This Solicitation opportunity from Department Of State was posted on April 22, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Preventive maintenance services for Uninterruptible Power Supply (UPS) equipment.

Closed

19C02026Q0008Federal

Submission Closed05/04/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 811310

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AI Contract Overview

The contract calls for preventive maintenance services to ensure the Uninterruptible Power Supply (UPS) equipment at the American Embassy in Bogotá, Colombia remains fully operational and ready to provide backup power during outages. The contractor is responsible for providing all necessary personnel, transportation, tools, and materials needed for inspection, maintenance, and component replacement, although the supply of spare parts is not included. The UPS maintenance must be scheduled with the Embassy's Facility Manager to avoid business disruptions. Key requirements include certification as an authorized Eaton representative qualified to service the specific UPS models installed, with technicians trained and certified by Eaton, and a minimum of four years’ experience maintaining Eaton UPS units. The contracting company must be legally established in Colombia, compliant with local regulations, and have a proven track record in the Colombian market. The anticipated contract duration is up to five years, and the award will be made to the lowest priced, technically acceptable offer, potentially without further discussions. Interested contractors are encouraged to register in the U.S. Government’s System for Award Management (SAM) before submitting proposals by the May 11, 2026 deadline, with submissions to be emailed directly to the embassy’s contracting office.

General Info

Preventive UPS maintenance at U.S. Embassy Bogotá by certified Eaton technicians, five-year contract.

Agency

Department Of State → US Embassy Bogota

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Place of Performance

BOGOTA, CO-DC, 110111, COL

Set-Aside

NONE

Documents

1.+Cover+Letter+19C02026Q0008.pdf

2.+SOLICITATION+19C02026Q0008.pdf

3.+Important+Dates+Solicitation+19C02026Q0008.pdf

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedApr 10

Solicitation

Deadline changedApr 22

Response deadline changed from May 11, 2026 to May 4, 2026.

Response DeadlineMay 4

Deadline has passed

Submission Closed

05/04/2026, 08:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of State → US Embassy Bogota

Contacts1 person available

OfficeWASHINGTON, DC, 20520, USA

Organization / AgencyDepartment Of State → US Embassy Bogota

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Bogota Contracting Office

contact@example.gov

Full Description

The American Embassy in Bogota, Colombia requires preventive maintenance services to maintain its Uninterruptible Power Supply equipment. These services shall result in all systems being serviced under this agreement to be in good operational condition when activated. The UPS shall always be ready to provide backup power in the event of power failure or reduction. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. This agreement does not include the supply of spare parts by the contractor.

The contractor must comply with:

Being a certified EATON representative for the installed UPS models at the Embassy and be able to perform work in Colombia; a copy of such certificate shall be attached to the contract.

Providing the services of technicians trained and certified by Eaton on the UPS models installed at the Embassy to inspect, adjust, and perform scheduled preventive maintenance; a copy of such certificate shall be attached to the contract.

Certifying at least four (4) years of previous experience maintaining Eaton UPS of the same models installed at the Embassy.

Scheduling all preventive maintenance work with the site Facility Manager to avoid disrupting the business operation of the Embassy.

Companies must be legally established in Colombia, comply with all specific Colombian regulations and standards applicable to the services offered, and demonstrate extensive experience, with a minimum of 4 years of verifiable track record in the Colombian market.

Please be aware that open Solicitations will officially published at SAM https://sam.gov/ and the U.S. Embassy Bogotá at https://co.usembassy.gov/solicitation-contracting/?_ga=2.139956275.1212319112.1656010260-640907172.1614716343

The anticipated performance period is 5 years, if exercised by the Government. All responsible sources may submit a proposal which will be considered.

The Government intends to award a Contract resulting from this solicitation to the lowest priced technically acceptable list of prices. The Government may award the contract based on the initial offer without discussion.

The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation. Please see the attachments to get complete information.

It is highly recommended that all contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at: https://co.usembassy.gov/registrese-como-proveedor-de-la-embajada-de-los-estados-unidos-en-colombia/

Electronic Submission/Responses:

Please e-mail your offer to the contracting office listed in this notice prior to the response date and time at contact@example.gov.