This Government Contract opportunity from Maryland was posted on June 26, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Project Documentation and Record Management

Closed

State & Local

Submission Closed07/17/2026, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561410

New

SLED

ITS82 BSH Document Remediation FY27

Solicitation # BD-27-1009-BSH01-BSH01-133509

BSH01 - Bureau of the State House

POSTED

DEADLINE

GSU - Electronic File Conversion Services

Solicitation # 50900-eRFP-001954-2027

Georgia State University is issuing a Request for Proposals under solicitation number 50900-eRFP-001954-2027 to secure a qualified supplier for Electronic File Conversion and Document Digitization Services. The contract consists of a one-year base term with four optional one-year renewals. The scope of work specifically involves the digitization of confidential records, including medical files, HR files, and employee personnel records. Key operational requirements include the maintenance of a documented chain of custody from pickup to final delivery and the ability to support the university's specific file naming conventions. The selection process involves a multi-stage evaluation where mandatory technical requirements are assessed on a pass/fail basis. The top three vendors with the highest technical scores will be invited to provide a solution demonstration. Applicants must provide extensive documentation, including past experience with universities, references from the last five years, quality control processes for OCR and indexing accuracy, and details on data storage and backup methods. Additionally, the university requires vendors to conduct background checks on personnel handling records, sign non-disclosure agreements, and provide evidence of cybersecurity insurance upon request. Proposals must be submitted via the GA@WORK Marketplace by October 8, 2026. Required submissions include supplier demographics, tax compliance forms, and detailed biographies of critical team members. The university also considers socioeconomic factors, requesting identification of small, minority-owned, women-owned, or Georgia-resident businesses. Final award decisions will be announced following the evaluation and negotiation process, subject to the standard protest period.

Georgia State University

POSTED

DEADLINE

Professional Book Scanner

Solicitation # 202700501/A

The Royal Canadian Mounted Police is soliciting bids for a professional book scanning service to digitize a variety of technical reference materials, historical documents, manuals, reports, and other essential records. The primary objective of this contract is to facilitate the preservation of source materials and improve digital access for both operational and research activities. All initial deliverables must be completed and received within sixty days of the contract award. This procurement is subject to the Policy on Reciprocal Procurement, meaning eligibility is strictly limited to Canadian suppliers; bids from suppliers of non-trading partners will be rejected. To be considered for the contract, bidders must meet all mandatory technical evaluation criteria, and the award will be recommended to the responsive bidder offering the lowest evaluated price. A critical requirement for this engagement is that all contractor resources must hold a Facility Access II (FA2) security clearance, as verified by the RCMP Personnel Security Unit. The performance of this contract is centered in the National Capital Region. Additionally, the RCMP encourages the use of environmentally preferable packaging in alignment with federal green procurement policies. Bids must be submitted by the deadline of September 23, 2026, via the specified electronic contact.

Royal Canadian Mounted Police

POSTED

DEADLINE

Recreating Water-Damaged Mortgage Records

Solicitation # CO1831-26

POSTED

DEADLINE

INFORMAL QUOTES - Mailing Services - Utility Billing

Solicitation # 2027-02

The City of University Park is soliciting informal quotes for solicitation number 2027-02 to establish a turnkey solution for comprehensive utility bill printing, mailing, and electronic image archiving services for approximately 8,300 accounts. The contract is for a one-year term beginning in October 2026, with two optional annual renewals. The selected vendor will be responsible for the full print-and-mail lifecycle, including printing on 24-pound white paper, folding, inserting, and sealing packages with required remittance envelopes, and managing postal deposits. Key technical requirements include NCOALink address verification and the maintenance of a secure cloud-based archive of all bill images for at least 24 months. Award decisions will be based on pricing, operational efficiency, and reference feedback. Vendors must provide unit pricing for services such as ViewBill transmission, address updates, and additional impressions, though the City expects total annual costs to be under 100,000 dollars. Mandatory submission requirements include combined Texas certifications and a Conflict of Interest Questionnaire by the September 29, 2026, deadline. Additionally, contractors must meet strict insurance mandates, including Commercial General Liability and Workers Compensation, and certify compliance with the Americans with Disabilities Act and Texas House Bill 1295 regarding the disclosure of interested parties.

