This Solicitation opportunity from Pennsylvania was posted on December 16, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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ONE-TIME PURCHASE OF SELECT PROMOTIONAL ITEMS AND MAILING

Closed

35820State & Local

Submission Closed01/30/2026, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 541860

New

SLED

STRATEGIC CUSTOMER COMMUNICATIONS CAMPAIGN SUPPORT

Solicitation # 36022

Philadelphia Gas Works is soliciting proposals for an end-to-end partner to provide strategic customer communications campaign support, including design, copywriting, production, and printing fulfillment. The scope of work covers both large-scale campaigns, such as mass mailings and product launches, and smaller targeted communications like account notices and city-wide promotions. The selected provider must deliver print-ready design files, final copy, and physical print production and mailing fulfillment while adhering to PGW brand guidelines. The contract is structured for an initial two-year term, with the possibility of three additional one-year extensions at the discretion of PGW. Proposals must be submitted via pgw.procureware.com by November 20, 2026, at 2:00 p.m. Eastern Time. A mandatory telephone conference is scheduled for November 12, 2026, at 10:30 a.m. Award decisions will be made at the sole discretion of PGW based on factors such as the proposer's experience, skill, reputation, and the overall quality and cost-effectiveness of the proposed solution. Requirements for submission include a detailed, scalable pricing model and specific documentation regarding business authorization in Pennsylvania, bankruptcy history, and diversity certifications. Selected vendors must comply with strict insurance requirements, including general liability and employee dishonesty coverage of at least 1,000,000 dollars, and must utilize electronic invoicing and ACH payments.

Philadelphia Gas Works

POSTED

DEADLINE

Printing Distribution & Mailing ServicesThis subcontract for Printing Distribution and Mailing Services supports prime contractors on Dacorum Borough Council projects. The selected provider will be responsible for the sorting, stuffing, and distribution of printed election and canvass materials to approximately 70,000 properties. This scope covers 25 wards and 16 Town and Parish Councils, requiring the use of specialized mailing software and automated folding and stuffing equipment to ensure accurate delivery to designated properties. Due to the nature of the work, the contractor must possess demonstrated experience in handling secure and time-sensitive government communications. Interested parties must submit their responses by the deadline of November 9, 2026. The project falls under NAICS code 541860 and is managed by the Dacorum Borough Council.

Dacorum Borough Council

POSTED

DEADLINE

Direct Mail, Labeling, and Bulk MailingThis subcontract for Direct Mail, Labeling, and Bulk Mailing supports prime contractors working on projects for the Eugene Water & Electric Board. The selected provider will be responsible for the labeling, sorting, and bulk mailing of communications to end customers using #10 window envelopes and specialized addressing machinery. To ensure delivery success and compliance, the contractor must maintain CASS certification for address validation and strictly adhere to all USPS bulk mailing regulations. The opportunity is categorized under NAICS code 541860 and was posted on September 30, 2026. Interested parties must submit their responses by the deadline of October 30, 2026. This engagement focuses on the efficient execution of high-volume mailing processes to ensure that critical communications are successfully delivered via the United States Postal Service.

POSTED

DEADLINE

District Fundraiser Services

Solicitation # 26-07-2020R-RFP

Cypress-Fairbanks Independent School District is seeking to establish an annual contract on an as-needed basis for District Fundraiser Services under solicitation number 26-07-2020R-RFP. This SLED opportunity is categorized under NAICS code 541860 and will be performed within the state of Texas. The solicitation was posted on July 1, 2026, with a response deadline of June 30, 2027. Interested vendors must register and submit their proposals electronically through the Ion Wave eBid system via the district's procurement portal. Primary points of contact for this effort include CFISD Procurement Services, Director James Briscoe, and Assistant Director Yasira Sonnier. Detailed pricing and evaluation criteria are managed within the electronic bidding system rather than the provided summary documentation.

