J045--Backflow Prevention Assembly Testing for the Sepulveda VA Medical Center within the Greater Los Angeles VA Healthcare System

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, effective 03/13/2026.
This solicitation is set aside for 100% for Service-Disabled Veteran Owned Small Business (SDVOSB). This is a firm fixed price contract.
The associated North American Industrial Classification System (NAICS) code for this procurement is 238220- Plumbing, Heating, and Air-Conditioning Contractors with a small business size standard of $19.0 Million.
The FSC/PSC is J045 Maintenance, Repair, and Rebuilding of Equipment- Plumbing, Heating, and Waste Disposal Equipment.
Wage Determination 2015-5613, Rev.32, Dated 05/13/2026 applies to this requirement.
The Department of Veterans Affairs, Network Contracting 22, is seeking a qualified contractor to provide certified testing on 33 campus wide backflow prevention assemblies at the Sepulveda VA Medical Center, Greater Los Angeles VA Healthcare System.
STATEMENT OF WORK (SOW) Contract Title: Campus Wide Backflow Testing.
BACKGROUND Backflow prevention assemblies must be tested annually to ensure potable water system protection and compliance with the local water purveyor and applicable code. VA requires certified testing to maintain operational safety, documentation accuracy, and regulatory compliance. SCOPE OF WORK: The Greater Los Angeles VA Healthcare System requires a qualified contractor to provide annual testing of thirty three (33) backflow prevention assemblies located at Sepulveda Campus. The contractor shall furnish all labor, materials, tools, equipment, transportation, and supervision necessary to perform testing in accordance with all applicable federal, state, and local regulations, including VA and water authority requirements. Table 1: Backflow List: Manufacturer Model Size Serial number Location Device number Wilkins 975xl 1.25 3698080 Bldg. 103 Bd0020587 Watts 009m2qt .75 33726 Bldg. 1rm A46 Bd0039285 Wilkins 720A .5 T066514 Bldg. 20bsmt. Bd0046244 Wilkins 720A .5 T069954 Bldg. 20 bsmt. BD0051891 Wilkins 720 .5 248644 Bldg. 20 bsmt. BD0047207
Watts 007M2 .75 53914 Blr. Plant Bldg.202 BD0010334 Ames 3000SE (DA) 6 K0482 Blr. Plant Bldg.202 BD0010333 Wilkins 975xl 2 359484/ACR8018 Blr. Plant Bldg. 202 BD0010336 Wilkins 975xl 2 359459/ACQ0704 Blr. Plant Bldg. 202 BD0010335 Wilkins 975xl .75 2810468 Bldg. 1rm B-20
BD0039284 Wilkins 975 .75 612270 Bldg. 1 rm. DI system BD0039286 Wilkins 720 .5 248644 Rad. Rm 1603 BD0047207 Watts 909 .75 309817 Bldg. 7 back dock BD0037382 Watts 774 6 115649 Bldg. 20 ld. Dock fire system BD0039281 Watts LF909QT .75 059724 Bldg. 47 cage washer BD0039288 Watts LF909QT .75 059723 Bldg. 47 cage washer BD0039287 Ames 3000SS (DA) 4 1100023 IRM bldg. 201 next to mech. Rm BD0010329 Ames 2000B .75 02297 IRM bldg. 201 mech. Rm BD0010330 Wilkins 720 .5 248644 Bldg. 200 OPC rad. Rm 1603 BD0047207 Watts LF009M2QT 1 011264 Bldg. 201 IRM mech-ICW
BD0010332 Wilkins 975xl .75 2810467 Bldg. 1 serv. Rm BD0052768 Wilkins 975xl .75 617262 Bldg. 7 mk up heating BD0052767 Wilkins 975xl .75 3729987 Bldg. 20 mk up heating BD0056300 Watts LF909QT .75 028700 Bldg. 22 ser. Rm. BD0052765 Watts LF909QT .75 060756 Bldg. 25 ser. Rm. BD0052764 Watts 009M3QT .75 49603 Bldg. 24 ser. Rm. BD0052766 Wilkins 975 .75 617261 Bldg. 99 mech room BD0056301 Watts 909M1QT 1.5 440972 Bldg. 200 pool BD0037384 Wilkins 720 .5 248644 Bldg. 200 Rad. Rm 1603 BD0047207 Wilkins 975xl 1.5 ACA9429 Bldg. 200 OPC bldg. mech room BD0010337 Watts LF909QT 1 057771 Bldg. 200 OPC rm 1120 jan closet 1306 BD0010338 Wilkins 975xl 1 459667 Bldg. 200 OPC rm 1912/ 1910 BD0010339 Wilkins 975xl 3 26696 Bldg. 40 Chiller Plant BD0039280 Contractor Tasks Contractor shall coordinate all work with the VA Program Point of Contact. Contractor shall test 33 backflow prevention assemblies of various types and sizes, including Reduced Pressure Principle Assembly (also called Reduced Pressure Zone Assembly), Double Check Valve Assembly, Pressure Vacuum Breaker Assembly, and Spill-Resistant Vacuum Breaker (also called