ON AND OFF SITE SCHOOL BUS TIRE SERVICES

Payson Unified School District is seeking a vendor to provide on-site and emergency off-site tire services for its fleet of 20 to 30 school buses, with all work to be performed at the district’s bus yard located at 202 S Meadow St, Payson, AZ 85541. The contract will cover the supply, installation, rotation, repair, and disposal of tires meeting strict technical specifications, including 11R22.5 and 255/70R22.5 sizes with load range J or higher, DOT compliance, UTQG ratings of Traction A, Temperature A, and Tread Wear of at least 550, and adherence to OEM standards. Approved manufacturers include Goodyear and Continental, though equivalent alternatives are permitted with written justification and proof of equal performance, durability, and availability. The contract is structured as a multi-term agreement with an initial term running from July 1, 2026, through June 30, 2031, and may be extended annually up to four additional years, subject to performance and funding. The total value of all purchases under the contract cannot exceed $100,000, with no minimum purchase obligations imposed on the district. Pricing must remain firm for the entire contractual term and include all associated costs such as delivery, labor, and disposal, with all services rendered F.O.B. Destination. The district will issue purchase orders as needed, and vendors are required to submit invoices referencing the PO number within 30 days of acceptance for payment under Net 30 terms, with all payments subject to state procurement laws and W-9 form compliance. The vendor must comply with numerous special requirements tied to safety, personnel, and operational integrity. All employees servicing district property must hold a valid Arizona fingerprint clearance card, and no individual adjudicated as a registered sex offender may perform work when students are present. Contractors must verify workforce eligibility through E-Verify and confirm compliance with federal immigration laws. All services must be performed within the United States, and no offshore performance is permitted. Insurance mandates include $1 million per occurrence and $2 million aggregate general liability coverage with the district named as an additional insured, along with statutory workers' compensation. The district prohibits alcohol, drugs, tobacco, and weapons on all premises, and vendors must adhere to this policy without exception. Substitutions for brand-name products are allowed under strict equivalence guidelines, and the district retains sole discretion over approvals. The award