This Sources Sought opportunity from Department Of Health And Human Services was posted on May 5, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Mail-Center Postage Meter Lease

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SS-75H70926BAO_044Federal

Submission Closed05/12/2026, 11:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 532420

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Postage Meter Leasing

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Postage Meter Lease and Maintenance Services

Solicitation # RFP-2026-0008

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Punxsutawney Area School District

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MANAGED PRINT SERVICES 2026

Solicitation # MPS 2026

The City of Tustin is soliciting proposals for Managed Print Services (MPS) to replace aging technology and implement optimization recommendations derived from a comprehensive assessment conducted by Office Werks Advisory. The objective is to establish a long-term partnership for the provision of technology, services, and ongoing support for approximately 119 multi-function devices and desktop printers. The scope includes equipment acquisition, implementation, software configuration, and fleet management, with a specific focus on supporting high-volume needs for public safety and other critical city departments. The selected vendor will collaborate with City staff and consultants to validate device configurations and assist in developing a new city-wide print policy regarding usage standards and cost controls. The contract features an initial five-year term with options for two one-year extensions. Proposals are evaluated based on the effectiveness of the management plan, vendor experience, and the total five-year cost of the solution. Mandatory requirements for submission include a signed Non-Collusion Affidavit and detailed pricing via a specific template. Awarded vendors must adhere to strict service level expectations, particularly for critical devices supporting 24/7 operations, and are required to use OEM supplies and parts. Final acceptance of equipment is contingent upon City confirmation that devices are installed, tested, and documented according to an approved implementation plan.

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27-0049 5 Xerox W110 Scanner (Brand Only)

Solicitation # RFB-IS-27200225

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Internal Services Department

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TOWNWIDE MULTIFUNCTION COPIER AND MANAGED PRINT SERVICES

Solicitation # 26/27-1

The Town of Manchester, Connecticut, is soliciting proposals for Townwide Multifunction Copier and Managed Print Services under solicitation number 26/27-1. The project aims to standardize and consolidate a fleet of approximately 40 to 50 new, unused multifunction devices across 30 municipal buildings to improve document security, cost predictability, and operational reliability. Required equipment must support copying, printing, scanning, and duplexing, with a minimum black and white print speed of 45 ppm. The scope of work includes the provision of all consumable supplies meeting OEM specifications, repair and maintenance, end-user support, and centralized print management software capable of allocating costs by user, department, or building. The Town requires proposals to include both outright purchase and lease options, with preferred lease terms of 36, 48, or 60 months. Award decisions will be based on a points-based scoring method where cost is only one of several factors. Performance standards are strict, requiring machines to operate according to manufacturer specifications at least 95 percent of the time, with a maximum allowable downtime of 48 hours per device. Maintenance requests must be responded to within one hour and performed within four hours. The response deadline has been extended to January 14, 2027, with a question deadline of December 30, 2026. All submissions must be made electronically via the Town of Manchester Procurement Portal.

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Grasslands School Division - Request for Proposal - RFP - Multifunction Device Fleet and Print Management Services

Solicitation # AB-2026-06872

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RFB-IS-27200243 - 1091956 CANON VARIOPRINT TITAN 6220 MICR LEASE - Closing: 10/30/2026 12:00 PM

Solicitation # 232495

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RFB-IS-27200243 - 1091956 CANON VARIOPRINT TITAN 6220 MICR LEASE

Solicitation # 232495

The City of Los Angeles is seeking proposals for the lease of a Canon Varioprint Titan 6220 MICR system under solicitation number 232495. This local government opportunity is managed by the City of Los Angeles and will be performed in Los Angeles, California. Interested vendors must submit their responses by the deadline of October 30, 2026, at 3:00 PM. For further inquiries regarding the content or requirements of the bid, contact William Burger via email. Participants may be required to register on the official City of Los Angeles website to complete the bidding process.

