MPA 565 Open Enrollment Grounds Keeping Supplies, Materials, and Equipment

The Rhode Island Department of Administration, Division of Purchases, is soliciting quotes under solicitation OEV25005291 to establish a qualified vendor list for grounds keeping materials, equipment, supplies, and turf consulting services for all state agencies. This open enrollment solicitation, which is reviewed quarterly, seeks to create a Master Price Agreement with an initial contract period of approximately three years starting June 1, 2025. The period of performance extends from March 14, 2025, through April 30, 2027, with deliveries specified as FOB Destination, primarily to 1 Capitol Hill in Providence. Awards are based on the Lowest Price Technically Acceptable (LPTA) model, requiring vendors to first pass a binary technical evaluation covering qualifications, insurance compliance, and MBE participation before price is considered. Mandatory requirements include specific insurance coverages for general liability, workers compensation, auto liability, and cyber/privacy liability, with the latter requiring 10 million dollars per occurrence for those providing key back office services. Vendors must submit all proposals electronically via the Ocean State Procures portal, adhering to strict formatting guidelines and certifications regarding non-collusion, anti-bribery, and foreign corporation registration. Invoicing is handled electronically, with a 1 percent administrative fee withheld by the state.