Spill-Resistant Pressure Vacuum Breaker) units (See Table 1). Perform all testing in accordance with Los Angeles Department of Water and Power, City of LA, County Health test procedures. Contractor shall verify and document device type, size, serial number, location, and test values. Contractor shall complete all required backflow test forms provided by the VA facility point of contact. Apply updated test tags to each device indicating date, tester certification number, and pass/fail status. Immediately notify the PPOC of any failed devices. Provide written recommendations and quotes for any required repairs (if outside the scope). Contractor shall submit all completed test reports to the Los Angeles Department of Water and Power, City of LA, County Public Health when required and provide copies to the PPOC. Contractor shall complete all repairs and retest failed and repaired backflows within the contract s period of performance.
CONTRACTOR QUALIFICATIONS: Hold current certification as a Backflow Prevention Assembly Tester in the state of performance. Maintain valid calibration records for all test equipment. Contractors shall comply with all VA safety, infection control, and security requirements.
Deliverables: The contractor shall provide the following: Completed test reports for all 33 devices. Updated certification tags affixed to each tested device. Summary report listing all devices, locations, and test results. Notification report identifying any failures. Repair recommendations when applicable.
SECURITY REQUIREMENTS The C&A requirements do not apply, and a Security Accreditation Package is not required 8. PERIOD OF PERFORMANCE: The period of performance will be 45 days from the date the purchase order is awarded. 9. PLACE OF PERFORMANCE: Sepulveda VA Medical Center 16111 Plummer St North Hills, CA 91343
hours of Work:
Monday - Friday
6:00 AM 3:30 PM ** Excluding National holidays.
National Holidays:
New Year s Day January 01 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25
If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America. Overtime & Holiday Pay: Any overtime and/or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.
Contractor will bill and be paid for actual services rendered by Contractor personnel. Contractor will not be paid for availability or on-call services unless otherwise provided herein.
Contractor Employees The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC). Badge Contractor shall obtain a Contractor I.D Badge from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented. Parking: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations. Smoking: Contractor personnel may smoke only in designated areas. It is the responsibility of the VISN 22 Healthcare Facilities to provide a safe and healthy environment for employees and patients and to serve as a leader in community health awareness and education. It is in fulfillment of this obligation that the facilities are committed to the establishment of a smoke-free environment. This policy applies to every location in the Healthcare Facilities. There shall be no smoking within 25 feet of all entrances to buildings. Smoking is allowed in all outside areas that are 25 feet away from entrances to buildings unless indicated otherwise. Enclosed patios connected to facility buildings are considered part of the building and as such are non-smoking areas. ADP Security: Protection of Computer Equipment, confidentiality of patient information, and the integrity of computer software/data at all Healthcare Facilities are essential. Software installed on each PC is copyrighted and copyright of software for use elsewhere is prohibited. In the event of a possible security violation, the Healthcare Center s ADP Security Committee shall investigate and recommend corrective action to the appropriate agency.
Invoicing & Payment Contractor shall list in the space below the name(s) and Address(es) of customer service department with whom the Government facilities shall place orders:
The Contractor shall submit in arrears a properly completed itemized invoice.
