REFRIGERATED AND DRY FREIGHT TRUCKS AND LIFTGATE MAINTENANCE SERVICES

School District U-46 is seeking a qualified vendor to provide comprehensive maintenance, repair, and inspection services for its fleet of seven refrigerated trucks with liftgates and four dry freight trucks. The contract requires full-service support including preventive maintenance, safety inspections, tire replacement, fluid and brake checks, refrigeration and cooling system repairs, and emissions system compliance, all performed using OEM or district-approved parts to meet or exceed manufacturer specifications. Work must be conducted without additional compensation unless pre-authorized, and all repairs must be backed by a 90-day warranty on workmanship. The agreement has an initial three-year term with the possibility of two one-year extensions, contingent on mutual agreement. Performance is required at any U-46 school or facility between 8:00 a.m. and 3:00 p.m. Central Time, with deliveries made F.O.B. destination and freight and insurance prepaid. The contract is structured as an RFP with IDIQ-like flexibility, allowing the district to adjust service volumes without minimum purchase obligations. Proposals must be submitted exclusively through the Euna Procurement portal by August 5, 2026, and include a title page, signed transmittal letter, completed bid form with itemized pricing, three vendor references, billing and delivery capability acknowledgments, a litigation disclosure, a warranty statement, and optional supplemental information limited to three pages. The district evaluates proposals using a trade-off methodology, weighting pricing at 30%, approach and methodology at 25%, accuracy of scope at 20%, compatibility at 15%, and experience at 10%. Award is not guaranteed to thelowest-priced offeror; value is prioritized over cost. Offerors must certify compliance with Illinois laws including the Drug-Free Workplace Act, the Human Rights Act, and the requirement for criminal background checks on all employees with student contact. They must also confirm the absence of asbestos and prohibit use of hazardous materials. Insurance requirements mandate $1 million commercial and auto liability, $500,000 workers’ compensation, and $10 million umbrella coverage, with the district named as an additional insured. Indemnification obligations, non-assignment clauses, and survival of liability for latent defects after contract termination are enforceable. Invoices must be mailed to the U-46 Accounts Payable Department at 355 E. Chicago St., Elgin, IL 60120, and payment is contingent upon available appropriations under the district’s budget. No federal