Delta Controls/EnteliWEB Building Automation System (BAS) maintenance and replacement of existing controls at the Northern Arizona VA Healthcare System

This contract solicitation, issued under solicitation number 36C26226Q0682 by the Department of Veterans Affairs, Network Contracting Office 22, seeks qualified small businesses to provide comprehensive maintenance and replacement services for the Delta Controls/EnteliWEB Building Automation System at the Northern Arizona VA Healthcare System in Prescott, Arizona. The effort involves the ongoing support of the existing BAS infrastructure with critical upgrades including the replacement of VFDs, UPS systems, pressure sensor monitors, and actuators, as well as the integration of new devices into the current system. Key deliverables encompass standardized device naming and identification, facility mapping with programmable graphics, alarm system updates, device relocation and programming, staff training, and the delivery of comprehensive documentation in both electronic PDF and hard copy 3-ring binder formats. All work is to be performed during standard business hours of 8:00 a.m. to 4:00 p.m., Monday through Friday, excluding federal holidays, with after-hours work requiring prior written approval from the Contracting Officer. The procurement is structured as a Total Small Business Set-Aside under FAR 19.5, targeting NAICS code 238220, and is currently in the Sources Sought phase for market research purposes, with responses due by April 27, 2026. Offerors must be certified small businesses and are required to submit detailed capability statements attesting to their technical expertise in building automation systems, along with full organizational identification including UEI, CAGE code, tax ID, and business type. Contractors must comply with stringent information security protocols mandated by VA and Federal standards, including mandatory privacy training, adherence to the Contractor Rules of Behavior, and annual recertification of training and compliance. Safety requirements include full compliance with OSHA regulations, NFPA 70E, and the provision of all necessary PPE and tools. Payment terms are strictly in arrears on a monthly basis, with no advance payments authorized, and invoicing must include detailed line items linked to contract, purchase order, and manifest numbers. Performance is governed by Joint Commission quality assurance standards, and all deliverables must be submitted to the Contracting Officer’s Representative. The contract structure includes a base year with four optional years and requires the contractor to assume full liability for property damage and maintain workers’ compensation and public liability insurance in accordance with federal and California state laws.