Invoices submitted for payment shall be reviewed for accuracy and shall be subject to approval by the Government prior to issuance of payment.
The invoice MUST be itemized to include the following information.
Facility name and address where service was provided Contract number IFCAP Obligation Number Quantity Cost Date
No advance payments shall be authorized. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212-4, para. (i) Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract.
Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required.
10. Changes: Only those services specified herein are authorized, before performing any service of non-contract nature, the Contractor shall advise the Contracting Officer of the reasons for the additional work. Changes to the resulting contract are not authorized, unless in writing by the Contracting Officer.
**Price/ Cost Schedule**
Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Certified Testing for Backflow Prevention Assemblies. 1 JB
0002 Backflow Prevention Assemblies Repairs and Retesting found upon initial testing. 1 JB 0.00 0.00
CLINS 0002 shall not be priced in offer. This repair CLIN can only be executed by the Contracting Officer through an approved modification request submitted by the facility program POC based off a quote provided by the Contractor to conduct the additional repairs.
The estimated purchase order period of performance is 06/29/2026 08/31/2026
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) Addendum to FAR 52.212-1, Instructions to Offerors- Commercial Products and Commercial Services FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021) FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017) FAR 52.204-7, System for Award Management Registration (NOV 2024)
FAR 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES . (SEP 2023)
Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored and supersedes the current version of FAR 52.212-1 contained in the FAR.
The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:
Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (a) Submission of quotes. Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, quotes shall include
(1) The solicitation number and due date; (2) The name, address, telephone number, and size status of the Offeror;
(3) The Offeror s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;
(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;
(5) All required submittals listed under Additional Instructions;
(6) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and
(7) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.
(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.
(c) Late submissions, modifications, revisions, and withdrawals of quotes.
(1) Offerors are responsible for submitting quotes and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.
(2) Any quotes, modification, or revision received after the time specified for receipt of offers is late and will not be considered. However, a late modification of an otherwise successful quotes that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.
(3) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(4) Offerors may withdraw their quotes by written notice to the Government received at any time before award.
(d) Contract award. The Government intends to evaluate quotes and award a contract without discussions. Therefore, the Offeror s initial quote should contain the Offeror s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all quotes if such action is in the public interest, accept other than the lowest quote, and waive informalities and minor irregularities in quotes received.
(e) Notification. The CO will not notify unsuccessful offerors that responded to this Request for Quotation (RFQ).
ADDITIONAL INSTRUCTIONS Offerors should review this entire solicitation before submitting a quote to ensure that their quote meets all requirements. Failure to understand the contract requirements shall not relieve the successful Offeror from performing in accordance with the strict meaning and intent of the specifications.
The following is incorporated into FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERICAL SERVICES:
1. Submitting your proposal: Submit your company s offer by responding to this Request for Quote (RFQ) via email to the Contract Specialist: Jennell Christofaro at contact@example.gov.
2. Inquiry Period: Questions should be submitted No Later Than May 29, 2026, at 02:00 PM Pacific Standard Time (PST) to contact@example.gov. All responses to questions will be posted via an amendment on SAM.gov.
3. Submission Deadline: All offers are due No Later Than June 08, 2026 at 02:00 PM PST and shall be submitted electronically to Contract Specialist, Jennell Christofaro, at contact@example.gov. Subject Line shall include: RESPONSE TO RFQ 36C26226Q0851 for consideration. The quoter is responsible for ensuring that the contract specialist has received the quote on or before deadline, and the government will not be responsible for delays or failures of either the contractor s email system or the Government s email system. a) All Quoters must complete and provide each of the following: 1. Acknowledge of Amendments and signed copies of all amendments 2. Price offer by completing Price/Cost Schedule listed in this RFQ. 3. Response to Special Standards of Responsibility listed below. 4. Provision 52.212-3, Offerors Representations and Certifications- Commercial Products and Commercial Services completed as applicable 5. Completed and signed VAAR 852.219-75, VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction.
