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PERFORMING ARTS-EQUIPMENT, RENTALS, SUPPLIES AND SERVICES

Active
2025-106KState & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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Humble ISD is soliciting proposals under RFP 2025-106K to establish a pool of approved vendors for performing arts equipment, rentals, supplies, and associated services. This is a recurring rolling solicitation that allows the district to continually add qualified firms to meet theatrical, musical, and miscellaneous fine arts needs on an as-needed basis. The solicitation was posted on August 17, 2026, with responses due by October 26, 2026. Awards are effective from the date of award through November 13, 2029, with automatic annual renewals unless either party provides written notice of non-renewal. The district historically spends over 500,000 dollars annually on instrument purchases. To achieve approved vendor status, proposers must submit a complete proposal, including a W-9, Texas Ethics Commission Form 1295, and three to five customer references. Evaluation is based on best value, focusing on proposal completeness, favorable discount percentages, and a proven customer service history within K-12 environments. Specific performance requirements include a turnaround time of seven calendar days or less for normal school term repairs. Vendors must comply with strict student safety restrictions regarding criminal backgrounds and adhere to district asbestos notifications when working in district-owned buildings. All insurance certificates must be submitted to the district risk management office for verification.

General Info

Humble ISD seeks approved vendors for performing arts equipment, rentals, and associated services.

Agency

Texas → Humble ISD

NAICS

532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing

Place of Performance

TX, USA

Set-Aside

NONE

Documents

6

RFP 2025-106K Performing Arts Equipment, Rentals, Supplies and Services

PDF, High priority: read this firstrfp
High

RFP2025-106K Performing Arts Equipment, Rentals, Supplies and Services Specs

PDF, High priority: read this firstsow
High

RFP 2025-106K Vendor Reference Survey Instructions

PDF, High priority: read this firstrfp
High

Asbestos Short Term Worker Notification - Humble ISD

PDF, Low priorityspecial-notice
Low

Form 1295 Instructions - Humble ISD Contract 2025-106

PDF, Low priorityinstructions
Low

IRS Form W-9 Request for Taxpayer Identification Number and Certification

PDF, Low priority6 pages · tax-form
Low

AI Contract Breakdown

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyTexas → Humble ISD
Contacts1 person available
OfficeTX, USA
Organization / AgencyTexas → Humble ISD
Office AddressTX, USA
Contacts
Catherine Dalles
contact@example.gov
+1 (555) 000-0000

Full Description

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Humble ISD is accepting proposals for RFP2025-106K PERFORMING ARTS-EQUIPMENT, RENTALS, SUPPLIES AND ASSOCIATED SERVICES on a recurring basis. This solicitation is a recurring or rolling proposal and will be issued throughout the term of the award, on an as-needed basis. The last date to submit responses on this rolling solicitation will be approximately July 12, 2029, at the District's discretion. This proposal award will be effective from award date through November 13, 2029 with automatic annual renewals, unless either party provides written notice not to renew. In accordance with Humble ISD policies and procedures, Humble ISD schools and/or departments are authorized to engage with "Approved Vendors" only. An Humble ISD Approved Vendor is one that has been authorized for use upon having met a set of pre-determined criteria through a formal procurement process and awarded a contract ("Contract", "Agreement", "Project", etc.) once recommendation has been approved by the Humble ISD Board of Trustees. The first step in obtaining Approved Vendor status is to respond to this solicitation and submit all required information and documentation. Upon completion of the RFP evaluation process and verification of compliance with Humble ISD's liability insurance requirements, vendors will be recommended to the Board of Trustees for contract award. Once the Humble ISD Board formally approves the selected vendor(s) for award, the Humble ISD Purchasing Department will issue a Notice of Award letter, affirming the award vendor(s) status as an Approved Vendor for this specific Request for Proposal. The Humble ISD Buyer assigned to this solicitation is listed below. Please note that any questions pertaining to the solicitation process or related to the scope or the specifications contained in the RFP should be submitted via the electronic bidding portal by the deadline specified within the RFP. NO VERBAL QUESTIONS ARE RESPONDED TO. Answers to all questions received will be answered through the Questions tab of the Bid. Prospective vendors are responsible for checking the website for posted questions and answers. If you have previously responded and been awarded to any of the RFP 2025-105 solicitations, you do not need to reply to any subsequent issues of this rolling bid. Thank you for your participation in our solicitation. Catherine Dalles Buyer

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