RFB / Virtual Reality Headsets

The Cherokee Nation is soliciting bids for the procurement of Drones and Gaming items, with a primary focus on the Apple Pro Vision (M5, 256GB) virtual reality headsets, requiring a quantity of ten units. All submitted products must meet or exceed the detailed technical specifications, including a dual micro-OLED 3D display system with a resolution of approximately 3660 x 3200 per eye, 92% DCI-P3 color gamut, 90–120 Hz refresh rates, Wi-Fi 6E and Bluetooth 5.3 connectivity, eye tracking, hand gesture recognition, Optic ID iris authentication secured in a Secure Enclave, and an external 353g battery providing up to 2.5 hours of general use. Bidders offering alternative products must provide complete specifications demonstrating equivalence or superiority to the specified model. The solicitation, identified as Procurement #164629, was posted on June 1, 2026, with bids due by 5:00 p.m. on June 4, 2026, and must be submitted in writing to georgette-smith@cherokee.org using the mandatory bid response sheet, which requires full completion of product details, unit and extended pricing, delivery fees, and grand total. Late or incomplete submissions will be returned unopened and deemed ineligible. Award will be made to the lowest responsible and responsive bidder based on price and other factors, with Indian preference given only to firms certified by the Cherokee Nation Tribal Employment Rights Office (TERO), which must be documented and included in the bid. All offerors must submit certifications confirming they are not debarred, suspended, or ineligible for federal or tribal contracts, have no criminal convictions or civil judgments related to fraud or public contracting within the past three years, and have not had any contracts terminated for default during the same period. The Buy American Act applies, requiring all iron, steel, and manufactured goods to be produced in the United States. Bidders are prohibited from engaging in any verbal negotiations with Cherokee Nation employees; all communications must be in writing and originate from the designated point of contact, Georgette Smith. Successful bidders must deliver all items no later than June 19, 2026, and are required to pay their own suppliers within ten days of receiving payment from the Cherokee Nation. Bids may not be withdrawn for thirty days following the submission deadline, and the