POSTED

DEADLINE

IFB #2027-08-VPA Records Emergency Response Services

Solicitation # 2027-08-VPA

The Virginia Port Authority is soliciting bids under IFB #2027-08-VPA for emergency records response and recovery services to protect and restore records, equipment, and facilities damaged by fire, water, Acts of God, or contamination. The scope of work covers VPA owned or leased sites across Norfolk, Portsmouth, Newport News, Warren County, and Richmond. Services include the recovery of paper-based, photographic, magnetic, and digital records, with a mandatory response time of 24 hours after a site is declared accessible. The contractor must adhere to strict packaging and marking standards, including the use of freezer paper for bound volumes and specific palletization requirements to ensure stability and identification retention during transit. Bids are due by 2:00 PM EDT on October 13, 2026, and must be submitted via email. Selection will be based on the bidder being fully qualified and best suited for the requirements. The contract requires bidders to provide proof of authority to transact business in Virginia, hazardous substance self-disclosure, and certification through the Commonwealth of Virginia's SWaM program if applicable. Awarded contractors must maintain commercially reasonable cybersecurity safeguards and cyber liability insurance. Payment terms are generally 30 days following the submission of invoices to the designated VPA email or physical address.

Virginia Port Authority

POSTED

DEADLINE

Multiple-award Blanket Purchase Agreements (BPAs) for Area-wide Information Health Management (IHS) Medical Coding Services

Solicitation # 75H71026Q00276

Solicitation 75H71026Q00276 is a request for quotes to establish multiple-award Blanket Purchase Agreements (BPAs) for remote outpatient and inpatient medical coding and limited data entry services supporting the Navajo Area Indian Health Service (NAIHS). This is a total set-aside for Indian-owned, Small Business, Economic Enterprises (ISBEE) under NAICS code 561410. The period of performance is from November 1, 2026, to October 31, 2031. The scope includes coding for various encounter levels, ranging from simple outpatient visits to complex inpatient record reviews, requiring the use of ICD-10-CM, ICD-10-PCS, CPT, HCPCS Level II, DSM, and CDT classifications. All coders must hold current AHIMA or AAPC certifications and undergo HSPD-12 background investigations. The government will use a Lowest Price Technically Acceptable (LPTA) source selection process. Quotes are evaluated based on technical acceptability (Pass/Fail), a past performance confidence rating, and proposed firm-fixed per-encounter rates for the base year and four renewal periods. A 95% coding accuracy rate is required, and a Quality Control Plan must be submitted within 15 days of award. Due to the handling of protected health information, contractors must sign a Business Associate Agreement and comply with HIPAA and the Privacy Act. Quotes must be submitted electronically to Adrian.Segay@ihs.gov by September 15, 2026, at 2:00 PM MDT. Submissions must be organized into four volumes: Administrative, Technical Capability (maximum 20 pages), Past Performance, and a fourth volume. Between two and five Past Performance Questionnaires must be submitted directly to the Contracting Officer. Invoicing is to be processed electronically through the Department of Treasury Invoice Processing Platform (IPP). Labor standards are governed by Department of Labor wage determinations for Arizona and New Mexico.

Navajo Area Indian Health Svc

POSTED

DEADLINE

Recurring Meeting Captioning ServicesThis subcontract for Recurring Meeting Captioning Services supports the Town Clerk of Florida in providing real-time and recorded captioning for government meeting projects. The selected provider will deliver accurate and synchronized captions for public broadcasts to ensure full ADA compliance for accessibility. The service requires technical integration with GovMeetings Live Cast and Granicus Live Cast Encoding Software to facilitate seamless captioning during meeting broadcasts. This opportunity was posted on September 10, 2026, with a response deadline of September 18, 2026, falling under NAICS code 561410.

POSTED

DEADLINE

RRHA-IFB-2026-27 Professional Services for Transcription

Solicitation # RRHA-IFB-2026-27

The Richmond Redevelopment and Housing Authority is soliciting firm fixed price bids for professional transcription services under solicitation RRHA-IFB-2026-27. The contract covers an initial one-year term from October 1, 2026, to September 30, 2027, with the option for four additional one-year extensions. The selected contractor will convert digital audio and video recordings from Board of Commissioners, Committee, and RDC meetings into written text, providing both verbatim transcriptions and edited minutes. All work must be performed domestically within the United States, and the use of AI-assisted tools is strictly prohibited. The contract requires a minimum transcription accuracy rate of 98 percent, with deliverables provided in Microsoft Word or searchable PDF formats. Turnaround times are categorized as Standard (3 to 7 business days), Rush (24 to 48 hours), and Emergency (same day). Bidders may provide additional pricing for expedited services and accessibility formats such as SRT and VTT. Award will be granted to the low bidder who demonstrates sufficient financial ability, appropriate experience, and a clean legal and performance history. Bids must be submitted via eVA by September 21, 2026. Required documentation includes a notarized Statement of Bidder's Qualifications and various federal and state certifications, including Section 3 compliance and non-collusive affidavits. While the contractor must maintain insurance authorized by the Virginia State Corporation Commission, construction-specific requirements such as Davis-Bacon certified payroll and Virginia contractor licensing are not applicable to this service contract. Invoicing is based on actual hours transcribed, with payment generally issued 30 days after the invoice or delivery date.