CYPRESS-FAIRBANKS ISD

POSTED

DEADLINE

Resource Development & Toolkit CreationThe contract titled Resource Development & Toolkit Creation is a subcontract under the Administration for Community Living, part of the Department of Health and Human Services, aimed at producing high-quality, standards-aligned resources for the Information and Referral field. The deliverables include toolkits, issue briefs, and best practice guides designed to support and enhance the capabilities of organizations and professionals working in community-based information and referral services. The work must adhere to established industry standards and reflect current best practices to ensure practical utility and widespread applicability within the field. The contract was posted on June 11, 2026, and falls under the NAICS code 541860, which pertains to advertising, marketing, and related services. There is no specified set-aside type or location for performance, indicating flexibility in where the work may be conducted. The solicitation number is not provided, and no point of contact information is listed, suggesting the details may be available through the external link provided. This subcontract emphasizes the creation of actionable, evidence-based materials that improve the quality and reach of information and referral services across the country.

Administration For Community Living

POSTED

DEADLINE

Signage & Branding UpdateThe contract involves the design, permitting, and installation of updated interior and potentially exterior signage for a relocated liquor market in Riverside, California, with a focus on full compliance with local signage ordinances. The work is structured as a subcontract under NAICS code 541860, which pertains to advertising services, and is tied to the City of Riverside’s administrative oversight. The place of performance is specified as ZIP code 92503, confirming the project's location within the city limits, and all signage elements must align with municipal regulations regarding size, placement, lighting, and materials. The posting date of May 29, 2026, indicates this is a future procurement, suggesting planning or phased implementation ahead of the liquor market’s relocation. The project requires coordination between design professionals, permit authorities, and installation teams to ensure seamless execution and regulatory approval.

City of Riverside

POSTED

5 months ago

DEADLINE

N/A

AI Contract Overview

Philadelphia Gas Works issued RFQ 35820 for a one-time purchase of select promotional items to be distributed to approximately 669 employees. The scope of work requires the vendor to supply pre-selected items, such as Oakley backpacks, Stanley bottles, and Igloo coolers, all featuring the PGW logo via imprint or embroidery. A critical component of the contract is the mailing process, as the awarded vendor is responsible for shipping one selected item per employee via first-class mail to individual addresses provided by PGW. The procurement process is a small dollar purchase conducted via one-step unsealing, with the award based on the lowest responsive and responsible bidder. Key requirements include the submission of proofs for approval prior to distribution and a pricing structure that separately details item costs, artwork, setup charges, and shipping. Payment terms are set at net 30 days with F.O.B. destination. Additionally, the successful vendor must adhere to electronic invoicing and payment requirements through the PayMode platform to comply with the agency's paperless procurement policy.

General Info

PGW seeks lowest bidder to supply and mail branded promotional items to 669 employees.

Agency

Pennsylvania → Philadelphia Gas Works

NAICS

541860 - Direct Mail Advertising

Place of Performance

PA, USA

Set-Aside

NONE

Documents

Philadelphia Gas Works - Terms and Conditions of Bidding

rfq

High

RFQ# 35820 - Promo Items Selection

specifications

High

Electronic Invoicing and Payment Requirements for PGW

1 page · other

Low

RFQ# 35820 Awardees List

17 pages · award

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseClosed

PostedDec 16

Solicitation

Response DeadlineJan 30

Deadline has passed

Submission Closed

01/30/2026, 07:00:00 PM UTC

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Organization & Contact Information

