Water softeners maintenance & salt delivery
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Embassy Brussels, under the Department of State, is soliciting quotations for a firm fixed-price Indefinite-Delivery Indefinite-Quantity (IDIQ) contract to provide comprehensive annual maintenance and salt delivery for 149 water softeners located at U.S. Government-owned or leased properties primarily in the Brussels metropolitan area, including the American Embassy. The contract has a one-year base period with two one-year options, and orders may be issued between August 1, 2026, and July 31, 2029. The work includes scheduled maintenance visits for each unit involving water quality analysis, inspection and cleaning of valves, timers, aqua sensors, hydraulic systems, and regeneration processes, along with regular salt deliveries in specified quantities ranging from 75kg to 150kg per delivery, based on CLINs tied to specific water softener types and usage patterns. Contractors may also perform standalone services such as salt-only deliveries or maintenance without salt, and are authorized to replace minor defective parts up to €125 per location without prior approval. Performance is governed by a strict threshold of no more than one customer complaint per month, monitored through a Quality Assurance and Surveillance Plan, with payment contingent upon submission of detailed service reports to the Contracting Officer’s Representative, including technician and recipient signatures, dates, times, water quality results, salt amounts used, and parts replaced. All quotations must be submitted electronically as a single PDF file not exceeding 30MB to BrusselsBids@state.gov by 2:00 p.m. on Thursday, July 16, 2026, and must be in English. Proposals are required to include a completed SF-1449, Evidence of SAM registration with UEI number, proof of a permanent business presence in Belgium or a plan to establish one within 30 days of award, and the name of a Project Manager fluent in English. Offerors must be registered in the System for Award Management (SAM) prior to submission, and failure to register will result in non-responsibility determination. The contract employs FAR clauses including 52.212-4 (commercial items, with deviation), 52.228-5 (insurance), 52.222-41 and related labor standards, 52.204-25 (prohibition on certain telecommunications equipment), and 52.222-50 (combating
General Info
Agency
NAICS
Place of Performance
Brussels, BE-BRU, 1000, BELSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Enclosed is a Request for Quotations (RFQ) for Water softeners maintenance & salt delivery. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 18 that follows this letter.
The U.S. Government intends to award a firm fixed price IDIQ to the responsible company submitting an acceptable offer with a trade-off evaluation. The Government may award a contract based on initial quotations without holding discussions; however, we may hold discussions with companies in the competitive range if necessary.
Prospective offerors/quoters should contact BrusselsBids@state.gov for additional information.
Quotations are due by Thursday July 16, 2026 at 2.00pm. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to BrusselsBids@state.gov. It is important to make sure the submission is made in specific size and format; Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit necessary documents as described in Section 3 of the solicitation.
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.