Pool of Vendors to Provide Discount from List for Magnetic and TransCore Equipment

Texas A&M University is soliciting bids under solicitation number TAMU-ITB-26-5036 to establish a Master Order for discounted pricing on Magnetic and TransCore equipment, along with comprehensive installation, on-site, and off-site maintenance and repair services for Transportation Services at its College Station campus. The contract term begins September 1, 2026, and automatically renews for up to four additional one-year periods, with a maximum duration of five years, unless either party provides at least 30 days’ notice of non-renewal. All work must comply with campus policies, occur during standard business hours Monday through Friday, 8 a.m. to 5 p.m. CST, excluding holidays, and adhere to federal and state safety, health, and environmental standards. Vendors are required to submit detailed pricing for equipment discounts, labor rates for installation and maintenance (both regular and overtime hours), and off-site repairs, with the ability to propose percentage increases for renewal periods; if no escalation rate is indicated, it is assumed to be zero percent. The contract value is estimated between $20,000 and $100,000 over the term based on an annual expenditure projection. Bids must be submitted electronically through the AggieBid portal, though manual submissions via email, express mail, USPS, or hand delivery are permitted if accompanied by a completed Texas A&M form and a W-9. Vendors must provide comprehensive documentation including descriptive literature, warranty terms, export controls (ECCN, HTS, USML if applicable), and a Certificate of Insurance showing $1 million general liability coverage, $300,000 damage to rented premises, and $5,000 medical payments, with a 30-day cancellation notice and A.M. Best rating of A- or better. Installation work requires one English-speaking technician, full cleanup and repair of any damages, and compliance with the university’s drug- and tobacco-free policy; packaging must prevent damage and may not be disposed of in campus dumpsters. Award will be made based on best value—not necessarily the lowest price—considering price, vendor reputation, quality, warranty, delivery reliability, past performance, and alignment with diversity goals for historically underutilized businesses and veterans-owned vendors. Payment is net 30 days upon receipt and acceptance of goods or services at the campus, with contracts subject to appropriation of state funds and termination without penalty if funds are unavailable. All modifications must be issued through