On Call Planting and Maintenance Of New City Trees

The City of Hartford’s Public Works Department is seeking proposals from qualified companies or organizations to provide on-call services for the procurement, planting, and ongoing maintenance of new trees in the public right-of-way, city properties, and parks. This contract involves coordination with the Davey Group, a key participant in executing the planting and maintenance activities. In addition to the physical tree work, contractors may be responsible for managing community volunteer involvement and conducting outreach efforts related to the plantings. The solicitation is managed by the Procurement Services Unit of the City of Hartford, with proposals due by February 3, 2026. The contract establishes a comprehensive framework including clearly defined terms and conditions covering scope, compensation, legal obligations, insurance requirements, and termination rights. Notably, the City of Hartford and Hartford Public Schools must be named as additional insured parties on a primary and non-contributory basis, with a waiver of subrogation included. Respondents must comply with strict submission guidelines and affirmative action policies, ensuring nondiscrimination and equal opportunity. The contract also requires submission of IRS Form W-9 to certify taxpayer identification and avoid tax withholding issues. Overall, the contract aims to enhance Hartford’s urban canopy by professionally managing tree planting projects while engaging the community and adhering to rigorous administrative and legal standards.