PHOTOGRAPHY AND VIDEOGRAPHY SERVICES

Humble Independent School District is soliciting proposals under RFP 2025-107G for comprehensive photography and videography services to support its schools and operations. This is a rolling proposal, meaning vendors will be reviewed and awarded throughout the term, with the final date for consideration being March 31, 2027. The contract remains effective from the date of award through June 30, 2027. The scope of work encompasses several categories, including senior and individual student portraits, class group pictures, athletic portraits, team photos, panoramic photography for graduating classes, and special event videography and still photography. Additional requested services include photobooth and 360 videography. Award decisions are based on best value rather than the lowest price, with a 100-point evaluation system weighing purchase price, vendor reputation, quality of services, alignment with district needs, past relationship with the district, and long-term costs. Required deliverables include providing a minimum of two color photographs per student for records and yearbooks at no cost to the school, as well as furnishing all necessary equipment like risers and backgrounds. Vendors must submit responses electronically via the district's online bidding system, including a W-9, Form 1295, asbestos notification, a company catalog or brochure, and three to five references from educational institutions. All personnel must undergo criminal background evaluations to ensure student safety, and vendors must comply with EDGAR certifications when federal funds are utilized.