MEDCOM PHA Support Services

The contractor is required to deliver comprehensive Medical and Dental Readiness Services to the Arkansas Army National Guard under a Firm Fixed Price contract, with performance primarily located at Camp Robinson in North Little Rock and Fort Chaffee in Fort Smith, Arkansas. The scope encompasses providing all necessary personnel, equipment, tools, materials, supervision, and quality control except for Government-furnished items, with a strict focus on performance-based outcomes defined in the Performance Work Statement. Key deliverables include ensuring 100% compliance with licensure requirements under AR 40-68, timely electronic data entry into DENCLASS, MODS, and DOEHRS systems, completion of annual medical and dental screenings including vision, audio, HIV, and PHA exams, and prompt resolution of equipment malfunctions within four hours. The contractor must maintain strict adherence to OSHA, HIPAA, ADA, and Privacy Act standards, and is responsible for submitting a Quality Control Plan within ten days of award, subject to government oversight via a Quality Assurance Surveillance Plan that enforces Acceptable Quality Levels tied directly to payment adjustments. All medical and dental personnel must hold valid Arkansas licenses, be cleared for DoD facility access with a Common Access Card, and fully comply with personnel identification requirements, including clearly marked contractor badges and disclosure of employment status in all communications. The contract is a Total Small Business Set-Aside under NAICS 621498, requiring offerors to certify their small business status and potentially qualify under HUBZone, WOSB, EDWOSB, 8(a), or SDVOSB categories. Offers are evaluated by the government using a best-value trade-off approach, prioritizing Technical Capability and Past Performance over Price, with proposals due no later than 12:00 PM CST on July 15, 2026, submitted electronically to michael.w.washington10.civ@army.mil. The contractor must designate a Contract Manager with full authority to act on contractual matters, prohibit trafficking in persons as per FAR 22.17, ensure all subcontractors do not exceed 50% of the service value, and provide specific ancillary services upon 60 days’ notice such as women’s and men’s health screenings, audiogram uploads, and compliant medical waste management. The Government retains unlimited rights to all data generated under the contract, and payment must be submitted exclusively through Wide Area WorkFlow using approved document types like the Invoice and Receiving Report, with remittance routed through DoDAAC