Printing & Mailing of Newsletters & Brochures

Ontario County is soliciting quotes under RFQ Q26098 for the printing and mailing of newsletters and the printing of brochures for the Office for the Aging. The scope of work includes printing newsletters four times per year on 60 lb. white text paper, with mailing services based on provided Excel spreadsheets and the delivery of remaining copies flat. Brochures are typically printed twice per year and must be delivered as tri-folds. All deliverables are to be sent to the Office for the Aging in Canandaigua, New York. Quotes are due by 3:00 pm on Wednesday, December 2, 2026, and can be submitted via the electronic procurement portal, email, or physical mail. The contract will be awarded based on pricing and the vendor's ability to meet specifications. The initial term is twelve months from the date of award, with the possibility of two additional twelve-month renewals. Payment is issued within thirty calendar days of receipt of an approved invoice. Vendors must be established manufacturers or authorized dealers and are required to provide proof of workers' compensation, disability, and liability insurance via ACORD certificates. Additional requirements include a non-collusion affidavit, a statement on sexual harassment per New York State Finance Law, and certification regarding the New York State Iran Divestment Act. The County maintains the right to terminate the contract with ten calendar days' notice.