Preventive Maintenance Service for Wastewater Treatment and Collection Systems

Preventive maintenance services for wastewater treatment and collection systems are required at the U.S. Embassy compound in Addis Ababa, Ethiopia, under a firm-fixed-price contract issued by the Department of State through the American Embassy Addis Ababa. The contract, solicited under number 19ET1026Q0009, mandates comprehensive services including site assessments, project management, professional wastewater treatment operations, logistics and material procurement, scheduled preventive maintenance across annual, semi-annual, and quarterly cycles, cost estimation, and general operational support. All work must comply with AWWA, ANSI, OSHA, NFPA, ASTM, UL, IEEE, NEMA, and manufacturer-specific standards, and the contractor is responsible for providing all labor, tools, equipment, materials, and proper disposal of hazardous substances. Performance includes maintenance of the wastewater treatment plant, sewage lift stations, and effluent conveyance systems, with monthly technical reports and biannual site inspections required. Emergency services must be available 24/7 with a four-hour response time throughout the contract term. The base period is one year, with four optional one-year extensions, for a maximum contract duration of five years, with performance expected to commence no later than December 2031. All prices must be quoted in U.S. dollars and include separate line items for Value Added Tax (VAT), which is not included in base CLIN rates. The contractor must demonstrate responsibility by proving adequate financial resources, a satisfactory ethical record, necessary organization and equipment, and the ability to meet the performance period. Offerors must be registered in SAM, complete all annual representations and certifications, and submit IRS Form W-14, proof of SAM registration, and completed SF-1449 forms with pricing and technical documentation. Key personnel requirements include naming a Project Manager fluent in English, and all employees must comply with Department of State identification and unclassified clearance policies. The contract incorporates numerous FAR clauses covering payments, prompt payment discounts, disputes, subcontracting, whistleblower rights, child labor, information safeguarding, and Buy American provisions. Failure to meet technical acceptability or contractor responsibility criteria disqualifies an offer. Proposals must be submitted electronically by July 2, 2026, not exceeding 30MB in file size, with awards made to the lowest priced, acceptable, and responsible offeror.