This Combined Synopsis/Solicitation opportunity from Department Of Agriculture was posted on May 19, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Libby Tree Cooler HVAC Replacement
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
This solicitation, numbered 1240LS26Q0028, issued by the Department of Agriculture’s Intermountain Region, calls for the replacement of HVAC systems in two tree coolers located at the Libby Ranger District within the Kootenai National Forest, Montana. The acquisition is a total small business set-aside under NAICS code 811310, with a $12.5 million size standard, specifically targeting firms capable of providing commercial HVAC replacement services for industrial machinery. The solicitation consolidates announcements and requests for quotations under FAR Part 12 for commercial items, with no separate future solicitations anticipated. The work scope includes supplying and installing fully operational HVAC systems complete with evaporator fans and refrigeration system components, replacing outdated and inefficient equipment that no longer meets energy efficiency standards. The project is scheduled to commence on or around July 1, 2026, with final delivery expected by October 31, 2026, performed under FOB destination terms at specified locations in Libby, MT including the Fire Cache and Canoe Gulch tree coolers. Key personnel requirements mandate inclusion of a Certified HVAC Technician and a Certified Electrician to ensure compliance with technical and local electrical codes. The contract stipulates rigorous compliance with various regulatory and administrative requirements. Offerors must maintain active SAM registration reflecting small business status per NAICS 811310 and submit thorough technical proposals demonstrating their qualifications and approach to meet the Statement of Work. The evaluation criteria prioritize technical approach as the foremost factor, followed by past performance and price, with award made to the highest technically rated offeror whose price is fair and reasonable and whose past performance is acceptable or neutral. No trade-offs between technical rating and price are considered. The solicitation includes amendments clarifying the Statement of Work and technical details, with all proposals due by May 18, 2026. Inspection and acceptance take place at the delivery location, conducted by government representatives to ensure full conformance with contract specifications and commercial standards. Additional contract clauses ensure compliance with non-discrimination and DEI policies, biobased product reporting, maintenance of refrigerant standards, and certifications related to subcontracting and domestic content. Deliverables upon commissioning include equipment submittals, maintenance schedules, and technical manuals. Pricing is to be proposed by contractors; no preset values are provided, and options are included for the second tree cooler replacement under FAR 52.217-7. Submission instructions emphasize email-only proposals with no specified format limits, supporting the government’s streamlined acquisition process consistent with FAR commercial item policies.
General Info
Agency
NAICS
Place of Performance
Libby, MT, 59923, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation number 1240LS26Q0028 is issued as a Request for Quotation (RFQ) for replacing HVAC systems for two tree coolers located at the Libby Ranger District on the Kootenai National Forest. This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 811310 The small business size standard is $12.5 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by
the agency.
VENDORS ARE ADVISED TO UPDATE THEIR SAM REGISTRATION TO DEMONSTRATE THAT THEY
ARE A SMALL BUSINESS UNDER THE NAICS CODE FOR THIS PROCUREMENT.
This project is to replace the HVAC systems for two tree coolers located at the Libby Ranger District on the
Kootenai National Forest. Both tree coolers have dated HVAC systems that cannot be easily repaired and do
not meet modern energy efficiency standards. The goal of this project is to provide fully functioning tree cooler
HVAC systems with associated evaporator fans and necessary materials for the refrigeration system. See
Attachment 2 – Statement of Work for a complete list of requirements.
It is anticiapted that work can begin 7/1.
Amendment 001: The purpose of this amendment is to correct the Statement of work and replace the incorrect PDF with a Correct Word document. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 002: The purpose of this amendment is to adjust the Statement of work from one document (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work) to four (1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_Statement of Work, 1240LS26Q0028 Libby Tree Cooler HVAC Replacement_Attachment 2_ Pictures, A, B, and C.) adjusting document size to allow for download from SAM.gov. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 003: The purpose of this amendment is to answer questions about this solicitation. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 004: The purpose of this amendment is to answer a question about inclusion of a Certified Electrician in the key personnel section of the SOW. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.
Amendment 005: The purpose of this amendment is to extend the response deadline to 05/20/2026 at 10:00 AM MT. All other terms and conditions remain unchanged. Return a signed copy of this amendment with your offer.