INDIVIDUAL RECRUITMENT ONLY NO AGENCIES NEED APPLY SUBJ:VACANCY AT THE NATO UNDERSEA RESEARCH CENTRE VACANCY NO.12/2003 A3 SENIOR ADMINISTRATOR (QUALITY MANAGER/INTERNAL AUDITOR) ATTN:CIVILIAN PERSONNEL OFFICER APPLICATIONS ARE INVITED FROM QUALIFIED CANDIDATES AND REDUNDANT STAFF FOR THE POSITION, SUBJECT TO FINAL AUTHORIZATION OF FUNDING, OF SENIOR ADMINISTRATOR (QUALITY MANAGER/INTERNAL AUDITOR) IN THE DIRECTORATE (PLANNING OFFICE). NATO GRADE : A3 1. DUTIES: UNDER THE GENERAL SUPERVISION OF THE DIRECTOR AND AS A MEMBER OF THE PAGE 2 RIFMS 6236 NATO UNCLASSIFIED PLANNING OFFICE STAFF, PERFORM THE DUTIES OF ISO 9001 MANAGEMENT REPRESENTATIVE (QUALITY MANAGER). THESE DUTIES INCLUDE: A. ENSURE THAT THE CENTRE S QUALITY PROCEDURES (WHICH COVER MOST OPERATING AREAS) ARE OPTIMISED TO MAXIMISE ITS OPERATIONAL EFFECTIVENESS: ASSIST THE CENTRE S MANAGEMENT TO SET PERFORMANCE OBJECTIVES FOR EACH PROCESS, ENSURE CONTINUAL IMPROVEMENT IN THE QMS BY IMPLEMENTING NEW PROCESSES AND PROCEDURES INCLUDING MANAGEMENT OF THE CHANGE, TRAINING AND FOLLOW-UP, MANAGE PERIODIC REVIEWS OF PROCESSES AND PROCEDURES TO ENSURE THAT THEY REMAIN EFFECTIVE AND EFFICIENT, COLLECT, MAINTAIN AND EVALUATE PERFORMANCE DATA ON THE EFFECTIVENESS OF PROCESSES AND PROCEDURES B.MONITOR THE OPERATION AND EFFECTIVENESS OF THE QUALITY MANAGEMENT SYSTEM: PRODUCE STATISTICAL INFORMATION AND REPORTS FOR MANAGEMENT ON THE EFFECTIVENESS / CONTINUAL IMPROVEMENT OF THE QMS MANAGE THE RESOLUTION OF ANOMALIES AND ISSUES, INCLUDING RECORDING, PROGRESS MONITORING AND FOLLOW-UP AND ADVISING ON THE CORRECT PAGE 3 RIFMS 6236 NATO UNCLASSIFIED OPERATION OF THE SYSTEM. PLAN AND ORGANIZING AN ANNUAL CYCLE OF INTERNAL QUALITY AUDITS TO REVIEW QMS PROCESSES TO ENSURE THAT THEY REMAIN COMPLIANT WITH INTERNAL REQUIREMENTS AND WITH THE ISO 9001 STANDARD. C. LIAISE WITH EXTERNAL PARTIES ON MATTERS RELATING TO THE QMS PREPARE FOR AND FACILITATE VISITS BY THE CENTRE S EXTERNAL AUDITORS TO ENSURE THAT SACLANTCEN RETAINS ITS ISO CERTIFICATION, COORDINATE THE CENTRE S AUDIT PROGRAMME WITH THOSE OF EXTERNAL AUDIT ORGANISATIONS MAINTAIN LINKS WITH OFFICIAL ISO CERTIFYING BODIES AND EXTERNAL AUDITORS TO MONITOR DEVELOPMENTS AND CHANGES TO THE STANDARD. D.ADDITIONALLY, PERFORM THE SECONDARY DUTIES OF INTERNAL AUDITOR IN ACCORDANCE WITH THE REQUIREMENTS OF THE NATO FINANCIAL RULES AND REGULATIONS (NFR), AND OTHER RELEVANT AMPLIFYING INSTRUCTIONS. MAJOR DUTIES INCLUDE: DEVELOP AN ANNUAL AUDIT PROGRAMME COVERING THE FINANCIAL ASPECTS OF THE CENTRE S OPERATIONS. PREPARE, FOR EACH AUDIT, A DETAILED PLAN DEFINING ITS SCOPE, OBJECTIVES AND APPROACH. CONDUCT AUDITS WITHIN THE APPROVED AUDIT PROGRAMME. REPORT ON THE RESULTS OF INDIVIDUAL AUDITS, HIGHLIGHTING STRENGTHS PAGE 4 RIFMS 6236 NATO UNCLASSIFIED AND WEAKNESSES IN CONTROL AND MAKING RECOMMENDATIONS FOR IMPROVEMENT. COORDINATE THE CENTRE S AUDIT PROGRAMME WITH THOSE OF EXTERNAL AUDIT ORGANISATIONS. PERFORM OTHER DUTIES AS ASSIGNED. 