Online Benefits Administration
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Johnson County Community College is issuing Request for Proposal 26-255 for Online Benefits Administration to modernize and unify its HR, payroll, and benefits ecosystem. The college currently utilizes Ellucian Banner and WorkTerra, but these systems operate independently, leading to excessive manual processes for ACA compliance, COBRA notifications, and payroll deductions. JCCC seeks a qualified partner to implement a tightly integrated, rules-driven technology platform that automates carrier transactions and reduces administrative reconciliation risks. The bidding process is open with a clarification deadline of September 2, 2026, and a final due date of September 16, 2026, at 2:00 PM. This opportunity is open to firms specializing in software publishing, computing infrastructure, human resources consulting, and third-party insurance administration. Primary points of contact for this procurement are Sean Murphy and Jim Feikert within the Procurement Services department.
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NAICS
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KS, USASet-Aside
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NUMBER 26-255 TITLE Online Benefits Administration AVAILABLE DATE 8/14/2026 1:50 PM CLARIFICATION DEADLINE 9/2/2026 5:00 PM DUE DATE 9/16/2026 2:00 PM CONTACT INFORMATION Sean Murphy - Procurement Operations Manager smurph16@jccc.edu
Jim Feikert - Executive Director, Procurement Services jfeikert@jccc.edu
BID TYPE RFP DESCRIPTION Johnson County Community College (JCCC) has retained OutSail to facilitate this Request for Proposal (RFP) and to assist in the evaluation of potential Benefits Administration partners. JCCC is a public community college serving a large and diverse workforce, with benefits administered by a small, dedicated team.
As part of its commitment to providing a comprehensive health and welfare benefits program to its employees, JCCC is issuing this formal RFP to evaluate potential service providers and technology platforms. The College is seeking to modernize and unify its HR, payroll, benefits administration, carrier connectivity, ACA compliance, leave, COBRA, and retirement-related data ecosystem.
Today, JCCC operates Ellucian Banner as its system of record for ERP and payroll and WorkTerra as its benefits enrollment and carrier connectivity platform. The two platforms function largely as independent systems, with limited automated synchronization. As a result, benefits administration, payroll deductions, ACA compliance, leave transitions, COBRA notifications, HSA/FSA funding, retirement contribution files, and reporting rely heavily on manual processes maintained by a small team.
JCCC is seeking responses from qualified firms with the expertise, technology, integration experience, and service capabilities to create a tightly integrated, rules-driven benefits environment. The desired future state establishes a reliable operational source of truth, automates downstream payroll and carrier transactions wherever possible, and materially reduces manual administrative effort and reconciliation risk.
BID CATEGORIES (6 records) CODE TITLE FULL NAME 513210 Software Publishers 513210 Software Publishers 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services 524292 Pharmacy Benefit Management and Other Third Party Administration of Insurance and Pension Funds 524292 Pharmacy Benefit Management and Other Third Party Administration of Insurance and Pension Funds 541611 Administrative Management and General Management Consulting Services 541611 Administrative Management and General Management Consulting Services 541612 Human Resources Consulting Services 541612 Human Resources Consulting Services 541618 Other Management Consulting Services 541618 Other Management Consulting Services
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