AgencyPennsylvania → Philadelphia Gas Works

Contacts1 person available

OfficePA, USA

Organization / AgencyPennsylvania → Philadelphia Gas Works

Office AddressPA, USA

Contacts

Nia PearsonContact

contact@example.gov

Full Description

Return to Bid List Procurement Opportunity NUMBER 35820 TITLE ONE-TIME PURCHASE OF SELECT PROMOTIONAL ITEMS AND MAILING PROCESS One Step Unsealing BASE CURRENCY USD STATUS Awarded DESCRIPTION BID DOCUMENTS CALENDAR
You must log in to register for Bid Events and to view Bid Question and Response information.
NUMBER 35820 TITLE ONE-TIME PURCHASE OF SELECT PROMOTIONAL ITEMS AND MAILING AVAILABLE DATE 12/16/2025 10:00 AM CLARIFICATION DEADLINE 1/23/2026 2:00 PM DUE DATE 1/30/2026 2:00 PM CONTACT INFORMATION Nia Pearson - contact@example.gov BID TYPE RFQ - Small Dollar Purchase BILL TO contact@example.gov, 800 W. Montgomery Ave - Attn: Accounting, Philadelphia , Philadelphia PA 19122 US SHIP TO VARIOUS, PHILADELPHIA, PA US DESCRIPTION
PLEASE SUBMIT A BID FOR A ONE-TIME PURCHASE OF SELECT PROMOTIONAL ITEMS AND MAILING TO PGW EMOPLOYEES.
**NO SUBSTITUTES/ALTERNATIVES**
***BIDS WILL BE DEEMED NON-RESPONSIVE IF BIDDERS: ***
- TAKES EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS.
- FAILS TO PROVIDE PRICING AND LEAD TIME ON ALL ITEMS.
- BID DOES NOT MEET THE REQUIRED SPECIFICATIONS.
-PRICING MUST INCLUDE SHIPPING COSTS.
BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.
SPECIFICATIONS:
-      REVIEW PRE-SELECTED ITEMS LIST UNDER “DOCUMENTS” TAB.
-      PGW LOGO IMPRINTED OR EMBROIDERED ON ALL ITEMS.
-     BIDDER MUST PROVIDE A COST FOR THE ITEMS, A SEPARATE COST FOR ARTWORK/IMPRINT COSTS (IF APPLICABLE), A SEPARATE COSTS FOR SETUP CHARGES (IF APPLICABLE) AND A SEPARATE COST FOR SHIPPING.
-     ESTIMATED EMPLOYEES – 669. EMPLOYEES SELECTED ONE (1) PROMO ITEM FROM THE LIST.
- BIDDER MUST BE ABLE TO MAIL ONE (1) ITEM PER EMPLOYEE VIA FIRST CLASS MAILING TO   INDIVIDUAL ADDRESSES.
- AWARDED VENDOR MUST EMAIL "PROOF" OF ITEM FOR APPROVAL BEFORE MASS   DISTRIBUTION.
- AWARDED VENDOR WILL RECEIVE LIST OF EMPLOYEE ADDRESSES.
-      MUST BE ABLE TO SUPPLY ALL ITEMS LISTED.
ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM BY 2:00 PM EST ON, FRIDAY, JANUARY 23, 2026.
PLEASE REVIEW AND SUBMIT BID VIA PGW.PROCUREWARE.COM BY 2:00 PM EST ON FRIDAY, JANUARY 30, 2026.
VENDOR SHALL PROVIDE PRICING IN ACCORDANCE WITH THE SPECIFICATION AND PRICING STRUCTURE SET FORTH IN THE REQUEST FOR QUOTE (RFQ)# 35820.
ONCE THE CONTRACT AGREEMENT IS AWARDED, THE AWARDED VENDOR MUST ADHERE TO WHAT HAS BEEN QUOTED OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION.
***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

ADDITIONAL NOTES:
(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
a. LEAD-TIME
b. BEST AND FINAL OFFER (BAFO)
VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.
(2)  ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.
(3)  ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ.
(4) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
(5)  THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO contact@example.gov FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT +1 (555) 000-0000.
PROCUREWARE SITE NAVIGATION:
-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.
-“BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding
-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ
- “RESPONSE” TAB:
QUESTIONS- Answer required questions & upload completed required documents.
PRICING – Review items list & enter bid pricing.
- “CALENDAR” TAB – Review all events for RFQ

ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN 1/23/2026 2:00 PM