Mass Care & Shelter services

The County of Orange, through the County Executive Office, is soliciting proposals for Mass Care and Shelter services under RFP-017-2831606-JL-2. This usage-based agreement is designed to provide comprehensive, inclusive, and timely post-displacement support for individuals and families affected by natural or human-caused disasters. The contractor will be responsible for deploying resources, personnel, and equipment to designated locations to operate various sites, including reception centers, overnight shelters, regional centers, and family assistance centers. Key deliverables include the development of care and sheltering plans, the provision of mobile and accessible shelter structures, the distribution of nutritious meals and potable water, and the supply of hygiene kits and sleeping arrangements such as bariatric and standard cots. Services are categorized into short-term immediate relief, mid-term transition to stable housing, and long-term community reintegration. As a usage agreement, no compensation is guaranteed unless the County invokes the contract in response to a disaster or for authorized pre-disaster exercises. Reimbursement for labor, materials, and equipment is based on a unit-cost rate schedule covering core shelter operations, specialized medical and behavioral health staff, and various equipment rentals. The evaluation process consists of three phases: a written response focusing on qualifications and staffing, a presentation or interview, and a cost proposal based on a standardized scenario of sheltering 500 persons for 14 days. The contract is governed by California law and requires strict adherence to the Americans with Disabilities Act, the California Political Reform Act, and various federal grant provisions, including the Copeland Anti-Kickback Act and the Clean Air Act for agreements exceeding 150,000 dollars. Preference is given to certified Orange County Local Small Businesses and Disabled Veteran Business Enterprises.