This Solicitation opportunity from Ohio was posted on February 13, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Top

R&P - Special Events - Tent Table and Chair Rentals

Closed

RFQ029612State & Local

Submission Closed02/28/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 532289

New

SLED

Chair Back Stadium Seat Supplier/LessorThis subcontract agreement establishes a partnership for the supply or leasing of chair back stadium seats to support prime contractors on Texas A&M University Athletics projects. The scope of work includes managing rental agreements and delivering seating units to Kyle Field and other designated campus athletic facilities to ensure fan comfort during home sporting events. The selected provider must adhere to all Texas A&M University Athletics procurement standards. Interested parties should note that the response deadline for this opportunity is November 23, 2026, with the project falling under NAICS code 532289.

POSTED

DEADLINE

Lease and Rental and Purchase Services for Chair Back Stadium Seats

Solicitation # TAMU-RFP-27-5139

Texas A&M University Athletics is soliciting proposals under solicitation TAMU-RFP-27-5139 for the lease, rental, and purchase of chair back stadium seats. These seats are intended for use by fans at Kyle Field and other athletic facilities located on the campus in College Station, Texas. The solicitation period opened on October 28, 2026, and the deadline for responses is November 23, 2026. The scope of work includes the provision of the seats as well as the completion of their installation. Prospective vendors must submit their entire response through the Supplier Attachment section of the procurement portal. A critical requirement for all respondents is the submission of a State of Texas Subcontracting Plan, as failure to provide a plan that meets minimum requirements will result in disqualification. Payment terms are established as 100 percent Net 30, triggered by the latest of the following events: receipt of goods, receipt of invoice, completion of installation, or final acceptance. The primary point of contact for this effort is Jessica Gossett.

POSTED

DEADLINE

Scissor Lift Rental and LogisticsThis subcontract for Scissor Lift Rental and Logistics involves the supply and management of aerial work platforms for prime contractors working on PavCo projects at the Vancouver Convention Centre. The provider is responsible for delivering and removing electric, non-marking scissor lifts specifically suited for indoor commercial flooring at 1055 Canada Place, ensuring that functional equipment remains available on-site throughout the entire installation period. Managed under the Province of British Columbia, the contract is associated with NAICS code 532289. The solicitation was posted on October 27, 2026, with a response deadline of November 24, 2026. All performance of work will take place in Canada.

PavCo (BC Pavilion Corporation)

POSTED

DEADLINE

Event Equipment Rental and SetupThis subcontract agreement involves the supply and installation of temporary infrastructure for prime contractors supporting the Power Authority of New York for the 2027 Supplier Diversity Expo. The scope of work includes the delivery, setup, and teardown of essential event furniture and equipment, specifically tables, chairs, linens, booth partitions, and AV equipment, to be delivered and installed at the WPO Westchester site. The contract is categorized under NAICS code 532289 for event equipment rental and setup. To ensure compliance and safety during on-site installation, the contractor is required to maintain general liability insurance. The solicitation was posted on October 26, 2026, to facilitate the necessary logistical support for the upcoming expo.

Power Authority of New York

POSTED

DEADLINE

Climate-Controlled Storage ServicesThis subcontract for Climate-Controlled Storage Services supports the State of Alaska Department of Public Safety by providing secure, heated warehouse space for household goods related to Trooper relocation projects. Located in Anchorage, the facility must adhere to all safety and fire codes, featuring comprehensive fire protection systems including sprinklers, alarms, and extinguishers, as well as a managed pest control program. The primary objective is to provide prime contractors with a reliable environment for the temporary storage of goods for durations of up to 30 days. This specialized service ensures that relocated items are kept in a climate-controlled and secure setting to maintain their condition during the transition process.

