Mechanical Maintenance and Services

Prince William County is soliciting bids for as-needed mechanical maintenance and service on its fleet of vehicles, trucks, and heavy equipment under solicitation number 700613-27, with a response deadline of August 21, 2026. The contract is structured as an Invitation for Bid, indicating a Firm-Fixed-Price methodology, and award will be made to the lowest responsive and responsible bidder using a Lowest Price Technically Acceptable approach. Work is to be performed in Virginia and includes preventive maintenance, repairs, and servicing on county-owned equipment not covered by manufacturer warranties, with labor accounting for approximately 75% of costs and parts for 25%. Contractors must be qualified, certified, and capable of performing repairs within seven business days of parts receipt, adhering to manufacturer specifications, DOT and OSHA regulations, and industry best practices. Subcontractors may be used only with prior county approval, and the prime contractor retains full responsibility for performance. The contract has a base term of two years with optional renewal periods subject to mutual agreement and CPI-based price adjustments. Insurance requirements, business certifications, and vendor registration are mandatory, with bidders required to self-certify status as small business, minority owned, or non-profit through the IFB Submission Form. All submissions must be made electronically via the county’s procurement portal, with no emailed or hard-copy responses accepted. Offerors must register in advance, as approval can take up to 48 hours, and must include the IFB Submission Form, qualifications form, and other referenced documents. Invoicing is required within 30 calendar days of service delivery, with detailed line-item descriptions, purchase order numbers, and acceptance confirmations submitted to the Bill To address listed on the purchase order. Payment details, accounting codes, and remittance addresses are not specified in the solicitation, leaving it to the contractor to provide a remittance address on the submission form. Inspection and acceptance may occur at any location, including the contractor’s facility, and must meet standards of merchantability, freedom from defects, and fitness for purpose. The contract prohibits conflicts of interest through transparency in pricing, restrictions on subcontractor accountability, and the county’s option to procure parts directly. Packaging, labeling, and preservation requirements are not specified beyond general expectations of quality and commercial acceptability, and no military standards apply. No pricing data, contract value estimates, or CLIN/SLIN information are provided in the solicitation, and bidders are expected to complete all pricing fields in the