This Combined Synopsis/Solicitation opportunity from Department Of Agriculture was posted on May 19, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Libby Tree Cooler HVAC Replacement
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
This solicitation, numbered 1240LS26Q0028, is a combined synopsis and request for quotation under FAR Part 12 for the replacement of aging HVAC systems at two tree coolers located at the Libby Ranger District on the Kootenai National Forest in Montana. The acquisition is a total small business set-aside, restricted exclusively to small business concerns meeting the $12.5 million annual receipts size standard under NAICS code 811310. Vendors must maintain an active SAM.gov registration to demonstrate small business status and comply with all relevant certifications. The project requires the installation of fully functional HVAC systems with evaporator fans and associated refrigeration components, with work anticipated to begin on July 1, 2026, and completion due by October 31, 2026. Multiple amendments have been issued to correct the Statement of Work, split supporting documents into manageable files for SAM.gov, clarify key personnel requirements including the mandatory presence of a certified electrician and certified HVAC technician, and extend the response deadline to May 20, 2026, at 10:00 AM Mountain Time. Proposals must be submitted via email with the solicitation number in the subject line and include signed copies of all applicable amendments. The evaluation process will prioritize technical approach, assessing the offeror’s ability to meet the Statement of Work, experience with similar HVAC projects, and qualifications of key personnel. Past performance will be reviewed for quality, timeliness, cost control, and compliance, rated as acceptable, neutral, or unacceptable. Price will be evaluated for fairness and reasonableness, but no cost realism analysis will be performed. Award will be made on a best-value basis, not lowest price technically acceptable, favoring the highest technically rated proposal with an acceptable or neutral past performance rating and a fair and reasonable price. The contract is expected to be firm-fixed-price, with delivery terms specified as FOB destination at the Libby Ranger District. Special requirements include strict compliance with federal anti-discrimination statutes, prohibition on using government data for AI training or processing outside the U.S., restrictions on subcontractor terms, and a ban on using government identity for marketing. Contractors must also comply with biobased product reporting, refrigerant handling regulations, and provide detailed submittals, maintenance plans, and technical manuals. All proposals must be supported by required forms, exhibits, and certifications, including UEI/CAGE data and country of origin disclosures, with no
General Info
Agency
NAICS
Place of Performance
Libby, MT, 59923, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation number 1240LS26Q0028 is issued as a Request for Quotation (RFQ) for replacing HVAC systems for two tree coolers located at the Libby Ranger District on the Kootenai National Forest. This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 811310 The small business size standard is $12.5 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by
the agency.
VENDORS ARE ADVISED TO UPDATE THEIR SAM REGISTRATION TO DEMONSTRATE THAT THEY
ARE A SMALL BUSINESS UNDER THE NAICS CODE FOR THIS PROCUREMENT.
This project is to replace the HVAC systems for two tree coolers located at the Libby Ranger District on the
Kootenai National Forest. Both tree coolers have dated HVAC systems that cannot be easily repaired and do
not meet modern energy efficiency standards. The goal of this project is to provide fully functioning tree cooler
HVAC systems with associated evaporator fans and necessary materials for the refrigeration system. See
Attachment 2 – Statement of Work for a complete list of requirements.
It is anticiapted that work can begin 7/1.
Amendment 001: The purpose of this amendment is to correct the Statement of work and replace the incorrect PDF with a Correct Word document. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 002: The purpose of this amendment is to adjust the Statement of work from one document (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work) to four (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work, 1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_ Pictures, A, B, and C.) adjusting document size to allow for download from SAM.gov. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 003: The purpose of this amendment is to answer questions about this solicitation. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 004: The purpose of this amendment is to answer a question about inclusion of a Certified Electrician in the key personnel section of the SOW. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 005: The purpose of this amendment is to extend the response deadline to 05/20/2026 at 10:00 AM MT. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
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