New American Summit- 1 day conference

The purpose of this solicitation is to establish a Contract(s) for meeting space rental, AV equipment, and catering to hold the New American Summit on Thursday, April 24, 2025.
The number of attendees is an estimate only. The State does not guarantee a minimum number of meals. Prices submitted in response are firm and will not be adjusted if the number of attendees falls below the estimate.
This event requires a location within Minneapolis, MN.
Required Dates: Thursday, April 24, 2025 Attendee estimates up to 300
Catering: Morning Break; Lunch; and all-day beverages
Bid amounts for meeting space and AV rental should be provided in final cost with any discounts already included in price at the time of bid on price schedule.
Conference venue must be able to accommodate 300 in general session room and 5 breakout rooms that do not disturb the flow of the meeting.
Cancellation Policy. State on the Price Schedule in dollar amounts any charges that could be applied if the conference is cancelled for any reason other than for insufficient funding per Exhibit A, Paragraph 3.3. If no charge is indicated on the Price Schedule, the State will not pay any cancellation fee. The cancellation fee includes all cost associated with lodging, meeting rooms, catering, audio visual equipment, and all other expenses that may be incurred by the Contractor under the Contract Terms. If the conference is cancelled, the State reserves the right to reschedule a new conference date upon mutually agreement with the Contractor.