R429--PATIENT DECONTAMINATION SERVICES

This is a Sources Sought Announcement Only. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business (e.g. Services Disabled Veteran Owned Small Business, Veteran-owned small business, etc.). Vendor must provide a capability statement that addresses the company s qualifications and ability to perform as a contractor for the work described below. The Veterans Affairs Northern California Health Care System (VANCHCS) is seeking a qualified contractor that can provide First Receiver Patient Decontamination Program (FRDP) hazardous materials incident training. All professionals providing services under the terms of this contract must be appropriately certified and possess the skills and experience to perform the services as required. The NAICS code for this acquisition is 624230 ($35M). All offerors must be registered in the System for Award Management (SAM) at www.sam.gov. All offerors should submit their information by email to contact@example.gov. Submissions should be received no later than Friday, June 5, 2020 by 3:00pm HST. (See draft Statement of Work). Statement of Work First Receiver Patient Decontamination Program (FRDP) Training, Maintenance, and Hazmat Response Project Veterans Affairs Northern California Health Care System Sacramento Medical Center (SMC) 1 GENERAL INFORMATION: Title of Project: VANCHCS Sacramento Medical Center First Receiver Patient Decontamination Program (FRDP) Training, Maintenance, and Hazmat Response Project Overview: The goal of this project is to establish a contract that will provide First Receiver Patient Decontamination Program (FRDP) hazardous materials incident training, response, and equipment maintenance services, to include Personal Protective Equipment (PPE) donning and doffing training for designate VA Northern California Health Care System (VANCHCS) Sacramento Medical Center (SMC) staff. This contract covers the services for: Address of the contract work site: Sacramento Medical Center (SMC) 10535 Hospital Way Mather, CA 95655 Contractor Furnished: The contractor will provide a full response team of a maximum of 30 technicians with FRDP operations level certification to respond to all SMC patient decontamination needs and hazardous materials spill incidents utilizing VANCHCS furnished equipment and supplies. Team must be able to respond seven days (7) per week, twenty-four (24) hours per day /365 days a year to SMC within 30 minutes. The contractor shall also provide the following services: Monthly training at contract work site for contractor work crew to include selected SMC emergency response staff on the following competencies: First Receiver Decontamination Program Operations Level Training Donning and doffing of Personal Protective Equipment Hazardous spill containment Infectious Disease Personal Protective Equipment Donning and Doffing training for up to 25 SMC patient care and ancillary staff Monthly Inventory and equipment inspection and maintenance services for SMC provided patient decontamination and personal protective equipment. Conduct one Hazmat patient decontamination drill per contract period that meets compliancy for OSHA and The Joint Commission Standards. Regulatory Compliance: The First Receiver Patient Decontamination Program (FRDP) training and response services offered under this contract must be performed in accordance with Title 29 of the Code of Federal Regulations 1910.120, Hazardous Waste and Emergency Response (HAZWOPER) First Responder/Receiver Operations and Awareness Level training to hospital based First Receivers. Performance: This contract is a full-service contract to include all necessary service calls, seven days (7) per week, twenty-four (24) hours per day. All service performed shall be approved by the Contracting Officer Representative (COR) at a price agreed to by the Contractor and Contracting Officer (CO). Contractor work shall not take place on Federal holidays or weekends unless directed by the COR. The contractor or designee must be available via telephone on a 24 hour a day/seven days a week basis. Emergency response for spill clean-up must be started within one hours of notification by the COR. This will be performed and invoiced separately. VA Observed Federal Holidays: New Year s Day Martin Luther King Jr. Holiday Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Any other day designated by the President of the United States as a Federal Holiday When a holiday falls on a Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, then preceding Friday is observed as the legal holiday CONTRACT AWARD MEETING The contractor shall not commence performance on the tasks in this SOW until the Contracting Officer or designee has conducted a kick-off meeting at the Sacramento Medical Center site or has advised the contractor that a kick-off meeting is waived. Travel costs for any meeting and initial visits to the site will be at the contactor s expense. CONTRACTOR PERSONNEL The primary contractor must demonstrate that the contract manager has at least 10 years of experience with hospital patient decontamination and hazardous waste management. Sub-Contractors have the same requirement. The names, telephone numbers and addresses of the contract manager and sub-contractor managers shall be provided. At least 10 verifiable references shall be provided the contractor and each sub-contractor. These persons must have also attended the 40-Hour Occupational Safety and Health Administration (OSHA) Hazardous Waste Operator Training (HAZWOPER) at least once. A resume must be provided along with copies of training certificates. A summary of the contractor s and sub-contractors Notices of Violations from inspection agencies for the prior 3 years shall be submitted. That summary shall include the violations and corrective actions. The use of any sub-contractors must be pre-approved by the CO and the COR. This information must be provided to the COR as part of the bid proposal, and annually thereafter in the first month of each optional year. Crew supervisors must have 5 years of experience in hospital patient decontamination and First Receiver Operations Level training (FRO). The name(s) of the initial