Long Beach VA Healthcare System Fume Hood/Safety Cabinets Maintenance Services

This contract, issued by the Department of Veterans Affairs through the Network Contracting Office 22, is a five-year firm fixed-price agreement for preventative maintenance, inspection, and repair services of government-owned fume hoods and safety cabinets at the Long Beach Veterans Affairs Healthcare System in California. It is structured as one base year with four option years and is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contractor will perform semiannual maintenance, including operational inspections, lubrication, cleaning, tightening, and electrical verification per OEM guidelines. Critical tasks include biannual replacement of pre-filter media and annual installation of HEPA filters using Bag-in/Bag-out methods, with all debris and hazardous waste managed in compliance with federal, state, and local regulations. Detailed maintenance reports documenting activities, unit details, and discrepancies are required, along with advance notifications to the program point of contact prior to each service visit. The contract’s evaluation is based on a Lowest Price Technically Acceptable (LPTA) approach, with primary consideration given to price, followed by past performance assessment and mandatory OSHA training certifications as pass/fail factors. Invoicing is strictly electronic through the VA Electronic Invoice Presentment and Payment system utilizing Tungsten Network, with payments processed according to FAR regulations for electronic funds transfer. Contract clauses encompass commercial terms, ethical conduct, whistleblower rights, reporting requirements, restrictions on subcontracting and telecommunications equipment, and service contract reporting. Subcontracting limitations restrict the proportion of contract value paid to non-certified entities to ensure SDVOSB participation. The contract prohibits the use of certain foreign telecommunications equipment and mandates compliance with OFAC sanctions and federal security prohibitions. Delivery and performance occur solely at the Long Beach VA facility. While specific pricing and packaging requirements are not provided in the solicitation, all work must adhere to OEM, OSHA, VHA safety standards, and all applicable regulations, ensuring quality and safety in maintenance service. Proposals are due by May 25, 2026, with inquiries accepted until May 11, 2026, and must be submitted by email to the designated contracting official.