J036--Elevator Preventative Maintenance Service Department of Veterans Affairs Oklahoma City VA Health Care System

Elevator Preventative Maintenance & Repair Services Oklahoma City VA Health Care System Oklahoma City, OK 73104 BRIEF SCOPE OF WORK (This is for information only) IMPORTANTR NOTE: This Sources Sought is for market research purposes only (to determine the socioeconomic status of interested companies). No award will be made off of this posting. Background The contractor shall provide Full Maintenance Services, Preventative Maintenance (PM), Repair, and Breakdown Services for all elevators, dumbwaiters, and cart lifts located at this facility, in accordance with the terms and conditions stated within this Performance Work Statement (PWS). The required Elevator Maintenance Services include, but are not limited to, full elevator maintenance service in accordance with the ASME Safety Code requirements, the manufacturer's recommendations, the Elevator Field Employees' Safety Handbook, National Electrical Code, and all other applicable laws, regulations, rules, ordinances, codes, etc. Full maintenance services are defined as all services, repairs, inspections, and testing necessary to maintain all elevators, dumbwaiters, and cart lifts, appurtenances, and accessories in a fully operational mode at all times (except for prescheduled downtime) including all labor, parts and materials, to include shipping. **NOTE** Elevators and Dumbwaiters Code Violation Repairs have just been completed on this equipment. Location of Performance: VA Medical Center 921 NE 13th St Oklahoma City OK 73104 The following services are not included in the contract. Replacement of electric motors burned out by current fluctuation, negligence, abuse, and/or misuse by operators. Electrical work external to the machine. Repair and parts necessitated by accident, fire, abuse and/or misuse by Government personnel. Required by the Contractor: a. Minimum Level of Work: The Contractor shall take all steps and measures that a prudent building owner would take to maximize the life expectancy of the elevator plant. The work provided must preserve each elevator in unimpaired condition and above the point where deterioration begins. b. On-Site Requirement: The Contractor is not required to provide an on-site elevator mechanic for specified duty hours. However, the Contractor shall provide qualified elevator mechanics, work crews, and supervisory personnel in such numbers and times as may be required to fully meet the contract requirements. c. Working Hours: All scheduled contract work shall be accomplished during Normal Working Hours" from 8:00 a.m. to 4:30 p.m., Monday through Friday, except Federal holidays. Work outside normal working hours will be at Contractor's discretion and must be preapproved by the contracting officer s representative (COR). Notice will be provided to the COR when on-site to perform maintenance, to allow VA personnel to accompany Contractor. The Contractor shall respond to service calls seven (7) days per week, twenty-four (24) hours per day, as part of the monthly contract price. Contractor Conduct: All persons furnished by the Contractor, including subcontractors, are the sole responsibility of the Contractor. The Contractor shall be responsible for their compliance with all laws, rules, and regulations. Routine Calls. The contracting officer (CO) or contracting officer s representative (COR) will notify the contractor of repairs to be made from the inspection report or service call. The contractor shall report to the work location, survey the repair, and provide the COR an estimated time to repair and cost of repairs if not covered in the basic service contract (for items not covered see #1 above, everything else is covered). The contractor shall commence repair work after notification from the COR and/or the CO. All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer. No gray market parts or used parts will be allowed. The contractor shall prepare and submit a written report within five business days after the routine repairs are completed. The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the technician performing the repairs. Damage to elevators and related equipment caused by government personnel/equipment thru misuse/negligence will be estimated separately and repair work will not be accomplished until notified by the contracting officer (CO) or contracting officer s representative (COR) either by a Modification to the current contract, the Award of a new Purchase Order/Contract, or by Government Purchase Card. Emergency Calls: The contractor shall respond to emergency repair calls within one hour after notification during normal business hours and within two hours after notification at times other than normal business hours. The contractor shall prepare and submit a written report