Request For Information (RFI): Professional Administrative Support Services

UPDATE AS OF 20 DECEMBER 2024: The Government has provided responses to questions asked by the market. The response due date/time has been extended to 3 January 2025 1700EST to allow for interested vendors to respond. DESCRIPTION The Army Contracting Command - Detroit Arsenal (ACC-DTA), in support of the United States Intelligence and Security Command (INSCOM), is seeking information on contractors interested in and capable of supporting its requirements for Professional Administrative Support Services at INSCOM Headquarters and all Major Subordinate Commands (MSC) as described in the attached DRAFT Performance Work Statement. THIS IS A SOURCES SOUGHT NOTICE ONLY. This RFI is issued pursuant to the Federal Acquisition Regulation (FAR) Part 10. This RFI is issued for informational, market research and planning purposes only. It does not constitute a Request for Proposal (RFP), Request for Quote (RFQ) or a promise to issue an RFP or RFQ in the future. This notice does not commit the Government to contract for any supply or service whatsoever. Further, ACC-DTA is not at this time seeking proposals and will not pay for any information or administrative cost incurred in responding to this RFI. All costs associated with responding to the RFI will be solely at the responding party's expense. Please be advised that all submissions become Government property and will not be returned. Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. Interested parties are responsible for adequately marking proprietary, restricted, or competition sensitive information in their response. Not responding to this notice does not preclude participation in any future RFP, if issued. If a solicitation is released, it will be synopsized. It is the responsibility of potential offerors to monitor the government site for additional information pertaining to this requirement. The purpose of this RFI is to gain knowledge of interest, capabilities, and qualifications of various members of industry, specifically the Small Business Community: Small Business, Section 8(a), Historically Underutilized Business Zones (HUB-Zone), Service-Disabled Veteran-Owned Small Business (SDVOSB), Women-Owned Small Business (WOSB), and Economically Disadvantaged Women-Owned Small Business (EDWOSB). The Government must ensure there is adequate competition among the potential pool of responsible contractors. Small business, Section 8(a), HUBZone, SDVOSB, WOSB, & EDWOSB businesses are highly encouraged to participate. BACKGROUND The U.S. Army INSCOM executes mission command of operational intelligence and security forces; conducts and synchronizes worldwide multi-discipline and all-source intelligence and security operations; delivers linguist support and intelligence-related advanced skills training, acquisition support, logistics, communications, and other specialized capabilities in support of Army, Joint, and Coalition Commands and the U.S. Intelligence Community. INSCOM programs are organized to provide mission-specific support worldwide. INSCOM supports these missions using various stand- alone contracts, General Services Administration (GSA) schedules, Government-wide Acquisition Contracts (GWACs), and other Component agreement vehicles. SCOPE The purpose of this effort is to provide non-personal professional administrative support services for continued operations to include a program manager, human resource specialists, administrative assistants, and executive administrative assistants in support of INSCOM programs, projects, and initiatives in the INSCOM portfolio. The estimated period of performance of this acquisition consists of one 12-month base period with four 12-month option periods. Estimated award date is October 2025. The contract type is anticipated to be Firm Fixed Price Level-of-Effort (FFP-LOE). REQUIRED CAPABILITIES The Contractor shall provide all personnel and services, supervision, and other items and non- personal services necessary to perform Professional Administrative Support services as defined in the PWS such as program manager, executive assistant, and human resources specialist. ACC-DTA has provided a DRAFT PWS which can provide insight as to the job description of each role. The work to be performed under this contract will be performed at various Continental United States (CONUS) and Outside of the Continental United States (OCONUS) locations. CONUS locations include, but are not limited to: Virginia, Maryland, Georgia, and Texas. OCONUS locations include, but are not limited to: Hawaii, Italy, Germany, and the Republic of Korea (ROK). SPECIAL REQUIREMENTS Personnel and Facility Security Clearances: DD Form 254 Contract Security Classification Specification shall apply to this requirement. The Contractor shall possess and maintain a Top Secret (TS) facility clearance at contract award and for the life of the contract. Contractor personnel performing work must be United States citizens, have an active Department of Defense (DoD) Top Secret/SCI security clearance based on a single scope background investigation at time of award and must maintain the individual security clearance for the life of the contract. ELIGIBILITY The applicable NAICS code for this requirement is 561110 - Office Administrative Services. The size standard is $12.5 Million. The Product Service Code (PSC) is R699 Support-Administrative: Other. REQUESTED INFORMATION As part of the sources sought response, vendors should describe their capabilities and experience as it pertains to the required services and required vendor capabilities listed above. Contractors shall demonstrate their experience providing services to government or private sector customers comparable to this requirement in terms of scope, size, and complexity. Interested parties are requested to submit a capabilities statement of no more than ten (10) pages in length in Times New Roman font of not less than 10-point size. Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. The deadline for a response to this request is no later than 2PM, EST, 24 December 2024. At a minimum, responses should include the following information: Business Name, mailing address, phone number, Commercial and Government Entity (CAGE) Code, Unique Entity ID (UEI) number, company website, and e-mail of designated point(s) of contact. Business Type: based upon applicable North American Industry Classification System (NAICS) code 561110 - Office Administrative Services is preferred.To be considered for a Small Business set-aside, at least 50 % of the cost of contract performance incurred for personnel shall be expended for employees of the responder. Does your company have a minimum of a Defense Security Service (DSS) TOP SECRET Facility Clearance at the present time? Does your company have a current Defense Contract Auditing Agency (DCAA) approved accounting system necessary for performing cost type contracts? If not, describe how you will satisfy this requirement. Names of current or recent customers and a brief description of the work performed for each customer. Responses should include past performance references of similar size, complexity, and scope. Information should be pertinent and specific. Please list a point of contact name, telephone number and email for each reference. Federal government contract vehicles (include vehicle number), if any, under which Office Administrative Services may be acquired. Based only on those contracts your company holds, which SIN(s), Pool(s), or Constellation(s) would you recommend are applicable to this requirement? ADDITIONAL INFORMATION AND SUBMISSION DETAILS If your organization has the potential capacity to perform these contract services, please provide the following information: What type of work has your company performed in the past in support of the same or similar requirement(s)? Describe your personnel policies and benefits in terms of how it has enabled you to recruit, hire and retain qualified personnel. How long would it take for your company on average to identify and resource allocate personnel for this requirement? Has your company managed a task/effort of this scope? If so, provide details. Do you provide this service commercially? What specific technical skills/expertise does your company possess which demonstrate your capability to perform the tasks? If your company a small business concern and is awarded the contract, will you able to perform at least 50% (percent) of the work? In your estimation, how much of this potential requirement would your company need to subcontract to other companies? What expertise does your company possess to ensure contract transition within thirty (30) days of award? Has your company conducted contract transitions within thirty (30) days of contract award to include no interruption of operations during the transition? If so, please provide Contract Number(s), Point of Contact(s) (POCs), e-mail address, phone number, and a brief description of your transition effort. Does your company have experience managing/maintaining a subcontract? If so, provide details. If significant subcontracting or teaming is anticipated to deliver technical capability, organizations should address the administrative and management structure of such arrangements. The Government will evaluate market information to ascertain potential market capacity to: provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated; secure and apply the full range of corporate financial, human capital, and technical resources to successfully perform similar requirements; implement a successful project management plan which includes compliance with program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel; and risk mitigation; and provide services under a performance-based service acquisition contract. Your response to this RFI, including any capabilities statement, shall be electronically submitted to the Contract Specialist in either Microsoft Word or Portable Document Format (PDF), via email at contact@example.gov. All data received in response to this RFI that is marked or designated as corporate or proprietary will be fully protected and not released by the Government to outside sources. The email subject line must read: - RFI Response - INSCOM PROFESSIONAL ADMINISTRATIVE SUPPORT SERVICES. All questions must be submitted to the contract specialist identified above by NO LATER THAN 4PM EST on 16 December 2024. Telephone inquiries will not be accepted, and phone messages will neither be acknowledged nor returned. Likewise, no feedback or evaluations will be provided to companies responding to this announcement. The Government is not committed or obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought Announcement.