POSTED

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Service and Lease of 15 New or Remanufactured Copiers and 8 coin/bill changers

Solicitation # ITB-2026-0001

The Somerset County Library Commission is soliciting bids for a five year Fair Market Value lease and service contract for 15 new or remanufactured energy efficient, digital, network ready color multifunction devices and 8 compatible coin and bill changers. These units must provide combined scan, print, fax, and copy capabilities and be designed for intuitive use by the public. A critical requirement is the inclusion of integrated touchscreen displays to support a cloud based credit card payment solution planned for 2027. Technical specifications include copy and print speeds between 40 and 50 ipm, a minimum 160 gig hard drive, and the ability to handle paper weights up to 256 g/m. The contractor is responsible for all installation, transportation, and the return of current equipment, while the library will provide all paper. The contract will be awarded to the lowest responsible bidder, with a tentative award date of December 2, 2026, and installation scheduled for January 4 through 18, 2027. The service provider must ensure a 95 percent effectiveness level and provide on site technician response within four to six business hours. Bidders must submit a bid guarantee of 10 percent of the total price, capped at 20,000 dollars, and provide performance and payment bonds upon award. Comprehensive insurance coverage is required, including 3 million dollars in general liability and 1 million dollars in employer liability. Compliance with New Jersey business registration, EEO/Affirmative Action regulations, and various federal and state certifications regarding investment activities in Iran and Russia is mandatory.

Somerset County Library

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DEADLINE

Device-as-a-Service (DaaS)

Solicitation # 1072975646

Cantium Business Solutions Limited, a Local Authority trading company owned by Kent County Council, is seeking one or more preferred suppliers to provide a Device-as-a-Service (DaaS) solution. The scope of work encompasses the delivery of hardware and associated services, including installation and consultancy, for use by Cantium and its customers within the United Kingdom. While the contract is structured as a zero-value agreement to ensure best value for customers, the total estimated contract value over the full potential term is approximately 16 million pounds inclusive of VAT. The agreement is scheduled to commence on June 20, 2027, with an initial duration of up to 36 months. The buyer maintains the option to request up to two 12-month extensions with 30 days' notice, bringing the maximum possible contract length to 60 months. Award decisions will be based on quality assessments, with weightings distributed across general requirements (30%), value-added services (30%), mandatory non-technical requirements (20%), and Key Performance Indicators (20%). Interested parties must submit their responses in English via the Delta eSourcing portal by the deadline of November 3, 2026.

Cantium Business Solutions Limited

POSTED

21 days ago

DEADLINE

in 5 days

AI Contract Overview

The U.S. Department of Health and Human Services, through the Billings Area Indian Health Service, is conducting market research under a Sources Sought notice to identify qualified Indian Small Business Economic Enterprises (ISBEEs) and Indian Economic Enterprises (IEEs) capable of providing a lease and comprehensive service package for a new postage meter system at the PHS Browning Hospital in Browning, Montana. This requirement falls under NAICS code 532420 with a size standard of $40 million in annual receipts and is strictly reserved for IEEs as mandated by the Buy Indian Act, 25 U.S.C. 47. To qualify, a business must be at least 51% owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations; at least 51% of the contract earnings must inure to the benefit of Indian owners; and daily management and operations must be controlled by Indian individuals. The contractor will be responsible for safely removing the existing outdated machine, installing and configuring a new all-in-one mail system, ensuring network connectivity, updating software and postage rates, Calibrating weighing and printing functions, training hospital staff on operation and troubleshooting, and establishing a proactive maintenance schedule—all to be completed within 45 days of contract award. The contract, if awarded, will have a one-year base period with three optional extension years, extending potential performance through April 2030, contingent on funding availability. Responses must include a detailed capability statement that directly demonstrates compliance with IEE criteria, including documentation of past relevant experience and how earnings will be distributed to Indian owners, along with the mandatory Buy Indian Act Indian Economic Enterprise Representation Form. Generic submissions will be rejected; responses must clearly prove eligibility and capability, with false certifications subject to penalties under federal law. Interested parties must submit their responses via email to [email hidden] no later than May 12, 2026, and must include the Sources Sought ID SS-75H70926BAO_044 in the subject line. While the notice does not specify packaging, marking, or invoicing details, equipment must arrive in good condition and comply with HIPAA standards for handling protected health information. No pricing, line items, or contract type are provided, as this is strictly a pre-solicitation engagement to inform the government’s acquisition strategy.

General Info

IHS seeks qualified Indian-owned vendors to lease, install, and maintain postage meter machine.