Richmond Redevelopment Housing Authority

POSTED

DEADLINE

Medicare Billing Services

Solicitation # 1338

The State of Idaho is soliciting proposals for comprehensive Medicare Part A and Part B billing services to support skilled long-term nursing care across four homes for the Idaho Division of Veterans Services. The selected contractor will be responsible for Medicare Consolidated Billing, including Part A, Part B, and third-party insurance billing, while implementing a triple check process to ensure billing accuracy. Key deliverables include the provision of specific reports to the Division and coordination with cost report preparers. The contract is structured with an initial two-year term and options for two additional two-year renewals, for a potential total duration of six years. Award will be made on an all-or-none basis, primarily evaluated by the total cost derived from fully-burdened hourly rates for professional consultation and clerical processing. Mandatory requirements for offerors include HIPAA compliance, certification that personnel are not excluded from federal health care programs, and the provision of specific insurance coverages, including cyber liability, within five business days of award. Proposals must be submitted electronically via the IPRO portal using designated submittal forms, with technical qualifications and key personnel resumes provided to demonstrate experience in long-term nursing care billing.

POSTED

DEADLINE

Solicitation # BD-27-1336-SCHOO-ADMIN-133157

Tewksbury Public Schools is soliciting proposals for document digitization services under the SWC FAC126 Massachusetts State Contract. The project involves the secure transport, scanning, indexing, and quality control of approximately 30 banker boxes of physical records from the district central office in Tewksbury, Massachusetts. The selected vendor must convert these documents into high-quality PDF files, organized by specified categories such as department, student name, or date. Deliverables include the provision of scanned files on secure external hard drives and a formal shred certificate following the secure destruction of the physical documents. The performance period is estimated to run from October 5, 2026, to November 23, 2026. Key requirements include a mandatory site visit on September 16 for all bidders and the submission of a test scan to verify resolution and legibility before full project execution. Additionally, the vendor must retain all scanned files for 30 days after delivery to the district and return any discovered CDs or floppy disks to the original pickup location. Proposals must include a detailed timeline covering pickup, scanning, quality control, and final delivery.

SCHOOLS - Tewksbury Public Schools

POSTED

DEADLINE

Rent Statement Mailing and Fulfillment ServicesThis subcontract for Rent Statement Mailing and Fulfillment Services supports prime contractors working on Providence Housing Authority projects in Rhode Island. The selected provider will be responsible for the monthly processing, stuffing, and mailing of approximately 2,600 tenant rent statements. This process involves inserting rent statements and number 9 return envelopes into number 10 window envelopes using high-volume stuffing and postage systems. All operations must be conducted in strict compliance with HUD rules and regulations to ensure the accurate delivery of the monthly statements. The solicitation is categorized under NAICS code 561410, with a response deadline set for September 25, 2026.

Providence Housing Authority

POSTED

14 days ago

DEADLINE

in 8 days

AI Contract Overview

The contract titled Project Documentation and Record Management requires the vendor to maintain and organize critical project records such as inspection reports, correspondence, meeting minutes, and change documentation, ensuring accuracy, accessibility, and compliance with regulatory and procedural standards. The scope centers on systematic recordkeeping to support transparency, audit readiness, and efficient project administration for the Maryland Transit Administration, with all documentation activities to be performed in alignment with the agency’s operational requirements. Issued as a subcontract under NAICS code 561410, this opportunity has a response deadline of July 17, 2026, and was posted on June 26, 2026. The place of performance and specific location details are not specified, indicating flexibility in execution as long as records are managed in accordance with Maryland Transit Administration’s criteria. Interested parties must submit proposals through the provided EMMA portal link before the deadline, with no set-aside or small business preferences indicated. All work must be performed with precision, as the integrity of the documentation directly impacts project oversight and compliance.

General Info

Vendor to manage and organize project records for Maryland Transit Administration to ensure compliance, accessibility, and audit readiness by July 17, 2026.

Agency

Maryland Transit AdministrationView Agency

NAICS

561410 - Document Preparation ServicesView NAICS

Place of Performance

MD, USA

Set-Aside

NONE