Delta Controls/EnteliWEB Building Automation System (BAS) maintenance and replacement of existing controls at the Northern Arizona VA Healthcare System

The contract involves providing maintenance and replacement services for the Delta Controls/EnteliWEB Building Automation System (BAS) at the Northern Arizona VA Healthcare System, specifically at the Bob Stump Medical Center in Prescott, AZ. The scope centers on a continuous service contract to support and upgrade the automated controls system, including replacing existing control components such as Variable Frequency Drives (VFDs), Uninterruptible Power Supplies (UPSs), pressure sensor monitors, and actuators. The work entails device relocation, programming, installation, updating the notification alarm system, and facility mapping integrated into the BAS software. Additionally, the contractor is expected to provide troubleshooting, programming, staff training, and documentation in both electronic and printed formats. This solicitation is a Total Small Business Set-Aside under NAICS code 238220 and is being managed by the Department of Veterans Affairs Network Contracting Office 22. The contract will have a base year plus four option years, with services conducted during standard business hours Monday through Friday, excluding federal holidays. Payment is made monthly in arrears based on satisfactory completion of services, with no advance payments authorized. The contract includes special requirements for compliance with federal laws on information system security, including mandatory VA privacy training and contractor adherence to rules of behavior for system access. Health and safety regulations must be strictly followed, including providing personal protective equipment and maintaining workers’ compensation and liability insurance. The contractor must submit deliverables to the Contracting Officer’s Representative, and all modifications must be approved through formal written changes by the Contracting Officer. This procurement is currently in the Sources Sought phase for market research, requiring detailed demonstration of technical expertise and organizational capability from interested vendors.