within five business days after the emergency repair. The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the technician performing the repairs. For purposes of this specification, an emergency situation is any condition that requires immediate action to protect life, eliminate serious injury hazards to personnel, resolve personnel entrapment, prevent loss or damage to government property, or restore essential services (final discretion of an emergency condition will be made by the COR or the CO). Equipment Listing Elevators: Number DESCRIPTION P-1 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift, Model # Swift 5000, Type: Traction, Number: P-1 Number of Stops: 11, VA PMI # 16641 P-2 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift, Model # Swift 5000, Type: Traction, Number: P-2 Number of Stops: 11, VA PMI # 16642 P-3 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift Model # Swift 5000, Type: Traction, Number: P-3 Number of Stops: 11, VA PMI # 16643 P-4 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift Model # Swift 5000, Type: Traction, Number: P-4 Number of Stops: 11, VA PMI # 16644 P-5 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift Model # Swift 5000, Type: Traction, Number: P-5 Number of Stops: 11, VA PMI # 16645 P-6 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift Model # Swift 5000, Type: Traction, Number: P-6 Number of Stops: 11, VA PMI # 16646 P-7 Equipment Name: Elevator, Passenger, Manufacturer: Montgomery Model # MIPROM, Type: Traction, Number: P-7 Number of Stops: 9, VA PMI # 16647 P-8 Equipment Name: Elevator, Passenger, Manufacturer: Montgomery Model # MIPROM, Type: Traction, Number: P-8 Number of Stops: 9, VA PMI # 16648 P-9 Equipment Name: Elevator, Passenger, Manufacturer: Montgomery Model # MIPROM, Type: Traction, Number: P-9 Number of Stops: 9, VA PMI # 16649 P-10 Equipment Name: Elevator, Passenger, Manufacturer: Montgomery Model # MIPROM, Type: Traction, Number: P-10 Number of Stops: 9, VA PMI # 16650 P-11 Equipment Name: Elevator, Passenger, Manufacturer: Montgomery Model # MIPROM, Type: Traction, Number: P-11 Number of Stops: 9, VA PMI # 151 P-13 Equipment Name: Elevator, Passenger, Manufacturer: Dover Model # VVMC-1000-PTC, Type: Traction, Number: P-13 Number of Stops: 4, VA PMI # 153 P-14 Equipment Name: Elevator, Passenger, Manufacturer: Dover Model # MIPROM Type: Traction, Number: P-14 Number of Stops: 3, VA PMI # 16651 P-15 Equipment Name: Elevator, Passenger, Manufacturer: Otis Model # Type: Traction, Number: P-15 Number of Stops: 4, VA PMI # P-16 Equipment Name: Elevator, Passenger, Manufacturer: Otis Model # Type: Traction, Number: P-16 Number of Stops: 3, VA PMI # Dumbwaiters: DW-3 Cart lift Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: SPD/Surgery clean DW-3/CL-1, Number of Stops: 2 VA PMI # 16480 DW-4 Cart lift Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: Surgery/SPD dirty DW-4/CL-2, Number of Stops: 2 VA PMI # 16481 DW-6 Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: ER/Lab DW-6, Number of Stops: 3, VA PMI # 163 DW-7 Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: Surgery/Lab DW-7, Number of Stops: 2, VA PMI # 164 DW-8 Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: ICU/SPD DW-8, Number of Stops: 2, VA PMI DW-9 Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: SICU/SPD DW-9, Number of Stops: 2, VA PMI IMPORTANTR NOTE: This Sources Sought is for information only (to determine the socioeconomic status of interested companies). No award will be made off of this posting. LIMITATIONS OF SUBCONTRACTING: The Limitations of Subcontracting may apply to a resulting solicitation based on this Market Research. If this acquisition is to be set aside, then a clause such as FAR 52.219-14 Limitations on Subcontracting would apply. Vendors are advised to familiarize themselves with Federal Acquisition Regulation parts 19.505(a)(2) and 19.505(b)(1) as it pertains to subcontracting limitations. Vendors are also advised to familiarize themselves with 13 CFR 125.6 and the penalties described in this regulation. Please communicate via e-mail to contact@example.gov by COB April 22, 2022, as to your company s interest and ability to perform service per this brief Scope of Work. If interested, please provide the following: Please state your company s business size as related to NAICS code 811310 As per the Limitations of Subcontracting: (see FAR 19.505) As Primary Contractor: what % of Total Contract Value will you retain? If using a Subcontractor: what % of Total Contract Value will go to them? Please provide DUNS or SAMS Unique Identifier number State if you have an FSS/GSA contract that includes this service Provide FSS/GSA contract number if applicable In order for you company s information to be counted in relation to this Market Research all above questions must be answered.