Preventive Maintenance Services for Photovoltaic Systems

The United States Consulate General in Hyderabad, India, is soliciting professional services to perform preventive maintenance on its photovoltaic systems under solicitation number PR15733540, with responses due by August 26, 2026. The contract, classified under NAICS code 221114 for Solar Electric Power Generation, is a commercial item acquisition governed by FAR 52.212-1 and 52.212-4, with a firm-fixed-price structure expected. The base performance period is one year, with four one-year option periods available, allowing for a potential five-year contract duration. Work involves semi-annual maintenance tasks including cleaning and inspecting DC disconnects, inverter servicing, cable polarity verification, and system performance evaluations, all aligned with IEC 62446-1:2016 standards and manufacturer guidelines. Deliverables require completion of maintenance checklists, submission of performance test results within 30 days, and ensuring no more than one customer complaint per month. Contractors must provide an operational strategic plan, evidence of qualified personnel and equipment, a plan to secure necessary licenses, and a list of clients from the past five years. Key personnel must be fluent in English, sign off on all tasks, and submit reports to the COR within five business days. All offerors must be registered in SAM, hold valid GST certification if based in India, maintain minimum liability insurance of INR 1 million, comply with Indian labor laws, and adhere to prohibitions on the use of ByteDance-covered applications such as TikTok. No formal security clearances are mandated, but physical access to the consulate requires compliance with on-site identification and conduct protocols. Contractors must avoid any misrepresentation of government affiliation and cannot use Department of State logos. Subcontractor sales restrictions, whistleblower protections, labor standards, and anti-trafficking clauses are incorporated, with electronic funds transfer required for payments submitted via email to MissionIndiaPayments@state.gov. Performance will be evaluated based on past performance, offeror responsibility including financial health and technical capability, and pricing, with award determined through a best-value trade-off process rather than lowest price technically acceptable. No packaging or marking requirements beyond electrical warning labels are specified, and no FOB terms or Incoterms are defined in the solicitation.