NATIONAL ON-SITE GENERATOR MAINTENANCE SERVICES AT FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) DISTRIBUTION CENTERS (DCs)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. HSFEHQ-09-R-0021, issued as a Request for Proposal (RFP), is for maintenance of generators located at the Department of Homeland Security, Federal Emergency Management Agency, Distribution Center located in Forest Park, GA; Frederick, MD; Fort Worth, TX; and Moffett Field, CA. The requirement consists of supporting all on-site generator maintenance activities at the FEMA DCs located in the continental United States. The Contractor shall perform on-site generator maintenance activities on a quarterly basis in accordance with the Performance Based Work Statement. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-29, dated 11/14/2008. This procurement is a Service Disabled Veteran Owned set aside. The NAICS code is 811310, small business size standard $6.5 million or less per year. It is anticipated that one contract or multiple awards will result from this solicitation, via the issuance of a firm-fixed-price simplified acquisition/commercial item purchase order, contract or a delivery order issued against a GSA Schedule contract (w/ 6 month base and four 1-year option periods). The Government anticipates the resultant award to be an Open Market purchase order or a GSA Schedule delivery order or a combination of GSA Schedule item pricing and Open Market pricing. If GSA Schedule pricing is being proposed, the offeror shall provide the GSA Schedule Contract number and its expiration date. If both GSA Schedule pricing and Open Market pricing are being proposed, the offeror shall designate which items are GSA Schedule pricing and which items are Open Market pricing. Please include all applicable GSA discounts in your offer. Items are to be delivered to Federal Emergency Management Agency, Office of Acquisition Management, 395 E. St, SW Rm124, Washington, DC 20472. FOB destination pricing is requested. The Government desires delivery within 30 days (or sooner) after receipt of order. The agency Contracting Officer has approved this acquisition for award to one vendor. BASIS FOR AWARD: The Government will make award to the responsible/responsive offeror whose offer represents best value to the Government considering the following factors: Factor One (Experience, Capability, and Capacity), Factor Two (Technical Approach), Factor Three (Past Performance), Factor Four (Quality Control) and Factor Five (Price). The evaluation factors are listed in order of importance. In order to be found technically acceptable, the offeror must be capable of providing the services as required in the Performance Base Work Statement. The requirements detailed in this solicitation shall be used as criteria to evaluate offerors. The provision at FAR 52.212-1 "Instructions to Offerors--Commercial" applies to this acquisition, if the offeror is proposing open market pricing. Also, if open market pricing is being provided, offerors are to include a completed copy of FAR provision 52.212-3 "Offeror Representations and Certifications--Commercial Items" with their response or provide this information via the ORCA website, http://orca.bpn.gov. The following FAR clauses also apply to open market pricing: 52.212-4 "Contract Terms and Conditions--Commercial Items" and 52.212-5 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items," with the following clauses cited in 52.212-5 being applicable to this acquisition: 52.203-6, 52.219-6, 52.219-8, 52.219-14, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-39, 52.222-50, 52.225-1, 52.225-13, 52.232-29, 52.232-33, 52.222-41, 52.222-43, and 52.237-11. Applicable clauses incorporated by reference are: 52.204-7, 52.212-4, 52.232-1, 52.232.23, 52.232-25, and 52.243-1. HSAR clause 3052.209-70 "Prohibition on Contracts with Corporate Expatriates", 3052.209-72 "Organizational Conflict of Interest", 3052.228-70 "Insurance", and 3052.242-72 "Contracting Officer's Technical Representative" also applies to this award. The aforementioned FAR provisions and clauses can be accessed electronically at http://www.arnet.gov/far and HSAR provisions and clauses may be accessed electronically at http://www.dhs.gov//interwebassetlibrary/DHS_HSAR_With_Notice_04-01.pdf. A written notice of award or acceptance of proposal, mailed or otherwise furnished to the successful Offeror shall result in a binding contract without further action by either party. Written responses to this RFP are due by 1200, February 24, 2009 and may be emailed to contact@example.gov. Mailed responses shall be addressed to Federal Emergency Management Agency, Office of Acquisition Management, Attn: Carolyn Knight, 395 E. St, SW Room 124, Washington, DC 20472. Emailed responses are preferred. Offerors are reminded that award can only be made to a Contractor(s) who is registered in the Central Contractor Registration (CCR) database. Technical and/or administrative questions must be emailed to contact@example.gov by no later than 1500, January 12, 2009. Amendments to this RFP will be published in the same manner as the initial synopsis/solicitation.