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Replacement of Chillers and Pumps - FCC Oakdale, LA

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15BGCS26Q51800001Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Federal Bureau of Prisons at FCC Oakdale in Louisiana is seeking market input for a potential future procurement to replace chillers and centrifugal pumps at its facility. This sources sought notice aims to identify qualified vendors capable of supplying new air-cooled chillers and associated pumps, with installation to be performed in-house by FCC Oakdale HVAC staff. The requirement includes nine Trane Sintesis RTAF115E chillers at 115 nominal tons and two Trane CGAM scroll chillers at 80 nominal tons, all must meet specific technical criteria including 460V/60Hz/3-phase power, use of R-513A or R-454B refrigerant, UL listing, ASME compliance, and adherence to ASHRAE 90.1 standards up to 2016. Additionally, ten and nine centrifugal pumps of the Bell & Gossett Series 1510 or equivalent are required, differing only in discharge and suction sizes while maintaining identical performance specs of 150 GPM, 100 ft head, and 5 HP. Manufacturer-certified start-up services for all chillers must be provided after installation. Vendors must submit a capability statement on company letterhead detailing their ability to meet all salient equipment requirements, estimated delivery timelines, past performance examples, GSA/FSS/GWAC contract numbers, employee count, and current business size and socio-economic status under NAICS code 333415. Nonmanufacturer small businesses must confirm they are primarily engaged in retail or wholesale, intend to take ownership of the equipment, identify the manufacturer they will source from, and attest to their understanding of the nonmanufacturer rule. Delivery of all new, undamaged equipment along with complete product data, installation guides, shop drawings, equipment schedules, and warranty documentation is required within 270 days of contract award. Responses are due by July 6, 2026, and are voluntary; they do not constitute an offer or create a binding contract but may influence the Government’s future acquisition strategy, including potential set-asides or competition structure. All correspondence should be directed to Jim Seratt at the provided email address.

General Info

Procurement for nine 115-ton and two 80-ton chillers, ten Pump Set A, nine Pump Set B units, delivery in 270 days, startup services required.

Agency

Department Of Justice → FaoView Agency

NAICS

333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing View NAICS

Place of Performance

Oakdale, LA, 71463, USA

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

1 update
PhaseSources Sought
Posted

Sources Sought

Amendment 1

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Response Deadline

Submission deadline

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Organization & Contact Information

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AgencyDepartment Of Justice → Fao
Contacts2 people available
OfficeGRAND PRAIRIE, TX, 75051, USA
Organization / Agency
Department Of Justice → Fao
View Agency Profile
Office AddressGRAND PRAIRIE, TX, 75051, USA
Contacts
Jim Seratt
contact@example.gov
Patrick Ford
contact@example.gov

Full Description

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FCC Oakdale – B&F PROJECT 26Z5AW6
Replace Chillers and Pumps – Supply Only


This is a Sources Sought Notice issued for market research information and planning purposes only. It does not constitute a solicitation and responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

Participation is voluntary and a response is not required to compete in any potential future solicitation. However, responses to this notice may influence the Government’s development of a future requirement and future acquisition strategy (e.g. set-aside, full and open competition).

Respondents will not be notified of the results of this market research effort. No reimbursement will be made for any costs associated with responding to this Sources Sought Notice.


1. Agency and Location


Federal Bureau of Prisons (FBOP)
Federal Correctional Complex (FCC) Oakdale
1507 East Whatley Road, Oakdale, LA 71463


2. Purpose


FCC Oakdale seeks to identify capable contractors able to furnish and deliver air‑cooled chillers, centrifugal pumps, and provide manufacturer‑certified start‑up services. Installation will be performed by FCC Oakdale HVAC staff.


3. Required Equipment and Salient Characteristics


All equipment must be new, meet all Federal, State, and local codes, and conform to the salient characteristics below. Information is taken directly from the specification sheet.


A. Chillers


1. Trane Sintesis Air‑Cooled Chiller – Model RTAF115E (Brand Name or Equal)


Quantity: Nine (9)
Salient Characteristics:
• 115 nominal tons
• High‑efficiency unit
• Voltage: 460V / 60Hz / 3‑phase
• Refrigerant: R‑513A
• UL listed
• ASME pressure vessel code compliant
• Meets ASHRAE 90.1 (all versions up to 2016)


2. Trane CGAM Air‑Cooled Scroll Chiller (Brand Name or Equal)


Quantity: Two (2)
Salient Characteristics:
• 80 nominal tons
• High‑efficiency unit
• Voltage: 460V / 60Hz / 3‑phase
• Refrigerant: R‑454B
• UL listed
• ASME pressure vessel code compliant
• Meets ASHRAE 90.1 (all versions up to 2016)


B. Centrifugal Pumps


(All pumps Bell & Gossett Series 1510 or equal.)


1. Pump Set A


Quantity: Ten (10)
Salient Characteristics:
• 8" impeller
• 150 GPM
• 100 ft head
• 5 HP
• 230–460V
• 2½" discharge
• 3" suction


2. Pump Set B


Quantity: Nine (9)
Salient Characteristics:
• 8" impeller
• 150 GPM
• 100 ft head
• 5 HP
• 230–460V
• 2" discharge
• 2½" suction


C. Chiller Start‑Up Services


Following in‑house installation, the contractor shall provide a certified manufacturer’s representative to perform initial start‑up of all chillers.


4. Delivery Requirements


Contractor shall:
• Verify quantities prior to shipment
• Provide factory‑supplied components, controls, and accessories
• Deliver all equipment to FCC Oakdale
• Provide manufacturer product data, installation requirements, and warranty materials
• Coordinate delivery with the Government
• Deliver equipment new and free of damage
• Complete delivery within 270 days after contract award


5. Submittals Required Upon Delivery


• Product data sheets
• Manufacturer specifications
• Chiller shop drawings
• Equipment schedules
• Warranty documentation


6. Applicable NAICS Codes and Size Standards


333415 – Air‑Conditioning and Warm Air Heating Equipment and Commercial Refrigeration Manufacturing
• Small Business Size Standard: 1,350 employees


7. Requested Information from All Interested Vendors To Be Provided on Company Letterhead


  1. Company name, address, point of contact, phone, email
  2. UEI and CAGE code
  3. Capability statement showing ability to supply equipment meeting all salient characteristics
  4. Estimated delivery timeframes
  5. Past performance examples for similar HVAC equipment supply
  6. Any applicable GSA/FSS/GWAC contract numbers
  7. Current number of Employees
  8. Current business size/status for your organization for the NAICS code listed above
    1. List any socio-economic statuses applicable for the organization
       
    2. Are any stated socio-economic status(es) certified and active in the SBA’s Small Business Search (https://search.certifications.sba.gov)? (e.g. VOSB, SDVOSB, WOSB, EDWOSB)
       
  9. Required Information from Small Business Nonmanufacturers of the Equipment Being Procured To Be Provided on Company Letterhead
    1. Confirm that your company is primarily engaged in retail or wholesale and normally sells the type of equipment being procured
    2. Confirm that your company intends to take ownership or possession of the equipment being procured in a manner consistent with industry practice
    3. Identify the manufacturer from which you intend to obtain the equipment being procured
    4. Confirm your organization is aware and capable of meeting the requirements of clause 52.219-33, Nonmanufacturer Rule, should they be successful for a future award.

8. Response Deadline


Responses requested by:
July 6, 2026


9. Submission Contact


Jim D. Seratt
Contracting Specialist (Contractor)


Field Acquisition Office
Federal Bureau of Prisons
Email: jseratt1@bop.gov

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