PRICE TERM AGREEMENT FOR ICE MACHINE PREVENTATIVE MAINTENANCE, AND REPAIR SERVICES FOR THE HAWAI'I FIRE DEPARTMENT

The County of Hawai'i, through the Hawaii Fire Department, is soliciting bids for a Price Term Agreement to provide preventative maintenance and repair services for ice machines and ice storage bins at designated fire stations across the state. The solicitation, numbered 27-0012, was posted on August 5, 2026, with bids due by 2:00 PM on August 19, 2026, and must be submitted exclusively through the OpenGov Procurement Portal. The contract is structured as a Firm-Fixed-Price Invitation for Bid (IFB), with no guaranteed minimum purchases—service is provided on an as-needed basis at two semiannual visits per equipment unit, primarily involving Hoshizaki cubers and storage bins. The term includes an optional one-year extension from September 1, 2030, to August 31, 2031, though no pricing or quantities are specified for the base or option periods. Contract performance must comply with all applicable Hawaii state laws and regulations, including HRS §§ 103-55 and 103D-328, requiring wage and labor compliance for contracts over $25,000, and HRS §§ 237, 383, 386, 392, and 393, mandating verification of state tax, unemployment, workers’ compensation, and healthcare compliance via Hawai‘i Compliance Express for awards above $2,500. Bidders must submit a bid security equal to at least 5% of the total offer amount in the form of a bid bond, certified check, or certificate of deposit. Insurance coverage is required with the County named as additional insured. Proposals must include annotated equipment brochures and detailed specifications, with any deviations subject to rejection unless deemed inconsequential. Acceptance of services occurs at the designated fire station locations, with the County retaining sole authority to inspect and accept performance based on conformance to specifications. No federal acquisition regulation clauses are directly applied; compliance is governed by Hawaiian administrative rules and statutes. All submissions must be electronic, and failure to adhere to formatting or submission guidelines will result in disqualification.