POSTED

DEADLINE

Commercial Tent and Canopy Equipment SupplierThis subcontract agreement establishes a partnership for the supply and rental of commercial-grade temporary shelter structures to support prime contractors on emergency response projects for the City of Pompano Beach. The scope of work includes the provision of frame tents, pole tents, canopies, sidewalls, and necessary anchoring systems, along with essential life-safety equipment such as exit signs and fire extinguishers. All delivered equipment and accessories must be transported to designated sites and utilize flame-resistant materials that strictly adhere to the Florida Building Code and Florida Fire Prevention Code. Managed by the Procurement and Contracts agency in Florida, this opportunity is categorized under NAICS code 532289. Interested parties must submit their responses by the deadline of December 3, 2026. The contract ensures that emergency response infrastructure meets all regional safety and regulatory standards to provide secure temporary sheltering during critical city operations.

Procurement & Contracts

POSTED

DEADLINE

Furniture and Equipment Storage ServicesThis subcontract for Furniture and Equipment Storage Services provides secure warehouse space for prime contractors working on California Air Resources Board projects. The scope of work includes both temporary and long-term storage solutions utilizing industrial racking systems and vault storage to manage inventory and ensure the secure storage and retrieval of assets. To qualify for this engagement, providers must maintain necessary warehouse insurance and hold specific security certifications. Interested parties should note that the response deadline for this opportunity is November 9, 2026, and the services fall under NAICS code 532289.

State Air Resources Board

POSTED

DEADLINE

Business Equipment Rental ProviderThis subcontract opportunity is for a Business Equipment Rental Provider to support prime contractors on City of Monterey conference center projects. The selected provider will be responsible for supplying and maintaining a variety of business office equipment, including copiers, scanners, fax machines, and printers, for both clients and exhibitors. Key deliverables include the timely delivery of functioning equipment to the site in Monterey, California, and the provision of ongoing technical support to ensure all devices remain operational throughout the duration of the events. The solicitation was posted on October 21, 2026, with a response deadline of November 19, 2026. Operating under NAICS code 532289, this contract focuses on the essential logistical and technical support required to maintain business operations within the conference center environment.

POSTED

DEADLINE

Event Production and Equipment RentalThis subcontract for Event Production and Equipment Rental supports prime grantees of the DC Department of Small and Local Business Development for the H Street Northeast Corridor project in Washington. The selected provider is responsible for the supply, delivery, and installation of essential physical infrastructure, including stages, PA sound systems, lighting, tents, tables, chairs, and portable generators, ensuring all equipment is fully operational for event activation. The contract requires the provider to maintain general liability insurance specifically for installations in public spaces. Interested parties must respond by November 25, 2026, regarding this opportunity which falls under NAICS code 532289.

DC Sepratment of Small and Local Business Development

POSTED

DEADLINE

Audio-Visual Equipment RentalThis subcontract for Audio-Visual Equipment Rental supports prime contractors managing event projects for the Texas Office of the Governor. The selected provider is responsible for supplying and renting professional AV hardware, including sound systems, microphones, projectors, and screens, in strict accordance with established event production plans. All equipment must adhere to the Acceptable Quality Level defined by office staff to ensure fully functional hardware throughout the duration of each conference. The opportunity was posted on October 16, 2026, with a response deadline of November 16, 2026. Classified under NAICS code 532289, the contract falls under the jurisdiction of the Texas Executive agency for the Governor. Interested parties can find further details through the provided smartbuy portal link.

POSTED

DEADLINE

Conference Furniture and Room Layout SuppliesThis subcontract for Conference Furniture and Room Layout Supplies supports prime contractors managing professional learning projects for the Putnam County School District. The scope of work involves the delivery, setup, and configuration of furniture for 10 to 15 breakout rooms, as well as providing essential items for general sessions, including podiums, registration tables, and lounge seating. Required equipment includes folding tables, ergonomic conference chairs, and room dividers, all of which must be installed according to the specific layouts provided by the coordinator. Managed by the Florida Purchasing agency, the opportunity was posted on October 16, 2026, with a response deadline of November 9, 2026. The project falls under NAICS code 532289, focusing on the specialized provision and arrangement of furniture to facilitate educational and professional training environments.