Agency

Department Of Health And Human Services → Billings Area Indian Health Svc

NAICS

532420 - Office Machinery and Equipment Rental and Leasing

Place of Performance

Browning, MT, 59417, USA

Set-Aside

ISBEE

Documents

SOW BFSU MailCenter System Lease

sow

High

Buy Indian Act Indian Economic Enterprise Representation Form

representation-form

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMay 5

Sources Sought

Response DeadlineMay 12

Deadline has passed

Submission Closed

05/12/2026, 11:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Health And Human Services → Billings Area Indian Health Svc

Contacts1 person available

OfficeBILLINGS, MT, 59107, USA

Organization / AgencyDepartment Of Health And Human Services → Billings Area Indian Health Svc

Office AddressBILLINGS, MT, 59107, USA

Contacts

Shannon Connelly

contact@example.gov

+1 (555) 000-0000

Full Description

SOURCES SOUGHT NOTICE
This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.

The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs), Indian Economic Enterprises (IEE), and any other category of vendor capable of performing the below Indian Health Services (IHS) requirement. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached).

Consistent with the revised Buy Indian Act, HHS/IHS adopted the definition of an Indian Economic Enterprise (IEE) set forth in 48 CFR 1480.201. This definition includes the following requirement, amongst others: “the Indians or Indian Tribes must, together, receive at least a majority of the earnings from the contract.”.

Instructions for submission are outlined further below.

DEFINITIONS
INDIAN ECONOMIC ENTERPRISE (IEE):
Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations provided that:
• The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%;
• The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and
• The management and daily business operations must be controlled by one or more individuals who are Indians.

DESCRIPTION OF REQUIREMENT
NAICS:
532420 - Office Machinery and Equipment Rental and Leasing
Size Standard: $40 Million

Duration:
One (1) Year with Three (3) Option Years

Deliverables and Delivery Schedule:
Ensuring the equipment arrives in good condition and meets specifications. Delivery shall occur to coincide with the time of award and not to exceed 45 days after award.

Equipment: Postage Meter lease
Removal and Replacement of the BFSU Mail Center Machine, located at PHS Browning Hospital, Browning MT 59417.
a) Removal of Old Machine: Safely decommission and remove existing machine.
b) Installation and Setup: Install new machine according to manufacturer's guidelines, test machine’s performance, connect to the network, and verify that all software and firmware, including postage rates, are updated.
c) Training & Safety: Train staff on new operations, including startup, shutdown, and troubleshooting procedures.
d) Testing & Maintenance: Perform calibration for weighing and printing, establish an end-user regular maintenance schedule. (proactive plan designed to keep equipment operating optimally).

INSTRUCTIONS TO INDUSTRY
ISBEEs are highly encouraged to respond to this notice. However, firms must also understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. To be considered a capable source, responses must directly demonstrate the company’s capability, experience, and ability to provide services as shown below.

Your response must include but is not limited to the following:
• Number of years of experience in providing routine food service delivery and customizable menus to healthcare facilities
• List of past jobs/contracts of providing routine food service delivery and customizable menus to healthcare facilities
• Demonstrate how your company meets the definition for Indian Economic Enterprise (IEE) in consideration to this requirement.
• Demonstrate how your company will receive at least 51% of the earnings from the awarded contract.
• If identifying a partnership with a subcontractor that is a similarly situated entity, demonstrate how together with the subcontractor you will receive a combined 51% of the earnings from the contract.
• If identifying a partnership with a subcontractor that is NOT a similarly situated entity, demonstrate how you will receive 51% of the earnings from the contract.
• Demonstrate how the prime IEE, or together with the subcontractor, will conduct management and daily operations to be controlled by one or more individuals who are Indians.

Failure to address these items in your capability statement could exclude your firm from being determined a capable IEE/ISBEE source.

SUBMISSION
Interested parties capable of performing the required services may submit a response via email to: contact@example.gov no later than 7 days from the date of the sources sought announcement.

Interested parties shall submit their capability response as instructed above and include a copy of the Buy Indian Act Indian Economic Enterprise Representation Form. It is recommended to include the sources sought ID in the subject line.

Sources Sought ID: SS-75H70926BAO_044. Responses received to this notice will assist in determining the acquisition strategy of the requirement.