This Combined Synopsis/Solicitation opportunity from Department Of Agriculture was posted on May 19, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Libby Tree Cooler HVAC Replacement

Awarded

1240LS26Q0028Federal

Submission Closed05/20/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 811310

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AI Contract Overview

This solicitation, numbered 1240LS26Q0028, is a combined synopsis and request for quotation under FAR Part 12 for the replacement of aging HVAC systems at two tree coolers located at the Libby Ranger District on the Kootenai National Forest in Montana. The acquisition is a total small business set-aside, restricted exclusively to small business concerns meeting the $12.5 million annual receipts size standard under NAICS code 811310. Vendors must maintain an active SAM.gov registration to demonstrate small business status and comply with all relevant certifications. The project requires the installation of fully functional HVAC systems with evaporator fans and associated refrigeration components, with work anticipated to begin on July 1, 2026, and completion due by October 31, 2026. Multiple amendments have been issued to correct the Statement of Work, split supporting documents into manageable files for SAM.gov, clarify key personnel requirements including the mandatory presence of a certified electrician and certified HVAC technician, and extend the response deadline to May 20, 2026, at 10:00 AM Mountain Time. Proposals must be submitted via email with the solicitation number in the subject line and include signed copies of all applicable amendments. The evaluation process will prioritize technical approach, assessing the offeror’s ability to meet the Statement of Work, experience with similar HVAC projects, and qualifications of key personnel. Past performance will be reviewed for quality, timeliness, cost control, and compliance, rated as acceptable, neutral, or unacceptable. Price will be evaluated for fairness and reasonableness, but no cost realism analysis will be performed. Award will be made on a best-value basis, not lowest price technically acceptable, favoring the highest technically rated proposal with an acceptable or neutral past performance rating and a fair and reasonable price. The contract is expected to be firm-fixed-price, with delivery terms specified as FOB destination at the Libby Ranger District. Special requirements include strict compliance with federal anti-discrimination statutes, prohibition on using government data for AI training or processing outside the U.S., restrictions on subcontractor terms, and a ban on using government identity for marketing. Contractors must also comply with biobased product reporting, refrigerant handling regulations, and provide detailed submittals, maintenance plans, and technical manuals. All proposals must be supported by required forms, exhibits, and certifications, including UEI/CAGE data and country of origin disclosures, with no

General Info

Replace HVAC systems in two Libby Ranger District tree coolers; small business set-aside, July-October 2026.

Agency

Department Of Agriculture → Csa Intermountain 7 Usda-Fs

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Place of Performance

Libby, MT, 59923, USA

Set-Aside

SBA

Documents

1240LS26Q0028 Libby Tree Cooler HVAC Replacement Schedule of Items

schedule-of-items

High

1240LS26Q0028 Libby Tree Cooler HVAC Replacement Statement of Work

sow

High

1240LS26Q0028 Libby Tree Cooler HVAC Replacement Statement of Work

sow

High

1240LS26Q0028 Libby Tree Cooler HVAC Replacement Statement of Work

sow

High

Amendment 001 to Solicitation 1240LS26Q0028 for Liby Tree Cooler HVAC Replacement

amendment

High

Amendment 002 to Solicitation 1240LS26Q0028 Libby Tree Cooler HVAC Replacement

amendment

High

Amendment 003 to Solicitation 1240LS26Q0028 Libby Tree Cooler HVAC Replacement Q&A

amendment

High

Amendment 003 to Solicitation 1240LS26Q0028 Libby Tree Cooler HVAC Replacement Q&A

amendment

High

Amendment 004 to Solicitation 1240LS26Q0028 - Electrician Q&A for HVAC Replacement

amendment

High

Amendment 005 to Solicitation 1240LS26Q0028 - Libby Tree Cooler HVAC Replacement

amendment

High

Solicitation 1240LS26Q0028 - Libby Tree Cooler HVAC Replacement RFQ

rfq

High

Wage Determination 2015-5401 Rev. 27 for Libby Tree Cooler HVAC Replacement

wage-determination

High

1240LS26Q0028 Libby Tree Cooler HVAC Replacement Biobased Product List

other

Low

1240LS26Q0028 Libby Tree Cooler HVAC Replacement Past Performance Data Sheet

past-performance

Low

1240LS26Q0028 Libby Tree Cooler HVAC Replacement Pictures

other

Low

1240LS26Q0028 Libby Tree Cooler HVAC Replacement SF1413 Subcontractor Form

contract-document

Low

Attachment 2 Pictures for Libby Tree Cooler HVAC Replacement

other

Low

Libby Tree Cooler HVAC Replacement Project Vicinity Map

other

Low

Solicitation 1240LS26Q0028 Equipment List for Libby Tree Cooler HVAC Replacement

equipment-list

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

6 updates

PhaseAwarded

PostedApr 30

Combined Synopsis

Notice updatedMay 1

Notice details unchanged. Attachments may have changed.

Notice updatedMay 11

The notice description changed.

Notice updatedMay 12

The notice description changed.

Notice updatedMay 13

The notice description changed.

Notice updatedMay 18

Response deadline changed from May 18, 2026 to May 20, 2026. The notice description changed.

Notice updatedMay 19

The notice description changed.

AwardedOct 28

Contract was awarded

Submission Closed

05/20/2026, 04:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Agriculture → Csa Intermountain 7 Usda-Fs

Contacts1 person available

OfficeOgden, UT, 844012310, USA

Organization / AgencyDepartment Of Agriculture → Csa Intermountain 7 Usda-Fs

Office AddressOgden, UT, 844012310, USA

Contacts

Whit Fausett

contact@example.gov

Full Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation number 1240LS26Q0028 is issued as a Request for Quotation (RFQ) for replacing HVAC systems for two tree coolers located at the Libby Ranger District on the Kootenai National Forest. This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 811310 The small business size standard is $12.5 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by
the agency.

VENDORS ARE ADVISED TO UPDATE THEIR SAM REGISTRATION TO DEMONSTRATE THAT THEY
ARE A SMALL BUSINESS UNDER THE NAICS CODE FOR THIS PROCUREMENT.

This project is to replace the HVAC systems for two tree coolers located at the Libby Ranger District on the
Kootenai National Forest. Both tree coolers have dated HVAC systems that cannot be easily repaired and do
not meet modern energy efficiency standards. The goal of this project is to provide fully functioning tree cooler
HVAC systems with associated evaporator fans and necessary materials for the refrigeration system. See
Attachment 2 – Statement of Work for a complete list of requirements.

It is anticiapted that work can begin 7/1.

Amendment 001: The purpose of this amendment is to correct the Statement of work and replace the incorrect PDF with a Correct Word document. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.

Amendment 002: The purpose of this amendment is to adjust the Statement of work from one document (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work) to four (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work, 1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_ Pictures, A, B, and C.) adjusting document size to allow for download from SAM.gov. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.

Amendment 003: The purpose of this amendment is to answer questions about this solicitation. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.

Amendment 004: The purpose of this amendment is to answer a question about inclusion of a Certified Electrician in the key personnel section of the SOW. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.

Amendment 005: The purpose of this amendment is to extend the response deadline to 05/20/2026 at 10:00 AM MT. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.