POSTED

DEADLINE

Event Furniture and Linen SupplyThe Event Furniture and Linen Supply subcontract, managed by DAS Procurement for the state of Connecticut, involves providing essential rental inventory for prime contractors operating on Connecticut Department of Energy and Environmental Protection state park projects. The scope of work includes the delivery, staging, and pickup of tables, chairs, silverware, glassware, and industry-standard clean linens and tableware directly at event sites. Qualified providers must possess a standard business license and the necessary logistics capabilities to handle the transport and staging of equipment. This opportunity was posted on October 15, 2026, with a response deadline of November 14, 2026. Interested parties can find further details through the CTSource Bid Board.

DAS Procurement

POSTED

14 days ago

DEADLINE

in 15 days

AI Contract Overview

This contract establishes an Indefinite Quantity Agreement for the rental of tents, tables, chairs, and other event supplies, primarily intended to meet the needs of the City of Ohio's Recreation and Parks - Youth Sports department. The agreement is set to run until March 31, 2026, with an estimated annual expenditure cap of up to $50,000, though this is only an approximation for bidding purposes and does not guarantee any minimum purchase amount. The City will issue individual purchase orders as required during the contract term, and the total obligation will not exceed the amount specified in each purchase order. Any unspent funds remaining after the contract expiration will be canceled, emphasizing the need for timely utilization of allocated funds. Bidders are instructed to provide unit costs for the listed items, with the option to include additional charges and fees not explicitly mentioned, which will not be approved unless included in the bid. The submission should ideally include a comprehensive catalog of items and prices, with prices FOB Destination Freight Prepaid & Allowed unless specified otherwise. All bids must be submitted via email to Earl MacGregor by February 28, 2025, at 1 pm. The contract aims to secure flexible, on-demand event supplies, supporting the City's ongoing event needs without guaranteeing specific purchase volumes, and emphasizes clarity and completeness in bid submissions to facilitate efficient procurement.

General Info

Agency

Ohio → Recreation and Parks - Youth Sports

NAICS

532289 - All Other Consumer Goods Rental

Place of Performance

OH, USA

Set-Aside

NONE

Documents

Indefinite Quantity Agreement for Event Supply Rentals

rfq

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedFeb 13

Solicitation

Response DeadlineFeb 28

Deadline has passed

Submission Closed

02/28/2025, 12:00:00 AM UTC

Find active opportunities like this

Get full access to discover similar active contracts, track opportunities, and build proposals with AI assistance.

Organization & Contact Information

AgencyOhio → Recreation and Parks - Youth Sports

Contacts1 person available

OfficeN/A

Organization / AgencyOhio → Recreation and Parks - Youth Sports

Office AddressN/A

Contacts

Earl MacGregorGovernment Official

contact@example.gov

Full Description

PURPOSE: To establish an Indefinite Quantity Agreement for tent, table, chair, and event supply rentals on an as needed basis. The estimated dollar amount to be spent on this agreement is up to and not to exceed $50,000.00. This is an estimate of the annual needs of the City under this Agreement and are for bidding purposes only. This estimate is not to be construed as representing an actual order for that amount, or a guarantee that any minimum amount will actually be purchased. Subsequent to the acceptance of an offer, individual written purchase orders may be issued as needed by the City to purchase items listed herein during the term of the agreement. At no time shall the obligation of the City agency exceed the dollar amount of any associated purchase order. The Agreement will expire on 3/31/2026. Any available funds not obligated by the City by means of a Purchase Order on or prior to that date shall be cancelled after that date. BIDDING INSTRUCTIONS: The list of items is just an example of common needs from previous years. At a minimum, please provide the unit cost as requested. These additional line items will be made available to the City at the pricing submitted through the Indefinite Quantity Agreement expiration date. Bidder must add any additional charges and fees not covered in the lines. Any charges not specifically listed here will not be approved for payment, should a purchase order be awarded. If possible, please provide a full catalog of items and prices made available (this method is preferred so as many items a possible are included in the agreement). Prices shall be FOB Destination Freight Prepaid & Allowed unless otherwise specified. Please email full catalog with pricing or completed spreadsheet to Earl MacGregor at contact@example.gov by deadline (February 28, 2025, at 1pm).