onsite crew supervisor performing the site work shall be provided. Proof of current 40-Hour OSHA HAZWOPER training, and a resume must be provided. This information must be provided to the COR as part of the bid proposal, and annually thereafter in the first month of each optional year. Crew members must have 2 years of experience in First Receiver Operations level patient decontamination. The names of the initial onsite crew members performing the site work shall be provided. Proof of current 40-Hour OSHA HAZWOPER Training, and a resume must be provided. This information must be provided to the COR as part of the bid proposal, and annually thereafter in the first month of each optional year. The contractor shall ensure that all operations conducted under this contract are supervised by individuals that have been appropriately trained in the technical aspect of hospital patient decontamination and hazardous waste management. Contractor and sub-contractor personnel shall be trained in accordance with the contract requirements and all regulatory-required training. All new personnel will be approved by the COR. Additional training information will be provided to the COR upon request. The contract manager and the alternate shall have full authority to act for the contractor on all contract matters relating to the operation of this contract, i.e., all contract arrangements and required coordination. The contractor agrees that notice by the VANCHCS COR to designated contract manager or alternate contract manager shall constitute notice to the contractor and agrees to be bound by any commitments or representations made by the employee so designated. Due to the nature of the scope of work, and the requirement that onsite emergency services may be required, the contractor manger shall be located no more than 20 miles from the VANCHCS Sacramento Medical Center (SMC) located in Mather, California. Contractor personnel shall present a neat appearance and be easily recognized as contractor s employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that display the company s name. The contractor and sub-contractor personnel must have the ability to communicate by cellular telephone with the VANCHCS COR. The primary contractor must be able to be contacted within 10 minutes if an emergency has occurred at SMC and must be demonstrated in the bid proposal. Any mention of Contractor in this document shall include: sub-contractor, employee, or designee assigned by the Contractor. Within 5 days after award, the primary contractor shall submit the names and telephone numbers of the contract manager and an alternate contract manager, and the information outlined in this section. PERMITS AND RESPONSIBILTIES Required Permits and Licenses - The contractor shall, without additional expense to VANCHCS, be responsible for obtaining any necessary licenses, permits, notification, and documentation, complying with all applicable laws, codes and regulations in connection with execution of the work. Insurance and Liability - The contractor shall be responsible for all damages to persons or property that occurs as a result of the contractor or subcontractor s employees fault or negligence. Certificates of insurance for all required insurances shall be provided to the COR as part of the bid proposal, and annually thereafter in the first month of each optional year. CONTRACT EFFECTIVE PERIOD The Period of this contract will be effective from the date of contract award through September 30, 2020 with four one-year options from October through September of succeeding fiscal years. SHEDULE FOR DELIVERABLES First Receiver Decontamination Program (FRDP) and Personal Protective Equipment (PPE) training shall be conducted at least monthly as scheduled by the COR. Inventory of FRDP equipment and PPE shall be conducted at least monthly as scheduled by the COR. Patient Decontamination and Hazmat emergency response services will be performed on an as needed basis and must be approved by the COR. See summary Schedule of Deliverables in Table 1. This is a summary and shall not be considered inclusive. CHANGES OF STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor. REPORTING REQUIREMENTS The contractor will submit monthly training, equipment inventory and maintenance, and emergency response reports no later than the 15th day of the following month. The contractor will notify the COR at least 2 working days prior to any scheduling conflict or any other issue related to the performance of this contract. The contractor must report any spills, release or injuries immediately to the COR or in case of emergency to the VA Police at +1 (555) 000-0000 TRAVEL Travel may be needed for the kick-off and closing meetings and will be at the contractor s expense. GOVERNMENT RESPONSIBILITIES The Contracting Officer (CO), Contracting Officer Representative (COR) or designated person will provide point-of-contact information to the contractor. A COR will be designated to represent the Contracting Officer in furnishing technical guidance and advice under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to Contractor relative to the financial or legal aspects of the contract. Those matters are the responsibility of the Contracting Officer and shall not be delegated. Provide Contractor working space for the work performed at contact work site. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS All contractor employees who require access to the VA NCHCS campus must obtain a security badge from the VA Office of Security and Law Enforcement. Table 2 - SCHEDULE OF DELIVERABLES Deliverable Item Details Found in This Section Delivery Date One Contract manager information, subcontractors information, and initial crew information. 3.1 3.2 3.3 With bid proposal, when changes occur, and annually thereafter in the first month of each optional year. Two Certificates of insurance. 4.2 With bid proposal, when changes occur, and annually thereafter in the first month of each optional year. Three The contractor shall provide a monthly and annual report summarizing FRDP and PPE training and drill activity 8.1 The report shall be provided electronically by the 15th day of the following month.