RESPONSE TO SPECIAL STANDARDS OF RESPONSIBILITY To assist the contracting officer in determining if the special standards of responsibility applicable to this procurement are met, quoters are asked to provide the following information with their quotes. Failure to include this information could result in a contracting officer s determination that an otherwise successful offeror is not eligible for contract award.
If the quoter intends to satisfy this requirement through use of a proposed subcontractor, Quoter must provide this information for each proposed subcontractor (or Quoter s) on Special Standards of Responsibility (SP) listed below.
SP1: Specialized Experience. The quoter shall provide a narrative that describes its specialized experience providing certified testing of backflow prevention assemblies in accordance with the statement of work listed for this requirement.
SP2: Special Certifications. Contractor shall provide a current certification as a Backflow Prevention Assembly Tester in the state of California.
SP3: Special Records. Contractor shall provide a statement addressing that they maintain valid calibration records for all test equipment used for this requirement.
(End of provision)
2. FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services (May 2024)
Quoters must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.
3. FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021)
ADDENDUM TO 52.212-2, EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)
Evaluation of Quotes Basis for Award. This procurement is being conducted pursuant to RFO Part 12 procedures. The Government intends to award a contract resulting from this solicitation to the responsible quoter whose offer, conforming to the solicitation, offers the lowest price, whose offered price does not exceed the amount of funding available for the procurement, and whose offered price is found to be reasonable. In addition to the general standards of responsibility found at FAR § 9.104-1, in accordance with FAR § 9.104-2, the special standards of responsibility described below apply to this procurement. Quoters who fail to meet any special standard of responsibility will not be eligible to receive contract award.
Evaluation Process: The following factors shall be used to evaluate quotations: Offers will be evaluated in the following manner. The lowest-priced offer will be identified. The lowest-priced offer will be evaluated to determine if the offered price exceeds the amount of funding available for the procurement. If the offered price does not exceed the amount of funding available for the procurement, the offered price will be evaluated to determine if it is reasonable. If the offered price is found to be reasonable, the quoter who submitted this offer will be identified as the successful quoter. The contracting officer will then determine if the successful quoter is responsible using the general standards of responsibility and the special standard of responsibility applicable to this procurement. If contract award cannot be made to the successful quoter, the contracting officer will evaluate the next lowest-priced offer following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The contracting officer may find all offers not acceptable and cancel the solicitation if the lowest-priced offer exceeds the amount of funding available for the procurement.
(c) Award Without Discussions. The Government intends to evaluate offers and award a contract without discussions with quoters. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government s interest.
(End of Provision)
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) ADDENDUM TO 52.212-4, Contract Terms and Conditions- Commercial Products and Commercial Services , applies to and is included with this acquisition. FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) FAR 52.204-13, System for Award Management-Maintenance (OCT 2018) FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations (NOV 2015) FAR 52.217-8, Option to Extend Services (NOV 1999) FAR 52.219-14, Limitations on Subcontracting (OCT 2022) FAR 52.222-3, Convict Labor (JUN 2003) FAR 52.222-41, Service Contract Labor Standards (AUG 2018) FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) FAR 52.222-50, Combating Trafficking in Persons (NOV 2021) (DEVIATION NOV 2025) FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (DEVIATION NOV 2025) FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026) FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) FAR 52.233-3, Protest after Award (AUG 1996) (DEVIATION NOV 2025) FAR 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (DEVIATION NOV 2025) FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR 1984) FAR 52.240-91, Security Prohibitions and Exclusions (DEVIATION NOV 2025) FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services (JAN 2025) (DEVIATION OCT 2025) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.204-70, Personal Identity Verification of Contractor Personnel (MAY 2020) VAAR 852.211-72, Technical Industry Standards (NOV 2018) VAAR 852.219-73, VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION) VAAR 852.219-75, VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71, Administrative Contracting Officer (OCT 2020) (End of Addendum to FAR 52.212-4)
See attached document: VAAR 852.219-73 Notice of Total Set-Aside for Certified SDVOSB. See attached document: VAAR 852.219-75 VA Notice of Limitations on Subcontracting_Certificate of Compliance for Services.