PR15975177 ICITAP CILEGON EVENT

The contract seeks services from a four- or five-star hotel chain located in Cilegon, Banten, Indonesia, to support an event scheduled for June 2026, encompassing venue management, room setups, VIP accommodations, lodging for 16 guests, event signage, technology support, parking, stationery, drinking water, and a backdrop package. Bidders must be hotel companies with a physical office and permanent business presence in Indonesia, including a registered telephone listing. For quotations exceeding USD 30,000, bidders are required to maintain an active registration in the System for Award Management (SAM) and possess a Unique Entity Identifier (UEI), with foreign entities also needing an NCAGE code through Indonesia’s Pusat Kodifikasi Pertahanan RI. The solicitation is administered by the U.S. Embassy Jakarta under the Department of State, with responses due by May 21, 2026, and must be submitted physically to the embassy’s address in Jakarta. The contract will be awarded using a Lowest Price Technically Acceptable (LPTA) methodology, where technical acceptability and contractor responsibility are pass/fail thresholds, and price is the sole determinant for award. Performance will be monitored on-site in Cilegon by a Contracting Officer’s Representative, with acceptance contingent on no more than ten customer complaints across the entire event package. All services are governed under commercial item contracting rules per FAR 52.212-4 and associated clauses, including provisions on payment by electronic funds transfer, employment eligibility verification, foreign fixed-price contract terms, and compliance with Indonesian laws. Invoices must be submitted in hard copy to the embassy, itemizing VAT separately, and payment will be processed through the embassy’s financial office in Jakarta. The contract type is firm fixed price with no option periods identified, and no packaging, preservation, or marking standards are specified beyond standard commercial delivery procedures.