RFP 1220-2026-4203 City of Abbotsford – Solid Waste Program – Container Management Services

The City of Abbotsford is seeking a contractor to provide comprehensive Container Management Services for its Solid Waste Program. The scope of work involves the secure storage, delivery, removal, maintenance, repair, and cleaning of approximately 93,000 plastic carts and glass containers of various sizes. Key performance requirements include repairing or replacing damaged carts within seven calendar days and exchanging container sizes within ten calendar days. The contractor must also provide reporting on completed actions within one day and transport old containers to a recycling facility within 50 kilometers of Abbotsford. The contract term is scheduled to run from November 1, 2026, to May 31, 2030, with two optional one-year extensions. The selection process follows a four-stage evaluation consisting of mandatory technical requirements, non-price rated criteria, pricing, and final ranking. The top-ranked proponent will enter direct negotiations to finalize a Goods and Services Agreement. Pricing is structured around a monthly base fee covering 2,220 annual service calls, with incremental unit rates for additional services and a one-time fee for transporting 4,000 carts. The agreement includes strict operational requirements, such as using vehicles three years old or newer, adhering to specific vehicle marking standards, and maintaining high insurance limits, including 5 million dollars for commercial general liability. Performance is monitored through a system of financial deductions for service failures, such as missed calls or failure to meet repair timelines.