2. ESSENTIAL QUALIFICATIONS PROFESSIONAL MINIMUM FIVE YEARS EXPERIENCE IN AN AUDIT OR QUALITY- RELATED FIELD. MINIMUM TWO YEARS EXPERIENCE IN ISO QUALITY MANAGEMENT OR IMPLEMENTATION (OR THAT OF SIMILAR SYSTEMS SUCH AS AQAPS, TICK-IT.) KNOWLEDGE OF THE ISO STANDARDS. ABILITY TO ASSIMILATE AND EVALUATE MANAGEMENT SYSTEMS AND PROCESSES FOR ADEQUACY AND TO PROVIDE RECOMMENDATIONS FOR IMPROVEMENT. ABILITY TO OPERATE TO PROFESSIONAL STANDARDS AND WITH OBJECTIVITY OF MIND. EDUCATION/TRAINING UNIVERSITY DEGREE OR EQUIVALENT LEVEL QUALIFICATION IN AUDIT, MANAGEMENT, BUSINESS ADMINISTRATION, OR RELATED FIELD. SECURITY CLEARANCE ANY CONTRACT OFFERED WILL BE SUBJECT TO THE SUCCESSFUL CANDIDATE OBTAINING A NATO SECRET CLEARANCE. PAGE 5 RIFMS 6236 NATO UNCLASSIFIED LANGUAGE ENGLISH VERY GOOD 3. DESIRABLE QUALIFICATIONS PROFESSIONAL EXPERIENCE AS A QUALITY MANAGER OR INTERNAL AUDIT MANAGER. EXPERIENCE WITH CHANGE MANAGEMENT WITHIN A MULTI-NATIONAL ORGANIZATION. EXPERIENCE IN DEVELOPING ANALYSIS TOOLS AND DATABASES USING STANDARD SOFTWARE PACKAGES. EDUCATION/TRAINING TRAINING AS QUALITY MANAGER. LANGUAGE FRENCH AND ITALIAN 4. PERSONAL ATTRIBUTES HIGHLY MOTIVATED PERSON WHO CAN WORK INDEPENDENTLY AND HAVE THE CAPABILITY TO ANALYSE DETAILED PROBLEMS WHILE UNDERSTANDING THE WIDER CONTEXT. MUST HAVE THE ABILITY TO WORK IN HARMONIOUS COOPERATION IN A DEMANDING ENVIRONMENT WITH PEOPLE OF DIFFERENT NATIONALITIES AND OPINIONS, AND VASTLY DIFFERENT FIELDS OF EXPERTISE. 5. MANAGERIAL RESPONSIBILITIES PAGE 6 RIFMS 6236 NATO UNCLASSIFIED MUST HAVE THE ABILITY TO MANAGE STAFF FROM ALL LEVELS OF THE ORGANISATION, WHETHER HAVING LINE RESPONSIBILITY FOR THEM OR TEMPORARILY ASSIGNED AS QUALITY AUDIT TEAM MEMBERS. MUST MANAGE CHANGE BY WORKING WITH CENTRE MANAGEMENT AND STAFF AT ALL LEVELS. 6. PROFESSIONAL CONTACTS MUST MAINTAIN PROFESSIONAL CONTACTS WITH BOTH THE EUROPEAN QUALITY COMMUNITY AND INTERNAL AND EXTERNAL QUALITY AUDIT BODIES TO REMAIN ABREAST OF LATEST PRINCIPLES AND PRACTICES. 7. CONTRACT: THE SUCCESSFUL CANDIDATE WILL BE OFFERED A THREE-YEAR DEFINITE DURATION CONTRACT. THIS MAY BE FOLLOWED BY A FURTHER CONTRACT, THE TYPE AND DURATION OF WHICH WOULD BE DETERMINED AT THE APPROPRIATE TIME. SERVING STAFF MEMBERS WILL BE OFFERED A CONTRACT IN ACCORDANCE WITH THE NATO CIVILIAN PERSONNEL REGULATIONS. 8. DATE LIMIT: APPLICATIONS FROM SUITABLY QUALIFIED CANDIDATES, INDICATING VACANCY NUMBER AND JOB TITLE, SHOULD BE SUBMITTED USING THE OFFICIAL APPLICATION FORM AVAILABLE AT WWW.SACLANTC.NATO.INT, NOTE: PLACE OF EMPLOYMENT IS IN ITALY INIDIVIDUAL R4ECRUITMENT ONLY AGENCIES NEED NOT APPLYC
