Office Furniture

The York Region District School Board is soliciting proposals under RFP 27R05 for the supply, delivery, and installation of office furniture to support new construction projects and existing school replacements. The contract establishes a relationship with vendors to provide quality furniture and design layouts on an as-required basis. The initial term is for two years, effective from October 1, 2026, to September 30, 2028, with the Board holding options to extend the agreement for up to three additional years through September 30, 2031. Award decisions are based on the Best Value Proposal, evaluated through a weighted scoring system: 30% for service and support capabilities, 30% for total evaluated cost, 15% for organizational strength and stability, and 15% for product quality and specifications. Mandatory requirements for proponents include a WSIB Clearance Certificate, a financial bank letter, and proof of public liability and property damage insurance of at least 5 million dollars per occurrence. The scope of work requires all furniture to be delivered F.O.B. Destination and installed fully assembled without assistance from Board staff. Vendors must provide a minimum ten-year warranty against defects and ensure all products meet BIFMA/ANSI standards and CSA Z412-17 ergonomics guidelines. Preference is given to GREENGUARD Gold certified or recycled content products. Vendors are responsible for the eco-friendly disposal of all packaging materials and must comply with WHMIS requirements for any hazardous materials. All submissions must be made electronically via the Bids and Tenders website by the closing date of September 24, 2026.