Preventive Maintenance Service for Photovoltaic System

The U.S. Embassy in Mexico City is seeking a contractor to perform annual preventive maintenance on photovoltaic systems located in two buildings, with a base performance period of twelve months and four additional one-year option periods that may be exercised at the government’s discretion. The contract is a firm fixed price, unrestricted solicitation under NAICS code 221114, and award will be made to the lowest priced, acceptable, and responsible offeror based on compliance with technical, regulatory, and administrative requirements. All offerors must be actively registered in the System for Award Management (SAM) prior to proposal submission; failure to register results in automatic non-responsiveness. Proposals must be submitted electronically by July 10, 2026, at 10:00 a.m. local time to MexicoCityGSOSolicitations@groups.state.gov and must include a completed solicitation with Sections 1 and 5, detailed technical descriptions of preventive maintenance methodology, instrumentation calibration procedures, relevant experience with photovoltaic systems, confirmed tools and equipment, a signed Safety Plan (Attachment G), copies of applicable trade licenses, and documentation of at least five prior contracts, with three comparable in scope, completed within the last five years. The scope of work mandates compliance with IEC 62446-1:2016 standards, includes inspection of 1,306 solar panels across the NOB and PKG buildings, annual maintenance of inverters and overcurrent protections, emergency response within 24 hours of notification by the Contracting Officer’s Representative, and submission of detailed reports for out-of-scope issues including a Bill of Materials and repair cost quotes. Contractor personnel must adhere to strict security protocols, including background checks and submission of biographic data and police clearances within 30 days of award, and all work in designated CAA areas must be performed by cleared U.S. personnel. Safety requirements are comprehensive, demanding adherence to ANSI Z359.1 standards for work at heights exceeding 1.5 meters, mandatory submission of worker training certificates eight business days prior to start, compliance with lockout/tagout procedures, use of appropriate PPE, and inspection of all equipment by a competent person. The contractor must provide a Certificate of Insurance to the Contracting Officer within 30 days of award, covering liability for personal injury and property damage. Invoices must be submitted electronically through the ILMS Vendor Portal within ten calendar days of service completion, include full legal contractor information,