RFB-758-2700000024-5 | Janitorial Services for KY State Treasurer

The Kentucky State Treasurer is soliciting janitorial services for its West Frankfort Office Complex located at 1050 US HWY 127 South, Suite 100, Frankfort, KY, with services scheduled Monday through Friday from 5:00 PM to 10:00 PM and optional weekend hours from 7:00 AM to 3:00 PM. The contract covers routine cleaning tasks including semi-annual deep cleaning of carpets and tile floors, moving and returning furniture (excluding designated equipment), and upon-request deep sanitization services. Performance is evaluated through monthly or bi-monthly on-site inspections requiring signed verification by both vendor and agency representatives, with deficiencies needing correction within 48 hours. The contract is structured as a master agreement with an initial term ending July 31, 2027, and up to four optional two-year renewals subject to mutual written approval. All work must comply with specifications outlined in the solicitation, with any deviations or substitutions required to be pre-approved and documented. F.O.B. Destination terms apply, making the vendor responsible for all freight and delivery costs. The solicitation does not include pricing details, though the total contract value remains unspecified and estimates are not guaranteed. Evaluation of proposals will be based on a best value trade-off approach with price accounting for 80% of the total score, customer review feedback for 10%, and years in business for the remaining 10%. Bidders must provide proof of insurance coverage with an AM Best rating of B+ or higher, failure of which renders a bid non-responsive. Contractors are required to maintain $1,000,000 per occurrence commercial general liability insurance with the Commonwealth named as additional insured on a primary and non-contributory basis, and all subcontractors must meet identical insurance standards. Vendors must be registered with the Kentucky Secretary of State if foreign, comply with accessibility laws including Section 504 and Section 255, and disclose any violations of Kentucky tax, employment, or workers’ compensation laws from the past five years. Participation in prohibited boycotts is forbidden, and any use of generative AI in preparing the proposal must be formally disclosed. Proposals must be submitted electronically via the Kentucky eProcurement system in Word, Excel, or PDF format by August 4, 2026, at 1:30 PM EST, and late submissions are not accepted. Payment will be processed within 30 working days of