Request for Qualifications for Olympic Authority Event Signage

The New York State Olympic Regional Development Authority (Olympic Authority) has issued a Request for Qualifications (RFQ) to establish a pool of pre-qualified vendors capable of providing comprehensive signage services for various Olympic events and venues across Essex, Ulster, and Warren Counties in New York. The RFQ, posted on July 7, 2025, seeks vendors with the ability to design, produce, deliver, and install high-quality event signage consistent with the Olympic Authority’s branding standards. Submissions, which are continuously accepted, must include baseline pricing and demonstrate the vendor’s service capabilities. Vendors determined qualified will enter into a one-year Master Agreement, creating a framework for future project-specific competitive selections where vendors will provide all labor, materials, and services required for signage projects. This Master Agreement is a prerequisite before any work authorization or purchase order is issued. Key contract requirements include adherence to the Olympic Authority’s insurance mandates, submission of key personnel information, and provisioning of competitive and firm pricing valid for at least 45 days post-submission deadline. The signage work encompasses a broad scope including branded graphics, directional signage, sponsorship activation, and spectator engagement materials, delivered primarily under short-notice international event schedules, with typical project values ranging from $15,000 to $25,000. Delivery and installation occur at multiple venues such as Lake Placid, Wilmington, North Creek, and Highmount. Pricing is specified as net, FOB destination. Evaluation of vendors involves cost, availability, technical capability, prior performance, and event-specific needs, but no formal weighting or scoring methodology is provided. Contracts lack federal-standard FAR clauses; rather, they incorporate internally developed terms and conditions. The Olympic Authority reserves audit rights for compliance verification, and there are no specific security clearance or organizational conflict of interest provisions. All proposals must be submitted electronically in PDF format or by mail for large files, addressed to designated contacts at the Olympic Authority’s Lake Placid office.