOW) FOR FULL DISCLOSURE OF SERVICES TO BE PROVIDED. THIS MAY NOT BE THE FINAL SOW PROVIDED IN THE FBI SOLITITATION. Respondent Instructions: Respondents are permitted an Executive and General Summary (no more than 3 pages) explaining history and background of the company and relevance to the work. This summary should also include a general discussion of the value and implementation of industry standard practices, and challenges of doing business within the Federal market. It is most helpful to the CJIS Division if responses show: How responder's history and background are aligned to the objectives outlined above; How the CJIS Division may prepare itself to better work with a Contractor (or Contractors). Unique requirements and problems of Federal Government markets; Appropriate levels and use of financial and service level reporting; and How industry develops and gauges quality control and best value in similar markets. All interested parties are asked to describe their industry related capabilities and how their experience is best demonstrated. In addition, please describe challenges experienced with similar contracts and how the FBI may work with the awardee to mitigate risk and reduce burdens while maximizing service/customer utilization. Responses should be submitted via email to the Contracting Officer (CO): Jennifer Robinson-Smith at contact@example.gov no later than, February 27th, 2020 at 4:00 p.m. (Eastern Standard Time). All responses should be limited to three (3) pages. Document should be in Microsoft Word with one-inch margins, using single-spaced, Times New Roman font, and size 12. Please include the following information specific to your company within your response: Company Name; Address; DUNS Number; CAGE Code; North American Industry Classification System (NAICS) Code; Primary Contact (Name, Title, Phone, and Email); Additional Contact (Name, Title, Phone, and Email). NOTE: Please do not include electronic files containing company information, brochures or other company literature. However, respondents may include a link to its company's website. The Government currently plans to include a question and answer session as part of the upcoming Industry Day. If there are any concerns regarding this Special Notice that need to be addressed prior to submission of your RFI package, please forward them to the CO: Jennifer Robinson-Smith via e-mail at contact@example.gov by February 21st, 2020. Registration: Registration for the Industry Day is required by 4:00 PM EST February 27th, 2020. Each company is required to register due to prior background checks and receiving preliminary access to the facility. Attendance will be limited to three (3) attendees per organization. Attendees may register by contacting Ms. Kimberly Summers via email at contact@example.gov and providing the attached, completed FBI Security Access Form for each attendee. Please copy the CO below at contact@example.gov Attendance and Directions to Event: All attendees shall be checked into the FBI Visitor Center at least 30 minutes prior to Industry Day start time of 9:00 AM EST in order to receive their visitor's pass and allow for travel to BTC building for event. Directions to the BTC building will be given upon check in at Visitor's Center. Please allow three hours for event to include Government presentation, BTC Cafeteria tour, and Q&A session. The CJIS facility is located off of Interstate 79, Exit 124 (Jerry Dove Drive). Follow 279 West (Jerry Dove Drive) - mile from the I-79 exit to the main gate. Please note: Using our address, 1000 Custer Hollow Road, Clarksburg, WV 26306, in a GPS device will not bring you to the correct site entrance. Nearby airport: North-Central West Virginia, (CKB), Clarksburg, WV Yeager Airport, (CRW), Charleston, WV Pittsburgh International Airport, (PIT), Pittsburgh, PA The site is approximately 2 hours from Charleston, WV; 30 minutes south from Morgantown, WV; and 1 - hours south from Pittsburgh, PA. Non-bureau visitors must be on a pre-approved access list and provide photo identification. Prior to entering the East Gate, all non-Bureau visitors should exit right into the Visitor Center Parking Lot. Proceed to the Visitor Center with your photo identification (driver's license). All visitors will be photographed for their temporary ID badge. Contracting Office Address: 1000 Custer Hollow Road Clarksburg, WV 26306 Point of Contact(s): Jennifer Robinson-Smith Contract Officer contact@example.gov