ODNR OIT Text Archiving Solution

Background Information: The Ohio Department of Natural Resources issues mobile devices to various staff in order to improve communication both internally and to the public. ODNR is seeking an effective and efficient method for archiving Text Message (SMS) communications.Project Objective: The Department seeks to procure a Text Message Archiving Solution (“System”) that enables secure, automated, and searchable archiving of text messages from State-issued mobile devices. The solution must support compliance with public records laws, litigation holds, and device lifecycle management.
Additional Round Opened- Proposals submitted in previous rounds will need to be resubmitted.Proposal with the highest scoring proposal as defined in the evaluation criteria will be awarded the contract.
Electronic mail and messaging services
Items I1_1 | Required Item | Text Archiving Solution | Estimated usage: 1.00000 | Unit: AMT
Inquiries Inquiry 82678 | Good day officer, we are very interested on your bid post and now working with the vendor to provide you correct pricing meet your requirements. To provide the best pricing, our partner MFR need additional information like: *Number of Devices *Make or Model of the phone that will use the services*Name of the provider for the devices. Thank you | Answer: *Number of Devices – Currently 109*Make or Model of the phone that will use the services – Apple iPhone 14-16. Phones are ordered at the newest models available on state contract.*Name of the provider for the devices – Provide is currently Verizon (likely to remain Verizon) but could migrate based on availability of state contract. | Answered: 2/24/2026 Inquiry 82681 | Hello, I wanted to confirm the attachments we have are accurate and complete. The technical questionnaire only has tabs "Instructions | Company Information | Preference Status" I do not see any actual technical question. In the Evaluation criteria it says, "Offeror's Proposal demonstrates how offeror's platform will address each section listed under system requirements" We do not see any section listed as system requirements. Is this in reference to the functional requirements on the RFP document? Lastly in the proposal attachment shows estimated usage 1. Is there an estimate on the total number of devices that are to be archived? | Answer: The Technical Questionnaire for Preference Status has six questions pertaining to eligibilty for supplier preference on the 3rd sub menu. Should you need further assistance please contact the Ohio Buys Helpdesk. The System Requirements are listed in the RFP as the scope of work. There are approx. 109 devices needing archived. | Answered: 2/24/2026