RFB-758-2600000688-2 | Overnight Security (unarmed) Service for KY Horse Park

The Kentucky Horse Park is seeking qualified vendors to provide unarmed overnight security services under a master agreement with an initial two-year term and the potential for up to four additional two-year renewals, contingent upon mutual written agreement. The solicitation, issued as RFB-758-2600000688-2, requires proposals to be submitted electronically via the Kentucky Vendor Self Service portal by July 28, 2026, with no paper submissions accepted. Evaluation will be based on a best-value ranking approach, with price per hour carrying 95% weight and equine experience accounting for 5%, emphasizing cost efficiency while recognizing relevant industry background. All work is to be performed on-site at the Kentucky Horse Park, with delivery and performance governed by F.O.B. Destination terms, meaning the vendor assumes all risk and cost until services are rendered and accepted at the location. Vendors must carry $1 million in auto liability insurance from an insurer rated at least B+ by AM Best, with the Commonwealth of Kentucky named as an additional insured, and are prohibited from using captive or fronting arrangements without prior approval. Compliance with state laws is mandatory, including payment within 30 working days of invoice submission, adherence to KRS 45A.485 and 45A.490–494 for tax compliance and resident bidder preferences, and submission of annual affidavits to claim qualified bidder or resident status. Contractors must also comply with CIO-126 policy, disclosing all use of generative AI in performance and strictly prohibiting the use of Commonwealth confidential data to train AI systems without written authorization. Additional requirements include the submission of valid ACORD insurance certificates, monthly invoices documenting service hours, and biannual vendor sales volume reports. No federal acquisition regulation clauses apply; instead, the contract is governed by Kentucky state contractual provisions covering indemnification, liquidated damages, termination for convenience or default, inspection and acceptance, records retention, audit rights, and non-discrimination. The contract includes no formal designation of a COR or COTR; Angie Johnson of the Office of Procurement Services serves as the primary point of contact. There is no stated estimated contract value, pricing details are to be provided by respondents, and no UEI or CAGE codes are required.