Insurance Brokerage and Risk Management Consulting Services

The Port of Portland is soliciting proposals for comprehensive Insurance Brokerage and Risk Management Consulting Services for property and liability coverages under solicitation number 2026-14804. The objective is to partner with an experienced provider to protect the Port's assets and reduce risk management costs through proactive risk analysis, loss forecasting, and the management of commercial insurance programs. The selected provider will be responsible for delivering annual written loss exposure analyses, marketing reports for renewals, and maintaining detailed schedules of coverage. The contract is structured as a Personal Services Agreement with a base term of five years starting March 1, 2027, and includes four optional two-year extensions. Proposals are evaluated based on a weighted system focusing on cost and fees (30%), the Shared Prosperity Initiative (25%), and the provider's qualifications, team, and management approach (15% each). The Port may utilize a competitive range, request best-and-final offers, and conduct interviews before awarding the contract to the highest-ranked provider. Compensation is based on an annual flat fee, and providers must maintain full transparency regarding all sources of compensation, including commissions. Compliance requirements include adherence to FAA Order 1400.11A regarding nondiscrimination and civil rights, as well as specific professional indemnity and record retention standards. Invoices are submitted monthly and paid within 30 days of receipt, provided they include detailed budget tracking and backup documentation.